Sep 23, 2025 Board of Supervisors

>> LOOKS LIKE IT'S 6 O'CLOCK.

[ Call to Order]

[00:00:02]

EVERYBODY, WELCOME TO THE SEPTEMBER 23, 2025 BOARD OF SUPERVISORS MEETING, SOUTHAMPTON COUNTY.

WE WILL START BY OUR PLEDGE OF ALLEGIANCE.

>>

>> NEXT IS THE INVOCATION.

I THINK WE HAVE REVEREND CUTCHINS HERE TO BRIEF INVOCATION.

>> THANK YOU, SIR. I CONSIDER MYSELF REVERENT, BUT I'M NOT A REVEREND.

LET US BOW OUR HEADS OF PRAYER, PLEASE.

HEAVENLY FATHER, WE COME TO YOU THIS DAY WITH GRATEFUL HEARTS.

WE THANK YOU FOR THE MANY BLESSINGS YOU SHOWER UPON US DAILY, BUT WE REMIND YOU THAT WE ALSO HAVE PROBLEMS. WE THANK YOU FOR THIS BEAUTIFUL COUNTY FOR OUR BOUNTIFUL HARVEST, AND WE ASK YOU TO PROTECT OUR FARMERS AND THEIR LIVELIHOODS.

BUT ALAS, WE ALSO HAVE PROBLEMS. SOME WITH LEGAL DOCUMENTS, AND NOT THE LEAST OF WHICH IS OUR SCHOOL SYSTEM.

WE PRAY FOR WISDOM, GUIDANCE, UNDERSTANDING, AND COMPASSION FOR BOTH OUR SCHOOL LEADERS AND OUR SUPERVISORS.

WE ASK THE THINGS IN JESUS NAME, AMEN.

>> AMEN.

>> THANK YOU. NUMBER 1, CITIZENS COMMENT PERIOD.

[1. Citizens Comment Period]

IT'S VERY VALUABLE BECAUSE WE GET TO HEAR WHAT YOU FOLKS THINK ABOUT US IN THE COUNTY, ETC.

IF YOU HAVE ANY BUSINESS CONCERNING THE COUNTY, JUST COME TO THE PODIUM, GIVE YOUR NAME AND ADDRESS FOR THE RECORD, AND WE'D LIKE TO LIMIT EVERYBODY FIVE MINUTES OR LESS, PLEASE.

>> THANK YOU. I HAVE SOME HANDOUTS.

MR. COLWELL, WOULD YOU PASS THESE DOWN.

THEY ARE ALL PAPER BUT INDIVIDUAL NEWS.

GOOD EVENING.

MR. CHAIRMAN, SUPERVISORS, AND STAFF.

MY NAME IS ASH CUTCHEN, AND I LIVE ON DARDEN POINT ROAD.

DR. EDWARDS IS MY SUPERVISOR.

I SPEAK TONIGHT ABOUT A SITUATION IN OUR SUBDIVISION, WHICH I THINK IS A SERIOUS DANGER TO THE PUBLIC.

I REFER TO A 90 DEGREE CURVE ON LAKESIDE DRIVE, ABOUT 600 FEET FROM THE ENTRANCE TO THE SUBDIVISION FROM DARDEN SCOUT ROAD.

A WEEK FROM YESTERDAY LAST MONDAY, SEPTEMBER 15TH, AT ABOUT 8:15 A.M.

I WAS RUN OFF THE ROAD BY A SCHOOL BUS.

I WAS DEPARTING THE SUBDIVISION ON LAKESIDE, AND THE BUS WAS ENTERING THE SUBDIVISION.

IT WAS SOUTHAMPTON COUNTY SCHOOL BUS NUMBER 165.

AS I APPROACHED THE CURVE, I OBSERVED THAT THE ONCOMING SCHOOL BUS AND I COULD SEE THAT THE LEFT FRONT WHEEL WAS SIGNIFICANTLY ON MY SIDE OF THE PAVEMENT.

THERE IS NO YELLOW LINE.

IT WAS COMING IN MY DIRECTION FAST.

I POINT OUT TO YOU AND THE PUBLIC THAT I CAN STILL READ 2015 ON THE ART CHART LINE EVERY SIX MONTHS.

MY VISION IS THE SAME AS IT WAS IN MY FIRST ARMY FLIGHT PHYSICAL IN 1963.

I CAN TELL WHEN A VEHICLE IS IN OR NEAR THE MIDDLE OF THE ROAD.

I QUICKLY DECIDED THAT THE ONLY WAY I COULD AVOID A HIT ON COLLISION WAS TO DEPART THE PAVEMENT AND DRIVE ONTO THE GRASSY SHOULDER, WHICH I DID AND CAME TO A STOP AS THE BUS CONTINUED, IN MY OPINION, NOT EVEN SLOWING DOWN.

IF YOU CAN SEE, I'VE INDICATED WHERE THE INTERSECTION OF WARD LANE AND LAKESIDE IS, I TURNED AROUND IN WARD LANE AND FOLLOWED THE BUS HOPING TO GET THE DRIVER'S NAME.

I WAS UNSUCCESSFUL IN THIS ENDEAVOR.

SADLY, A FEW MINUTES LATER, THE SITUATION ULTIMATELY DETERIORATED INTO A COLLISION RESULTING IN $2,400 DAMAGE TO MY TRUCK.

I THINK THE BUS DRIVER SUFFERED FROM ROAD RAGE.

HOWEVER, I WILL NOT DWELL UPON THAT FACT, THE COLLISION, I MEAN.

IT IS IN THE HANDS OF INSURANCE COMPANIES.

THERE WERE NO INJURIES, AND I DID NOT RECEIVE A TICKET.

[00:05:02]

WHAT I WOULD LIKE TO DWELL UPON IS A VERY DANGEROUS CURVE AND A LACK OF VISIBILITY FOR DRIVERS TO SEE THE ONCOMING TRAFFIC UNTIL THE VERY LAST SECOND OR TWO.

UNLESS BOTH VEHICLES REMAIN IN CLOSE PROXIMITY TO THEIR RESPECTIVE PAVEMENT EDGES WHILE TRANSITING TO CURVE, A COLLISION IS ALMOST A GIVEN.

VISIBILITY IS NON-EXISTENT BECAUSE OF HEAVY VEGETATION LOCATED ON PRIVATE PROPERTY ADJACENT TO THE INSIDE OF THE CURVE.

FOR 27 YEARS, I'VE WATCHED THAT VEGETATION STEADILY GROW YEAR AFTER YEAR, SINCE I BUILT MY HOUSE IN 1998.

LAST YEAR, SOME VDOT PERSONNEL WERE PRUNING SOME TREE LIMBS ALONG THE EDGE OF LAKESIDE, AND I STOPPED AND ASKED THEM TO REMOVE SOME OF THIS UNDERGROWTH.

THEY CUT MAYBE ONE BAYBERRY BUSH.

I HAVE DISCUSSED THIS DANGEROUS SITUATION WITH SEVERAL PEOPLE, INCLUDING SOME OF MY NEIGHBORS, SOME OF WHO ARE HERE BEHIND ME, AND EVEN THE RESIDENT MANAGER, CARETAKER OF THE GIRL SCOUT CAMP.

THEY ARE THE PROPERTY OWNERS, THE GIRL SCOUT CAMP.

DEVELOPERS CLIFF BARNES AND BILLY CAMP DONATED THE PROPERTY SEVERAL YEARS AGO TO THE GIRL SCOUTS AS A TAX WRITE OFF, A DONATION.

I ALSO SPOKE WITH THE MANAGER'S BOSS OR SUPERVISOR.

I DON'T REMEMBER HIS NAME.

BUT BOTH OF THESE MEN AGREED THAT THEY HAVE NO OBJECTION WHATSOEVER TO VDOT OR THE COUNTY ENTERING THE PROPERTY AND CUTTING DOWN SOME OF THE BUSHES AND SAPLINGS AND UNDERGROWTH, AS LONG AS THE GIRL SCOUTS ASSUME NO LIABILITY, IF ANYONE IS INJURED.

IT MIGHT BE NECESSARY FOR THE COUNTY ATTORNEY TO NEGOTIATE SOME LEGAL WRITTEN AGREEMENT.

IT MIGHT BE NECESSARY FOR COUNTY PERSONNEL TO DO THE JOB BECAUSE VDOT HAS BEEN ASKED MORE THAN ONCE, AND THEY'VE DONE NOTHING.

ONE NEIGHBOR, DARYL BERICK, TOLD ME THAT HE AGREES IT'S A VERY DANGEROUS CURVE, AND HE PERSONALLY HAS BEEN RUN OFF THE ROAD THERE SEVERAL TIMES.

HE TOLD ME I COULD QUOTE HIM AND USE HIS NAME, WHICH I JUST DID.

HE'S OUT OF STATE THIS WEEK IN COLORADO.

HE POINTED OUT THAT YOU CAN SEE SEVERAL RUTS WHERE NUMEROUS VEHICLES HAVE LEFT THE PAVEMENT ON THE INSIDE OF THE CURVE.

TWO OTHER NEIGHBORS TOLD ME THE SAME THING.

THERE ARE JEREMY CLINTON AND TYLER DETROIT, WHO LIVE ACROSS FROM EACH OTHER ON LAKESIDE DRIVE.

NEITHER SAID THEY'VE ACTUALLY BEEN RUN OFF THE ROAD, BUT BOTH SAID IT IS A DANGEROUS CURVE.

DR. EDWARDS, YOU LIVE OUT THERE AND YOU PROBABLY NEGOTIATE THIS SAME CURVE IN AND OUT, ONCE OR TWICE A DAY.

I WOULD THINK YOU WOULD AGREE WITH ME THAT IT IS UNSAFE.

NOW, IF NOTHING IS DONE, AND THIS THICK UNDERGROWTH OF BAYBERRY AND SMALL SAPLINGS AND OTHER VEGETATION IS ALLOWED TO REMAIN IN PLACE AND REMAIN UNCHECKED, AND IF INCOMING TRAFFIC VENTURES OVER THE CENTER LINE, AS THE SCHOOL BUS DID LAST MONDAY, AN ACCIDENT IS VERY LIKELY, AND POSSIBLY EVEN A FATALITY.

NOW, I'VE PROVIDED YOU WITH A MAP AND A PHOTO OF THE CURVE AND THE VISIBILITY I SAW AS I WAS LEAVING, AND I'VE TRIED TO DRAW A LITTLE ROUND CIRCLE APPROXIMATELY WHERE THE BUS WAS, IN CASE YOU HAVE ANY QUESTIONS WHEN I FINISH, AND I'M ALMOST FINISHING.

THE 56 OR 57 PROPERTIES IN OUR SUBDIVISION ARE ASSESSED COLLECTIVELY FOR MORE THAN $29 MILLION, AND WE PAY THOUSANDS.

IN FACT, $296,000 WORTH OF REAL ESTATE TAXES EVERY YEAR.

MY TAXES ALONE ARE $4,400 ANNUALLY.

WE DESERVE SAFE STREETS.

NOW, I URGE YOU TO TAKE THE PROPERTY STEPS NECESSARY TO ENSURE THAT THE VISIBILITY IS DRAMATICALLY IMPROVED.

IF POSSIBLE, HAVE DOUBLE YELLOW LINES PUT THERE LIKE YOU DID IN FRONT OF OTTAWAY CHAPEL, AND ALSO PUT UP SIGNS READING, STAY IN YOUR LANE, WHICH THE BUS DOESN'T DO.

NOW, ALL OF YOUR SUPERVISORS HAVE KNOWN ME FOR SEVERAL YEARS, AND YOU KNOW I LOVE SOUTHAMPTON COUNTY.

YOU ALSO KNOW I COULD LIVE ANYWHERE IN THE WORLD, AND I CHOOSE SOUTHAMPTON COUNTY.

I'VE SERVED ON SEVERAL COUNTY COMMISSIONS, BOARDS, COMMITTEES, ETC, WHEN ASKED TO SERVE.

[00:10:02]

THIS COULD EASILY BE A LIFE OR DEATH SITUATION.

I ASK YOU TO FIX IT BEFORE AN ACCIDENT HAPPENS.

JUST A COUPLE OF HOURS AGO RECEIVED A LATER ADENA FROM AMY CARR, THE COMMISSIONER REVENUE.

SHE SAYS, THAT AS AT 3:30 THIS AFTERNOON, 2.5 HOURS AGO.

THE TOTAL ASSESSED PROPERTY VALUE IN OUR SUBDIVISION, INCLUDING A COUPLE OF VACANT LOTS IS $29,021,600, AND ANNUAL PROPERTY TAXES ARE $296,124.30.

I THINK THE COUNTY CAN AFFORD TO HAVE THAT VEGETATION SEVERELY PRUNED.

I ASK YOU TO PONDER THIS.

THE PAYOUT OF DAMAGES OF ONE SCHOOL BUS COLLISION COULD POSSIBLY BE MILLIONS OF DOLLARS, MAYBE EVEN EXCEEDING THE VALUE OF OUR PROPERTY, ESPECIALLY IF CHILDREN ARE INJURED OR KILLED.

I THANK YOU FOR YOUR TIME, AND I THANK YOU FOR LETTING THE PUBLIC SPEAK.

ARE THERE ANY QUESTIONS? NO. THANK YOU AGAIN.

>> I WAS GOING TO WAIT AND SAY SOMETHING ABOUT IT IN THE VDOT MATTERS, BUT WHILE IT'S HOT, I'LL GO AHEAD AND SAY IT.

IT IS A BAD PLACE. SOMEBODY'S GOING TO GET HURT.

THERE'VE BEEN MULTIPLE ACCIDENTS.

I GOT A FOUR WHEEL DRIVE STUCK THERE TRYING TO GET OUT OF WAY SEVERAL YEARS AGO.

YOU CAN'T GET OFF YOU'RE IN THE MUD.

I WOULD LIKE TO ASK, MR. THOWER, YOU AND MR. GREGORY GET TOGETHER AND SEE WHAT CAN BE DONE ABOUT THIS AND GIVE US A REPORT NEXT MONTH, PLEASE.

>> LET ME JUST SAY I'M NOT GOING TO REHASH WHAT I SAID.

I'M RONNIE NORTON. I LIVE OUT THERE ON 19111 LAKESIDE DRIVE.

I'VE BEEN THERE 31 YEARS.

I THINK WHEN WE MOVED THERE, IT WAS 18 HOUSES, AND I THINK HE JUST SAID IT'S 56, SO IT'S A LOT MORE TRAFFIC.

THAT IS ONE DANGEROUS STRETCH OF ROAD.

I DRIVE IT TWO OR THREE TIMES A DAY, I PROBABLY WILL WALK IT A COUPLE OF TIMES A DAY.

IT'S JUST A TOUGH STRETCH OF ROAD.

I'LL ECHO ONE OTHER SPOT THAT'S NEARBY THERE WHILE I'M UP HERE SPEAKING.

AS YOU GO RIGHT UP LAKESIDE, NOW ONTO DARDEN SCOUT ROAD AND MAKE A RIGHT TURN.

THAT ROAD NOW THAT USED TO BE JUST A COUNTRY ROAD IS NOW PAVED.

CARS ARE COMING THROUGH THAT WAY.

IF A CAR IS PULLING OUT OF A LAKESIDE, YOU CANNOT SEE CARS COMING AND THEY'RE PROBABLY COMING 45 OR 50 MILES AN HOUR ANY MORE THAN PROBABLY 75-100 YARDS.

THAT'S SOMETHING NEEDS TO BE ADDRESSED.

IT'S TWO OR THREE TREES THERE ALONG THAT WAY NEEDS TO BE TRIMMED BACK ALSO.

ANYTHING YOU GUYS CAN DO, YOU LADIES CAN DO TO HELP US TO KEEP IT SAFE, WE APPRECIATE IT. THANK YOU.

>> ANYBODY ELSE? NOT PLENTY OF TIME.

>> GOOD EVENING. HOW ARE YOU DOING? MY NAME IS DEVIN FISHER, AND I RESIDE AT 29067 DARDEN POINT ROAD IN DARDEN MILL, AND I WOULD JUST LIKE TO ECHO WHAT ASH AND MR. NORTON HAVE SAID.

THE CURVE AT THE ENTRANCE OF OUR NEIGHBORHOOD IS A REALLY DANGEROUS CURVE.

WE'VE LIVED THERE ABOUT SEVEN OR EIGHT YEARS NOW.

IT'S LIKE YOU SAID, THERE HAVE BEEN SEVERAL ACCIDENTS AROUND THAT CURVE, SINCE THE TIME THAT WE'VE LIVED THERE.

I REALLY THINK SOMETHING NEEDS TO BE DONE ABOUT IT.

>> [OVERLAPPING] RAN YOU OFF.

>> ALSO ON DARDEN SCOUT ROAD, AS YOU'RE COMING OUT OF THE GIRL SCOUT CAMP, RIGHT BEFORE YOU GET TO THE GIRL SCOUT CAMP, THAT SHARP CURVE THERE WHERE THEY JUST RETARD THAT THERE.

I WAS COMING BACK TO DARDEN MILL, AND A SOUTHAMPTON COUNTY SCHOOL BUS ALMOST RAN ME OFF THE ROAD, ON THURSDAY MORNING AROUND 8:30.

I THINK IT WAS THE EXACT SAME BUS DRIVER THAT HAD THE PROBLEM WITH ASH.

>> IT'S 156, THE BUS NUMBER?

>> ONE SIXTY FIVE.

>> NO, IT'S 165.

>> I THOUGHT YOU TOLD ME IT WAS 156.

>> YES, I DON'T KNOW WHAT'S GOING ON AS FAR AS THE SCHOOL BOARD AND WHAT'S GOING TO DO TO ADDRESS THAT BUS DRIVER, AND THEY'RE DEFINITELY NEEDS TO BE SOME REPERCUSSIONS THERE BECAUSE IT'S NOT ACCEPTABLE. THANK YOU.

>> ANYBODY ELSE.

[00:15:02]

>> GOOD EVENING, EVERYBODY. FRANK EKARD, 38465, GENERAL MAHONE BOULEVARD, IVOR DISTRICT, WELL, NORTHEAST NOW.

BEING EVERYBODY ON HIGHWAY MATTERS, JUST HAVE 21, CHRIS.

THERE'S A WHOLE BEING DEVELOPED RIGHT THERE THE COVI PIKE JUST BEFORE THE TRUCK STOP UP THERE ACROSS RIGHT BY THE IVOR SIGN.

IT WAS ABOUT 6" NOW IT'S OUT TO ALMOST 10.

IF SOMEBODY HITS TO THE PIT CAVES IN ANYMORE, THEY'RE GOING TO GO OFF IN THAT RAVINE DOWN THERE AND TAKE OUT THE TOWN SIGN.

OTHER MATTER IS THAT RIGHT THERE AT THE INTERSECTION OF 616, WHICH GOES TO SMITHFIELD RIGHT THERE AT IVOR FURNITURE, THERE'S DEVELOPING A PROBLEM THERE WITH TRAFFIC TURNING THERE.

ALSO PEOPLE MISSING THAT TURN AND COMING ALL THE WAY DOWN TO THE VETERINARIAN CLINIC TO TURN AROUND WHEN TRAFFIC GETS REAL HEAVY.

THEY COME ZIPPING THROUGH THERE.

IT'S NOT THAT MUCH LANE BEFORE AFTER THE LIGHT TO MAKE THE LEFT HAND TURN THERE.

THEY'VE HAD SEVERAL RENDERS RIGHT THERE.

THAT'S ANOTHER SITUATION THAT NEEDS TO BE ADDRESSED.

A POSSIBLE SOLUTION LIKE I ALWAYS TOLD YOU ALL, WHEN I COME HERE WITH A SITUATION, I'LL BRING YOUR SOLUTION TOO.

THE POSSIBLE SOLUTION TO THAT WILL BE JUST LIKE HOW THEY PUT THE 45 MILE HOUR SPEED LIMIT PAINTING DECAL DOWN IN THE ROAD TO JUST PAINT ALSO TO A 616 IN SMITHFIELD DESIGNATION, SO PEOPLE WILL KNOW THAT'S WHERE THE ROAD GOES BECAUSE I THINK THAT GPS IS TAKING A LITTLE BIT PAST IT BEFORE THEY GET RIGHT THERE.

SAME THING WITH THE ALIGNMENT OF 635 TUCKER SWAMP BROOK AND HIGHWAY 460, THERE'S A TERRIBLE MISALIGNMENT WITH BOTH SIDES OF 635.

WE HAVE NUMEROUS ACCIDENTS RIGHT THERE.

A SIMPLE SOLUTION TO THAT WILL ALSO BE IF YOU CAN JUST PAINT A LANE LINE DOWN THE SHOULDER FOLKS WHERE THEY NEED TO TURN SO THEY WON'T STOP RUNNING HEAD ONTO EACH OTHER.

BECAUSE VIRGINIA DRIVERS HAVE THIS TERRIBLE HABIT OF GOING BEHIND EACH OTHER TO MAKE A LEFT HAND TURN.

THAT'S ALL I HAVE HERE FOR TONIGHT.

I DIDN'T HAVE ANY PICTURES FOR YOU GUYS.

>> I GOT SOME TIME. ANYBODY ELSE?

>> ANYBODY ELSE? IF NO ONE ELSE NEEDS TO SPEAK ON ANY COUNTY ISSUES, WE WILL LAST CALL.

WE'LL CLOSE THE PUBLIC HEARING.

OKAY. WE'LL MOVE ON NUMBER 2, THE MEETING MINUTES OF THE AUGUST 26, 2025 REGULAR SESSION.

[ 2. Approval of Minutes]

>> MOTION TO APPROVE.

>> IS THERE A SECOND TO THAT?

>> SECOND.

>> ALL IN FAVOR SAY AYE.

>> AYE.

>> OKAY. THOSE ARE APPROVED. ALL RIGHT.

MOVE ON TO NUMBER 3, V DOT MATTERS.

[3. VDOT Matters]

>> I HAVE ONE. THE DRAINAGE DITCH IN NEWSOM 671 NEEDS A GUARD RAIL.

IT'S A DEPOT CLOSE TO THE ROAD.

>> ANYBODY ELSE? I WOULD EMPHASIZE THAT WE NEED TO LOOK AT THIS THING.

IF YOU'RE NOT FAMILIAR WITH THIS CURVE, YOU COULD HAVE A LOT OF PROBLEMS. I ALMOST GET OFF THE ROAD AND SLOW DOWN TO ABOUT 15 MILES AN HOUR GOING AROUND BECAUSE I'VE HAD SOME TWO OR THREE CLOSE CALLS THERE, SO WE NEED TO REALLY DO SOMETHING ABOUT THAT.

THESE PEOPLE ARE RIGHT ABOUT THAT. THANK YOU.

>> I DON'T HAVE ANYTHING TO ADD.

MR. RF [INAUDIBLE] MENTIONED EARLIER.

>> CARL? ROBERT?

>> NO, I DON'T HAVE ANYTHING.

>> CHRIS? WILLIAM HART? WERE ALONG MONTHLY REPORTS. ADMINISTRATORS REPORT?

[4. Monthly Reports]

>> YES, HONORABLE BOARD OF SUPERVISORS.

A FEW QUICK UPDATES ON THINGS.

WE'RE TRYING TO WRAP UP THE NEWSOM CDBG PROJECT.

WE SHOULD BE COMPLETING THE DRAINAGE PORTION.

LITERALLY ANY DAY NOW.

JUST FOR YOUR INFORMATION, WE DID APPLY FOR PHASE 2 PLANNING GRANT FOR THAT PROJECT TO POSSIBLY GO FORWARD WITH PHASE 2.

[00:20:05]

RADIO PROJECT.

WE'RE MOVING ALONG WITH THAT.

JUSTIN HERE, HE'S WORKING WITH THAT ON US, OUR EMERGENCY SERVICES COORDINATOR.

AGAIN, WE'RE STILL LOOKING AT POSSIBLY PUTTING IN A TOWER SITE AT THE BERLIN REFUGE SITE.

THEY'RE FINALIZING THE COST ESTIMATES ON THAT AS WE SPEAK, AND I'LL BE BRINGING PROBABLY ANTICIPATE NEXT MONTH THAT YOUR OCTOBER MEETING, MORE INFORMATION AND AUTHORITY TO MOVE FORWARD ON THAT.

HUMAN RESOURCES.

WE ARE CURRENTLY ADVERTISING FOR PUBLIC SERVICE WORKER TWO AND UTILITIES.

WE DID PROMOTE LOUIS ROBERTSON TO PUBLIC SERVICE WORKER THREE AND REAGAN PRINCE'S APPOINTMENT APPOINTED INTERIM DIRECTOR OF COMMUNITY DEVELOPMENT AND PLANNING.

REAGAN'S HERE TONIGHT TO GO THROUGH THE TOWN BANK REZONING WITH YOU.

WE'RE MOVING FORWARD ON SEVERAL OF YOUR BUDGET INITIATIVES, COMPENSATION AND CLASSIFICATION, RFP.

WE ACTUALLY DID GET 11 PROPOSALS HERE IN THE LAST MONTH OR TWO.

WENT AND I'VE BEEN REVIEWING THOSE PROPOSALS, AND WE'RE SETTING UP INTERVIEWS WITH THE SELECTED FIRMS AT THIS TIME.

SOMETHING WE'VE DISCUSSED AT A WORK SESSION.

WE'RE ESTABLISHING AN EMPLOYEE COMMITTEE TO LOOK AT WAYS TO PROMOTE EMPLOYEE APPRECIATION AND RECOGNITION AMONGST THE EMPLOYEES AT THE COUNTY.

TINA IS HEADING UP THAT EFFORT IN OUR OFFICE, AND WE SCHEDULED THE FIRST MEETING FOR OCTOBER 8TH.

ONE PERSON FROM EACH DEPARTMENT HAS BEEN REQUESTED TO PARTICIPATE.

HOPEFULLY THAT WILL BE A GOOD THING MOVING FORWARD WITH OUR EMPLOYEES AND HOPEFULLY WE GENERATE SOME GOOD IDEAS.

REFUSE COLLECTION SITES.

WE'VE BEEN TALKING ABOUT THIS ALMOST EVERY MONTH.

AT ANY DAY NOW, WE ANTICIPATE BELCHER PAVING TO START AT THE FLAGY RUN CORTLAND AND OROVILLE SITES TO IMPROVE THE DRIVEWAY ENTRANCES, AND HART COUNCIL HAS ALSO BEEN WORKING WITH CONTRACTOR TO GET ESTIMATES TO IMPROVE THE ATTENDANT SHELTERS.

ECONOMIC DEVELOPMENT AND OUR BILL FAR VDBEDP GRANT.

AGAIN, WE'RE MOVING FORWARD WITH THAT.

THAT'S MO FINISHED.

TIMIS GROUP IS DOING THAT, AND THE PURPOSE OF THAT STUDY IS TO TRY TO MOVE THAT FROM A TIER TWO CATEGORY TO A TIER 4.

CATEGORY IN THE VDBEDP SITE SELECTION PROCESS.

THEY SHOULD BE FINISHING ANY TIME NOW.

WE ALSO, IF YOU REMEMBER, YOU DID INCLUDE FUNDING IN THE BUDGET TO DO AN ECONOMIC DEVELOPMENT SITE STUDY TO LOOK AT ADDITIONAL SITES IN THE COUNTY.

WE DID GET ONE PROPOSAL FROM THAT. THAT WAS TIMMINS GROUP.

THEY HAVE BEEN AWARDED THE CONTRACT, AND THEY HAVE STARTED ON THAT ALREADY TO MOVE FORWARD ON THAT.

ECONOMIC DEVELOPMENT AND OUR COMMERCE AND LOGISTICS RFP.

AGAIN, THAT'S A GO VIRGINIA FUNDING GRANT THAT THE COUNTY RECEIVED, I THINK YEARS AGO, BUT WE'RE PUTTING IT TOWARDS THIS PROJECT TO LOOK AT UPGRADES IN OUR COMMERCE LOGISTICS CENTER PARK.

AGAIN, WE'RE NEGOTIATING A CONTRACT FOR THAT STUDY AT THIS TIME.

HOPEFULLY, WE'LL START ON THAT SOON.

ANOTHER PROJECT THAT YOU BUDGETED, PUT MONEY TOWARDS WAS OUR WATER SUPPLY STUDY WITH THE WESTERN TIDE WATER LOCALITIES THAT SOUTHAMPTON COUNTY, SUSSEX, SURREY AND THE CITY OF FRANKLIN.

WE KICKED OFF THAT STUDY ON FRIDAY, SEPTEMBER 5TH AT THE FSDI OFFICES.

THAT'S BEING FACILITATED THROUGH THE HAMOS PLANNING DISTRICT COMMISSION STAFF AND THE LOCALITIES THAT ARE PARTICIPATING AND WE ANTICIPATE.

I THINK THEY SAID THAT WOULD TAKE ABOUT A YEAR STUDY TO COMPLETE.

PRIMARILY THAT'S AGAIN TO TRY TO IDENTIFY MORE WATER FOR OUR AREA FOR PRIMARILY ECONOMIC DEVELOPMENT PURPOSES AS WELL AS RESIDENTIAL.

ARCHITECTURAL SERVICES FOR THIS BUILDING, RFP, WE DID PUT OUR RFP OUT FOR THAT A FEW MONTHS AGO.

WE DID GET EIGHT PROPOSALS FROM INTERESTED FIRMS AND WE'LL BE CONDUCTING INTERVIEWS IN EARLY OCTOBER.

FOR THAT STUDY. VOTER REGISTRAR BUILDING.

WE DO EXPECT THE OLD STORAGE BUILDING BEHIND THE VOTER REGISTRAR'S OFFICE TO BE DEMOLISHED IN THE NEXT COUPLE OF WEEKS.

AFTER THAT, WE'LL HAVE A CONCRETE PAD INSTALLED, AND THEN WE'LL PROCEED WITH PUTTING A NICE LOOKING PREFABRICATED BUILDING UP.

AS YOU'RE AWARE, THE INTENT OF THAT WAS TO CREATE MORE SPACE FOR OUR VOTING MACHINES AND ADDITIONAL STORAGE SPACE IN THAT OFFICE.

[00:25:01]

AS A REMINDER, YOU DO HAVE A SPECIAL CALLED MEETING FOR THE SCHOOL SYSTEM INVESTIGATION THURSDAY, OCTOBER 2 AT THE CAMP COMMUNITY COLLEGE IN THE TECHNOLOGY THEATER, AND ATTORNEYS FROM CHARLOT MAN PEPPER LOCKE LAW FIRM WILL BE PRESENTING THE FINDINGS OF THE SCHOOL INVESTIGATION REPORT OF THAT MEETING.

ERIC, OUR COUNTY ATTORNEY AND I TRADE E MAILS AND TALK DAILY.

YOU'VE GOT A LIST OF SOME OF THE MEETINGS I'VE BEEN TO THE LAST MONTH AND WHATNOT, MISCELLANEOUS CORRESPONDENCE.

>> HOW MANY PEOPLE WILL THAT BE TO HOLD?

>> I THINK, 124. THE OTHER ALTERNATIVE WAS TO PUT IN A BUILDING THAT HOLDS 300-600 PEOPLE. YOU GUESS THIS IS BIGGER.

>> BIGGER MEETING HALL.

>> WE CAN. I MEAN, IT'S JUST SO DIFFICULT TO GAUGE HOW MANY FOLKS WILL MAY COME TO THIS.

IF THAT'S WHAT Y'ALL WANT TO DO, WE CAN DO THAT.

>> THE WAY WE CHECK ON THE BIGGER HALL?

>> WE WE CAN CHECK ON IT.

>> KEEP EVERYBODY ON THE BOARD POSTED, PLEASE BECAUSE I DON'T THINK 144 IS GOING TO BE BIG ENOUGH.

THAT'S 645, I THINK.

THAT'S WHERE THEY HAVE THE GRADUATION AND EVERYTHING. ALL RIGHT.

ANY QUESTIONS? FINANCIAL REPORT?

>> NO FINANCIAL REPORT FOR THIS MONTH.

WE ARE WINDING DOWN GETTING CLOSER TO THE AUDIT.

YOU WILL HAVE THE JUNE 30 REPORT NEXT MONTH.

EVERYTHING IS MOVING FORWARD NICELY.

>> ALL RIGHT. ANY QUESTIONS? CHARGER REPORT. MISS EDWARDS HERE.

>> SHE SENT IN HER REPORT.

>> OKAY. YOU HAVE THAT PACKET.

ANY QUESTIONS ABOUT THAT? ALL RIGHT.

WE'LL MOVE ON THEN, COOPERATIVE EXTENSION, COMMUNITY DEVELOPMENT, BLACKWATER REGIONAL LIBRARY, AND WE LEFT OUT THE WASTE QUANTITIES.

NO QUESTIONS ON EITHER OF THOSE.

>> ALSO, ANIMAL CONTROL.

>> EXCUSE ME.

>> ANIMAL CONTROL IS NOT IN THERE.

>> THAT'S RIGHT. WE'VE GOT TWO OF THEM NOW.

MOVE ON NUMBER 5,

[ 5. Financial Matters]

BODY HAVE ANY QUESTIONS ABOUT THE BILLS? IF NOT.

WE'LL MOVE ON TO BE THE PREPARATION RESOLUTION, THE [INAUDIBLE] FUND, AND I BELIEVE THAT'S 2213799 AND 18943.

>> WHERE ARE YOU?

>> THERE ARE TWO ITEMS THAT I SAW TWO SUMS IN THE APPROPRIATION.

>> YES. THERE ARE TWO APPROPRIATIONS.

ONE IS LATER IN YOUR PACKET THAT DEALS WITH THE COURTHOUSE.

THE ONE THAT YOU HAVE IN THIS SECTION IS FOR THE SCHOOLS, AND IT'S WHERE THEY WERE MOVING INSURANCE MONEY FOR A VEHICLE.

IT MAY HAVE BEEN A BUS THAT HAD DAMAGE TO IT, AND THE REPAIR HAS NOT BEEN DONE YET, NOT BEEN COMPLETED, BUT IT IS CLOSED.

WE MOVED THAT INSURANCE MONEY FROM FISCAL YEAR '25 AND CARRIED IT FORWARD TO '26.

>> ANY QUESTIONS FROM MISS LOWE? ALL RIGHT. WE NEED A MOTION TO APPROVE THE RESOLUTION.

>> MOVE.

>> ANY SECOND?

>> SECOND.

>> ALL IN FAVOR SAY AYE.

>> AYE.

>> ALL RIGHT, UNANIMOUS.

OKAY. WE'RE GOING TO NUMBER 6.

[ 6. Appointments]

WE NEED APPOINTMENTS FROM THE NORTHWEST AND THE NORTHEAST DISTRICTS.

I BELIEVE THAT'S SUPERVISOR CORNWELL AND SUPERVISOR TILLETT. AM I RIGHT?

>> YOU WANT ME TO GO FIRST?

>> YOU CAN GO FIRST.

>> I'VE BEEN ON THE PHONE.

I AM NOT HAVING ANY SUCCESS IN FINDING SOMEWHAT AGREEABLE TO SERVE ON THAT COMMITTEE, BUT I'LL KEEP TRYING.

>> ALL RIGHT. GOOD ENOUGH. SUPERVISOR CORNWELL.

>> I'D LIKE TO NOMINATE RICHARD HARRIS TO FULFILL THAT VACANCY FOR THE NORTHEAST DISTRICT ON THE COUNCIL.

>> ALL RIGHT. IS THERE A SECOND TO THAT NOMINATION?

>> SECOND. ALL IN FAVOR SAY AYE.

>> AYE.

>> ALL RIGHT. VERY GOOD.

[00:30:03]

STONE YOU GO SEE THAT FOR US?

>> YEAH. THIS IS THIS IS A REQUEST THAT THE, A COUPLE OF MONTHS AGO.

YOU DO HAVE I THINK I INCLUDED EMAIL CORRESPONDENCE FROM MICHELLE BRYANT WAS STOP.

SHE ALSO HAD SENT ME SOME INFORMATION ON THE BOARD OF DIRECTORS GOVERNANCE AND PLANNING SUPPORT DOCUMENT THAT JUST DESCRIBES TERMS OF OFFICE TIME COMMITMENTS, BOARD MEETINGS.

I DON'T THINK THE COUNTY'S HAD A PERSON ON HERE LATELY.

I THINK THEY DID MENTION THAT I THINK ERNEST CLAUDE USED TO BE AN APPOINTEE OF THE BOARD THAT FOR THAT GROUP.

SHE THEY DIDN'T MENTION THAT.

BUT YES, YOU'RE CORRECT.

ONE INDIVIDUAL THAT THEY REQUESTED ONE APPOINTMENT IS TO REPRESENT THE PUBLIC SECTOR, THAT INDIVIDUAL COULD BE A MEMBER OF YOUR BOARD, COULD BE A STAFF MEMBER OR PRIVATE CITIZEN YOU APPOINT TO SERVE ON YOUR BEHALF.

THE INDIVIDUAL SERVES AT THE DISCRETION OF THE GOVERNING BODY.

YOU CAN SPECIFY A TERM IF YOU CHOOSE.

THE OTHER REQUESTED APPOINTMENT IS FROM THE PRIVATE SECTOR.

THAT INDIVIDUAL SHOULD REPRESENT CIVIC, LABOR, BUSINESS, SOCIAL, RELIGIOUS, EDUCATIONAL OR OTHER MAJOR GROUPS IN INTEREST.

IN PARTICULAR, THEY ARE SEEKING AN ATTORNEY, BANKER, AN ACCOUNTANT TO REPRESENT THAT GROUP, AND THAT INDIVIDUAL APPOINTED FROM THAT CATEGORY SHOULD SERVE NO MORE THAN FIVE CONSECUTIVE YEARS.

THE BOARD THEIR BOARD MEETS 11:00 AM - 01:00 PM ON THE FOURTH TUESDAY OF THE MONTH BIMONTHLY, AND THEY ESTIMATE THE TIME COMMITMENT ANNUALLY WOULD BE 60 TO 70 HOURS.

IT'S NOTHING I DON'T THINK YOU DON'T HAVE TO APPOINT.

THEY JUST REQUESTED YOU APPOINT.

>> I GUESS WE'RE AGAIN OVERWHELMED WITH APPLICANT WHAT DO YOU THINK, ROBERT?

>> I'LL ASK RYAN AND SEE IF I CAN FIND SOMEBODY.

>> ANY VOLUNTEERS?

>> THE BETTER TIME, INTEREST OF TIME.

WE BRING THIS BACK NEXT MEETING EVERYBODY THINK ABOUT IT, AND THIS REALLY GETS.

IT'S HARD TO FIND PEOPLE TO VOLUNTEER FOR THINGS.

WE'LL MOVE ON THEN. THE NUMBER 7.

THIS IS THE SPSA DATE.

[7. SPCA Updates and Use and Support Agreement - Dennis Bagley, Executive Director, SPSA ]

WHO'S THE EXECUTIVE DIRECTOR OF THE SPSA, AND TO GIVE US A RUNDOWN ON WHAT'S GOING ON.

>> HONORABLE CHAIR, VICE CHAIR, AND MEMBERS OF THE BOARD.

MY NAME IS DENNIS BAGLEY, AND I APPRECIATE YOU HAVING ME HERE THIS EVENING I HAVE WITH ME.

NORMAN STRICKLAND, WHO IS OUR DIRECTOR OF OPERATIONS.

TONIGHT, I'M GOING TO BE BRIEFING YOU ON THE PROGRESS THAT WE'VE MADE TOWARDS AN ALTERNATIVE WASTE DISPOSAL SOLUTION.

IN EXTENDING THE USE OF SUPPORT AGREEMENTS FOR ALL THE MEMBER LOCALITIES.

I SPOKE TO YOU BEFORE.

I THINK YOU'RE PRETTY FAMILIAR WITH WHAT EXACTLY IS GOING ON, BUT I'M GOING TO BRIEF YOU AGAIN BECAUSE THERE HAVE BEEN SOME CHANGES AS WE'VE GONE THROUGH THE PROCESS, AND WE ARE KIND OF AT A POINT WHERE WE'VE GOT TO MAKE SOME DECISIONS.

FIRST OF ALL [OVERLAPPING].

>> JUST CROSS.

>> THIS, AGAIN, IS GOING TO BE SOMEWHAT OF A REVIEW FOR MOST OF YOU, BUT EFFECTIVE ON JANUARY OF 2018, SPSA ENTERED INTO IDENTICAL USER AND SUPPORT AGREEMENTS WITH ALL OF OUR MEMBER COMMUNITIES.

THAT THE USE AND SUPPORT AGREEMENTS REALLY IS A FUNDAMENTAL DOCUMENT THAT OUTLINES HOW SPSA AND THE MEMBER COMMUNITIES WILL WORK TOGETHER TO FORM A TEAM.

THE INITIAL TERM OF THE USE OF SUPPORT AGREEMENTS WILL END JUNE 30TH OF 2027, PROVIDED THAT MEMBER COMMUNITY DOES NOT NOTIFY SPSA PREVIOUS TO DECEMBER THE 31ST OF 2025 OF THEIR INTENT TO NOT RENEW.

THE POINT HERE IS THAT ON JUNE 30TH OF 2027, THE USE AND SUPPORT AGREEMENTS WILL AUTOMATICALLY RENEW FOR AN ADDITIONAL 10 YEARS UNLESS

[00:35:01]

WE'RE APPROACHING THAT DATE.

WHILE RENEW THE USE AND SUPPORT AGREEMENTS WITH SPSA FOR A LONG TERM.

FIRST OF ALL, SPSA HAS A PROVEN TRACK RECORD OF DELIVERING EFFICIENT AND INNOVATIVE SOLID WASTE MANAGEMENT SERVICES, THAT I'M VERY PROUD TO BE THE EXECUTIVE DIRECTOR OF THE ORGANIZATION.

SECONDLY, SPSA AND SOUTHAMPTON COUNTY HAVE PARTNERED FOR DECADES TO PROVIDE YOUR CITIZENS WITH QUALITY SERVICE AT A FAIR PRICE.

SPSA RECENTLY OBTAINED ALL THE REGULATORY PERMITS FOR EXPANSION OF THE REGIONAL LANDFILL, THAT'S BEEN A FIVE-YEAR UNDERTAKING.

THIS COUNTY WAS A REAL ASSET TO US AS WE MOVE FORWARD BECAUSE YOU MADE IT CLEAR THAT YOU DIDN'T WANT A LANDFILL BUILT IN SOUTHAMPTON COUNTY, JUST LIKE ALL OF THE OTHER COMMUNITIES DON'T WANT A LANDFILL BUILT IN THEIR COMMUNITY.

BUT YOU CAME TO THE PLATE AND HAD A RESOLUTION STATING THAT.

THAT RESOLUTION, ALONG WITH A OUTPOURING OF SUPPORT FROM AQUA COMMUNITY AT TWO DIFFERENT TOWN HALL MEETINGS, REALLY NICHED THE PLAN THAT THE ARMY CORPS OF ENGINEERS HAD TO BUILD A LANDFILL IN YOUR COUNTY.

I'M PLEASED TO TELL YOU THAT WE HAVE BEEN GRANTED THEIR PERMIT TO EXPAND A REGIONAL LANDFILL, AND THAT WILL GIVE US CAPACITY THROUGH THE YEAR 2060.

FUTURE DISPOSAL CAPACITY IS SOMETHING I WANT TO TALK ABOUT TONIGHT BECAUSE I THINK IT'S IMPORTANT FOR NOT JUST YOU AS THE BOARD OF SUPERVISORS, BUT ALL THE CITIZENS OF SOUTHAMPTON COUNTY TO UNDERSTAND WHERE WE ARE IN TERMS OF CAPACITY.

MAINTAINING THE FUTURE CAPACITY OF THE REGIONAL LANDFILL IS SO IMPORTANT TO ENSURING THAT YOU HAVE ECONOMICAL DISPOSAL OF YOUR WASTE FOR YEARS AND YEARS TO COME.

IF WE JUST USE ALL THAT WASTE UP, THEN WE'RE GOING TO BE AT THE MERCY OF THE PRIVATE SECTOR, AND WHEN YOU BECOME AT THE MERCY OF THE PRIVATE SECTOR, YOU USUALLY LOSE.

BECAUSE THE LANDFILL IS LOCATED IN THE WETLANDS, AND THOSE WETLANDS ARE HYDROLOGICALLY CONNECTED TO THE DISMAL SWAMP.

CELLS 89 WAS EXTREMELY COMPLEX, AND YOU HAVE MEMBERS OF MISS LOWES SEE HER SHAKING HER HEAD.

SHE'S BEEN A PART OF THIS FOR FIVE YEARS AND UNDERSTANDS THE EFFORT THAT WE PUT OUT IN ORDER TO GET CELLS 89 PERMITTED TO GIVE US THAT CAPACITY THROUGH 2060.

IT WAS A COMPLEX PROJECT.

IT WAS VERY EXPENSIVE.

THE ONLY WAY WE REALLY GOT CELLS 89 PERMITTED WAS TO AGREE TO FOREGO ANY FUTURE EXPANSION AT THE REGIONAL LANDFILL BECAUSE THE REMAINDER OF THE LAND THERE WAS IN WETLANDS.

THE EPA AND THE ARMY CORPS OF ENGINEERS, AFTER WE PROVED THAT THIS WAS THE LEAST ENVIRONMENTALLY DAMAGE AND PRACTICAL ALTERNATIVE, WHAT THEY SAID WAS THAT IF YOU DO NOT EXPAND ANY FURTHER, WE WILL GRANT THE PERMIT.

THAT'S WHERE WE ARE. WHEN WE EXPAND INTO CELLS 89, THERE WILL BE NO FUTURE EXPANSION AT THE REGION OF LANDFILL, AND THERE'S NO OTHER SITE IN THE REGION THAT WANTS A LANDFILL.

WE LOOKED AT 300 SITES ACROSS THE REGION, AND NONE ARE SUITABLE FOR A LANDFILL.

AT THE CURRENT WASTE VOLUME THAT WE'RE DISPOSING OF IN THE REGIONAL LANDFILL.

WE'RE GOING TO REACH CAPACITY OF ALL OF THE CELLS THAT WE ARE ABLE TO BUILD ON IN THE YEAR 2060.

IT SOUNDS LIKE 2060 IS A LONG WAY AWAY.

BUT IN THIS BUSINESS, 2060 IS RIGHT AROUND THE CORNER.

IT WILL BE EASY FOR ME TO WALK AWAY FROM THIS AND SAY, YOU KNOW WHAT? LET SOMEBODY ELSE DEAL WITH THIS, BUT THAT'S NOT WHAT WE'RE DOING HERE.

WE'RE REALLY TRYING TO LOOK AT WHAT THE FUTURE IS GOING TO HOLD AND TRY TO PLAN FOR THAT FUTURE AND MAKE SURE THAT WE CONTINUE TO HAVE REASONABLE COSTS FOR WASTE DISPOSAL.

AFTER 2060, WASTES WOULD HAVE TO BE HAULED TO PRIVATE LANDFILLS OUTSIDE OF THE SUSSEX SERVICE AREA.

ATLANTIC LANDFILL IN SUSSEX IS ONE OF THEM; THE OTHER IS BETHEL, AND THERE'S LANDFILL IN BRUNSWICK COUNTY THAT WE COULD HAUL TO.

BUT HAULING IS THE LARGEST COST ASSOCIATED WITH WASTE DISPOSAL.

IT IS THE LARGEST COST, AND IT'S GETTING GREATER.

WHEN WE WENT THROUGH THE PROCESS OF EXPANDING CELLS 89, AND A THIRD-PARTY CONSULTANT DID IN A STUDY TO DETERMINE WHICH WAS THE LEAST ENVIRONMENTALLY DAMAGING AND PRACTICAL ALTERNATIVE, ONE OF THE THINGS THAT THEY STUDIED WAS WHAT IT COST TO HAUL THAT WASTE FROM WITHIN OUR REGION, OUTSIDE THE REGION TO ANOTHER LANDFILL.

WHAT WE FOUND WAS THAT IN TODAY'S DOLLARS, IT WOULD COST $125 A TON TO HAUL THAT WASTE OUTSIDE OF THE REGION, WHERE YOU'RE AT HALF OF THAT BREAK RIGHT NOW.

IF WE DO NOTHING AND WE FILL THE LANDFILL UP IN 2060,

[00:40:04]

IT'S IMPORTANT THAT WE ADDRESS THAT PROBLEM NOW.

WE DON'T WANT TO WAIT 10, 15, 20 YEARS TO ADDRESS THE PROBLEM. HOW DO WE ADDRESS IT? WE'VE GOT TO ENSURE LONG RANGE CAPACITY AT THE REGIONAL LANDFILL BY REDUCING THE VOLUME OF MATERIAL GOING INTO THE LANDFILL.

WE DO SOME RECYCLING NOW, AND SOME OF OUR AREAS IN AT 6%.

BUT THAT'S A DROP IN THE BUCKET.

WE NEED TO BE AT 40, 50, 60% DIVERSION TO REALLY MAKE A DIFFERENCE.

HOW DO WE REDUCE THE VOLUME? SPSA WENT OUT FOR AN RFP IN FEBRUARY OF 2024 AND REQUESTED PROPOSALS FOR AN ALTERNATIVE WASTE DISPOSAL SOLUTION FOR THE REGION.

WE'VE GOT SIX OR SO RESPONSES BACK, AND SPSA BOARD HAS SELECTED COMMONWEALTH SORTATION LLC TO FINALIZE OUR NEGOTIATIONS WITH, AND WE'VE BEEN WORKING ON THAT FOR ABOUT TWO YEARS NOW.

COMMONWEALTH SORTATION TAKES MIXED WASTE AND SORTS OUT THE RECYCLABLES AND THE ORGANICS, AND THEY SELL THE RECYCLABLES, THE ORGANICS HAS TURNED INTO BIOCHAR AND SOLD AS CARBON CREDITS, AND USED IN THE INDUSTRIES LIKE CEMENT.

IT'S ADDITIVE TO CEMENT WHERE THOSE CARBON MOLECULES ARE SEQUESTERED INTO CEMENT, AND THEY'LL ALWAYS BE THERE FOREVER.

THAT REDUCES THE AMOUNT OF ORGANICS GOING INTO THE LANDFILL, SO YOUR GREENHOUSE GASES ARE REDUCED.

THIS PROPOSAL FROM COMMONWEALTH SORTATION GUARANTEES THAT THERE'S A 20% REDUCTION OR 20% RECYCLING RATE.

CURRENTLY, ACROSS THE COUNTRY, RECYCLING RATES, AND I'M TALKING ABOUT HOW MUCH IS ACTUALLY RECYCLED, NOT THE NUMBER OF HOUSES THAT ARE RECYCLING.

THE NUMBER OF HOUSES THAT RECYCLE MAY BE LARGE, BUT THE ACTUAL AMOUNT OF RECYCLABLES THAT COMES OUT OF THERE IS A SMALL AMOUNT. THAT'S ABOUT 6.8%.

THIS CONTRACT WOULD GUARANTEE 20% RECYCLING RATES.

20% OF THE WASTE STREAM WOULD BE ACTUALLY RECYCLED.

THEN IT ALSO GUARANTEES THAT 30% OF THE WASTE STREAM, WHICH IS ORGANICS WOULD BE GOING TO THE PARALYSIS PROCESS AND CREATING BIOCHAR, WHICH I JUST RECENTLY EXPLAINED.

THESE ARE GUARANTEED IN THE CONTRACT.

THESE NUMBERS ARE NOT JUST SOMETHING THAT'S MADE UP TO GET A CONTRACT.

IF THEY DON'T PERFORM, THERE'S STIFF LIQUIDATED DAMAGES IN THE CONTRACT THAT WOULD FORCE THEM TO PAY US BACK FOR THAT.

ALTERNATIVE WASTE DISPOSAL WILL REDUCE THE WASTE TRAIN BY 50% GOING INTO THE REGIONAL LANDFILL, AND IT'S ESTIMATED BY OUR CONSULTANTS TO BEING EXTENDING THE LIGHT FILL LANDFILL ABOUT 35 YEARS TO THE YEAR 2095.

OTHER BENEFITS. THIS PROCESS, THE COMPANY WILL INVEST MORE THAN 200 MILLION IN DIFFERENT FACILITIES IN THE REGION.

RECYCLING RATES WOULD BE GUARANTEED AGAIN AT 20% FOR ALL OF OUR MEMBER COMMUNITIES.

LANDFILL DIVERSION RATE WOULD BE 50%, AND ALL EIGHT COMMUNITIES WOULD RECEIVE THE SAME SERVICE AT THE SAME COST.

THAT'S BEEN A KEY BUZZ FOR ME TO MAKE SURE THAT WE BRING SOMETHING BACK, THAT EVERY MEMBER COMMUNITY GETS THE SAME SERVICE AND PAYS THE SAME COSTS FOR THAT SERVICE.

SOUTHAMPTON COUNTY WAS SECURE DISPOSAL, CAPACITY THROUGH THE YEAR 2095 UNDER THIS PLAN.

WHAT IF YOU DO NOTHING? I THINK I'VE TOUCHED THE LIST ALREADY, CURRENT DISPOSAL RATES WILL INCREASE SHARPLY TO PAY FOR COST OF CONSTRUCTING ADDITIONAL LANDFILL.

RIGHT NOW, YOU'RE PAYING $65 A TON, BUT THAT DOESN'T MEAN THAT IF WE STAY ON THE PATH THAT WE'RE ON, THAT WE'RE GOING TO BE ABLE TO DO IT FOR $65 A TON, BECAUSE WE GOT TO BUILD ADDITIONAL LANDFILL SPACE BECAUSE THE REGION PUTS OUT ABOUT 450,000 TONS OF WASTE A YEAR.

THAT 450,000 TONS WOULD BEGIN TO FILL THE CURRENT CAPACITY WE HAVE, AND WE'D HAVE TO CLOSE THAT SPACE AND OPEN NEW SPACE.

THAT NUMBER WOULD INCREASE DRAMATICALLY.

ALL AVAILABLE LANDFILL SPACE WILL BE CONSUMED IN 2060; THEN WHAT DO YOU DO IN 2060 IS THE QUESTION.

I DON'T THINK ANY OF US WANT TO PUT THAT ON THE NEXT GENERATION TO HAVE TO DEAL WITH TRASH BECAUSE WE DIDN'T DEAL WITH IT TODAY.

THAT'S REALLY WHAT THIS IS ABOUT.

IT'S ABOUT LOOKING FURTHER INTO TOMORROW.

YES, IT'S CHEAPER TO DO SOMETHING NOW, BUT IT'S GOING TO COST SOMEBODY ELSE IN THE FUTURE A WHOLE LOT MORE.

COST OF HALLWAYS TO A PRIVATE LANDFILL, AS I'VE ALREADY SAID, WOULD EXCEED $125 A TON IN TODAY'S DOLLARS.

WHAT ARE THE NEXT STEPS? EACH MEMBER OF COMMUNITY IS BEING ASKED TO EXECUTE AN AMENDMENT TO

[00:45:04]

THE AMENDMENT WOULD BE EFFECTIVE ONLY IF A CONTRACT BETWEEN SPSA AND COMMONWEALTH SORTATION IS APPROVED BY AT LEAST 75% OF THE SPSA BOARD OF DIRECTORS.

THE SPSA BOARD WOULD VOTE ON WHETHER TO APPROVE AND EXECUTE A CONTRACT WITH COMMONWEALTH SORTATION AFTER THE MEMBER COMMUNITIES HAVE ALL OPTED INTO THE EXTENSION.

THEN, A SUPERMAJORITY CONSISTING OF 12 OF THE 16 MEMBERS IS REQUIRED TO APPROVE THE TERMS AND ALLOW FOR THE EXECUTION OF A CONTRACT.

LAST WEDNESDAY NIGHT, THERE WOULD BE A PHASED IN RAMP UP OF THE PROCESSING BECAUSE THERE'S A LOT OF THAT NEEDS TO BE BUILT, AND IT WOULD TAKE THROUGH 2028 BEFORE THAT WOULD BE FULLY RAMPED UP.

LAST WEDNESDAY NIGHT, SUFFOLK CITY COUNCIL APPROVED AN EXTENSION OF THE USE AND SUPPORT AGREEMENT.

THEN, I'M HERE TONIGHT TO TALK TO YOU, AND THEN IT'S ON THE COUNCIL AGENDA FOR VIRGINIA BEACH AND PORTSMOUTH ON THE SEVENTH, AND ON THE 28TH, THAT WILL BE ON NORFOLK CITY COUNCIL'S AGENDA TO VOTE TO EXTENDING THE USE AND SUPPORT AGREEMENT.

WE'RE MOVING FORWARD VERY QUICKLY NOW.

JUST BECAUSE YOU APPROVED THE USE AND SUPPORT AGREEMENT DOESN'T MEAN YOU APPROVED THE CONTRACT, WE STILL HAVE SOME CONTRACT LANGUAGE THAT WE'RE WORKING ON WE'RE CLOSE.

BUT WE WANT TO MAKE SURE THAT ALL OF THE MEMBER COMMUNITIES ARE ON BOARD BECAUSE THIS COMPANY IS GOING TO BE INVESTING OVER $200 MILLION.

IN ORDER TO RECOVER THAT $200 MILLION, THEY NEED TO MAKE SURE THAT THEY'RE GOING TO HAVE WASTE COMING THEIR DIRECTION FOR THAT PERIOD OF TIME, AND THAT'S PART OF OUR CONTRACT WITH COMMONWEALTH SORTATION.

AT THIS TIME, MR. CHAIRMAN, I'D BE GLAD TO ANSWER ANY QUESTIONS YOU MAY HAVE.

>> ANYBODY HAVE ANY QUESTIONS?

>> I DID HAVE ONE. I ADDED THIS SLIDE.

I'M SORRY, I ADDED TONIGHT BECAUSE I THOUGHT IT WAS IMPORTANT, IF I COULD TAKE ONE MORE SECOND.

TIP FEE STABILIZATION ACCOUNT HAS BEEN ESTABLISHED TO ASSIST SPSA WESTERN COMMUNITIES WITH INCREASE IN DISPOSAL RATE.

WE UNDERSTAND THAT YOU DON'T CURRENTLY HAVE A RECYCLING PROGRAM.

THERE WILL BE SOME INCREASE FOR EACH OF OUR WESTERN COMMUNITIES, WHERE SOME OF THE EASTERN COMMUNITIES ALREADY HAVE A RECYCLING PROGRAM.

THEY WOULD NO LONGER NEED THE RECYCLING PROGRAM BECAUSE THIS PROCESS WOULD TAKE ITS PLACE.

YOU ALL AREN'T IN THAT CASE.

WHAT I PROPOSED TO OUR BOARD AND OUR BOARD HAS GENERALLY ACCEPTED THAT IS WE WOULD HAVE A TIP FEE STABILIZATION ACCOUNT IN PLACE.

THE FIRST YEAR, ANY INCREASE IN COSTS WOULD BE PAID COMPLETELY BY SPSA.

IN YEAR 2, SPSA WOULD ALSO COMPENSATE BACK FOR THE INCREASE IN THE TIP FEE AT 50%, AND THEN ON THE THIRD YEAR, THEN SOUTHAMPTON COUNTY WOULD BE BACK AT THE SAME RATE EVERYBODY ELSE IS PAYING.

IT GIVES YOU TIME TO RAMP UP FOR THE ADDITIONAL COSTS BECAUSE I UNDERSTAND THE IMPACT OF THE INCREASE IN THE COST ON EVERY MEMBER COMMUNITY.

THAT WAS A WAY THAT WE TRIED TO ANSWER THAT INCREASE TO HAVE THIS TIP FEE STABILIZATION ACCOUNT, AND WE PUT MONEY IN THERE FROM OUR SURPLUS FROM FY25 FUNDS.

THE MONEY'S THERE TO DO THIS, AND THE BOARD HAS GENERALLY BEEN IN FAVOR OF THIS.

THE CONTRACT WOULD ALSO INCLUDE THIS MESSAGE.

>> I HAVE A QUESTION. DOES THAT MEAN THAT WE WILL NOT HAVE THE RECYCLE BINS AT THE DUMP SITES?

>> THAT IT WILL MEAN THAT WE WILL NO LONGER HAVE THOSE AT THE DUMP SITES.

WHICH IT'S BEEN TWO YEARS THAT WE'VE GOTTEN RID OF THE CURBSIDE RECYCLING.

BUT YES, BECAUSE EVERYTHING IS GOING TO GO IN ONE DUMPSTER, ONE CONTAINER.

THEN ALSO DENNIS HAS A VIDEO.

HE'S GOING TO SHOW YOU THE PROCESS HOW IT TAKES OUT ALL THE ITEMS.

>> IN EFFECT, WE CAN DO AWAY WITH OUR BAY RECYCLING CONTRACT LATER IN THE NEAR FUTURE BECAUSE OF THIS SINGLE STREAM RECYCLING THAT THEY HAVE THAT THAT USES AI.

>> WE LIVE IN A SOCIETY THAT'S NOT ALWAYS; SOMETIMES WE'RE LAZY.

WHAT THIS DOES IS TAKES THOSE FOLKS WHO DON'T HAVE TIME TO RECYCLE OR ARE NOT GOING TO RECYCLE, AND IT BEGINS TO TAKE THEIR RECYCLING OUT OF THEIR WASTETREAM, BECAUSE WE JUST FEEL LIKE IT'S NEVER GOING TO HAPPEN.

THAT'S WHERE YOU GET THE INCREASE.

WE'RE CONFIDENT RIGHT NOW WE HAVE A PILOT PROGRAM.

WE'RE PULLING 50% OUT OF THE WASTE STREAM, 20% OF IT IN THE FORM OF RECYCLABLES, SO WE FEEL CONFIDENT THAT WE COULD DO THAT.

>> WE GOT A VIDEO,

[00:50:01]

>> DO YOU WANT TO KNOW WHERE TO INVEST $1000 RIGHT NOW? WELL, FORGET ABOUT AI QUANTUM COMPUTING, ELECTRIC VEHICLES, CRYPTO.

>> EVERY YEAR, AMERICA THROWS AWAY $6.5 BILLION WORTH OF RECYCLABLE GOODS, LIKE PAPER, ALUMINUM, AND PLASTIC.

THE HOUSEHOLD RECYCLING THAT GETS MIXED UP IN BLUE BINS COSTS HUNDREDS OF MILLIONS OF DOLLARS TO SORT.

THAT JOB CAN BE DANGEROUS.

>> THINGS LIKE DIRTY DIAPERS, SURFBOARDS, TELEVISIONS, EVEN HAND GRENADES COME THROUGH FAIRLY REGULARLY.

>> NOW, A GROWING NUMBER OF COMPANIES HAVE DEPLOYED AI AND ROBOTICS TO HELP MAKE RECYCLING SAFER AND MORE EFFICIENT.

MATANYA HOROWITZ, FOUNDER OF THE ROBOTICS COMPANY, AMP, SPENT SIX YEARS PERFECTING HIS TRASH HANDLING ROBOTS.

>> THIS LITTLE ROBOT RIGHT OVER HERE.

IT'S JUST A VALVE. IT JUST USE A LITTLE PISTON AND FLICKS THINGS OFF FROM THE SIDE.

>> WE WENT TO AMP'S BIGGEST RECYCLING PLANT IN CLEVELAND, OHIO TO SEE IF AI CAN HELP FIX RECYCLING.

>> THE US IS ONE OF THE WORLD'S BIGGEST WASTE PRODUCERS AND ONLY RECYCLES ABOUT A THIRD OF ITS ELIGIBLE TRASH.

THAT'S MUCH LOWER THAN OTHER COUNTRIES LIKE SOUTH KOREA AND GERMANY, WHICH RECYCLE MORE THAN HALF OF THEIR GARBAGE.

IN AMERICA, WASTE MANAGEMENT IS A LOCAL ISSUE.

THE COUNTRY HAS OVER 9,000 DIFFERENT RECYCLING PROGRAMS, MAKING IT DIFFICULT TO STANDARDIZE ITS SCALE.

AS A RESULT, US RECYCLING VARIES GREATLY BY STATE.

TODAY, CALIFORNIA AND OREGON HAVE THE HIGHEST RESIDENTIAL RECYCLING RATES IN THE US AT 37%, WHILE MISSISSIPPI AND LOUISIANA HAVE THE LOWEST AT 8%.

FOR DECADES, THE US COULD RELY ON COUNTRIES LIKE CHINA TO BUY MOSTLY UNPROCESSED TRASH.

FROM 1992-2017 THE US EXPORTED $11 BILLION WORTH OF RECYCLABLE WASTE TO CHINA, LARGELY UNSORTED.

BUT IN 2017, CHINA SAID IT NO LONGER WANTED TO IMPORT CONTAMINATED MATERIALS LIKE PLASTICS AND PAPER PRODUCTS.

AS A RESULT, US FACILITIES HAD FEWER PLACES TO SELL THEIR RECYCLABLES, AND MANY STRUGGLED TO TURN A PROFIT.

FACING STEEP COSTS, MANY SENT THEIR WASTE TO LANDFILLS OR INCINERATORS.

THESE CHALLENGES CREATED AN OPPORTUNITY FOR ROBOTICS COMPANIES LIKE AMP, WHICH MATANYA FOUNDED IN 2014.

>> THERE'S VALUE IN THE PLASTICS, THERE'S VALUE IN THE ALUMINUM.

BUT THE PROBLEM HAS BEEN THAT YOU NEEDED ALL OF THESE MANUAL SORTERS TO PULL THAT MATERIAL OUT, AND THERE'S A LOT OF COST ASSOCIATED WITH THAT.

YOU'RE LEFT WITH THIS MARGINAL BUSINESS?

>> AT IT START, AMP PUT ITS OWN TRASH SORTING ROBOTICS IN OTHER RECYCLING FACILITIES.

IN 2022, THE COMPANY BEGAN OPERATING ITS FLAGSHIP FACILITY IN CLEVELAND, OHIO.

THIS AMP 1 FACILITY, AS IT'S CALLED, RUNS ON AMP MACHINERY AND SOFTWARE.

>> A BIG PART OF WHAT WE DO IS FOCUSED ON MAKING THAT AUTOMATED, MAKING IT SO PEOPLE DON'T HAVE TO TOUCH GARBAGE.

ALSO MAKING IT SO THAT THIS TECHNOLOGY CAN SORT THROUGH DIRTIER AND DIRTIER MATERIAL STREAMS. YOU CAN REQUIRE LESS OF CONSUMERS AND REALLY HAVE A SOLUTION THAT IS PERVASIVE.

>> THE FACILITY GETS ITS WASTE FROM PLASTIC MANUFACTURERS AND MATERIALS RECOVERY FACILITIES OR MRFS, THAT HAVE EARMARKED THESE BALES FOR LANDFILL.

FOR MOST OF AMERICA'S RECYCLABLES, THIS IS THEIR ONLY CHANCE TO AVOID BEING SENT TO THE DUMP.

DOZENS OF WORKERS USE SPECIALIZED MACHINES LIKE TRAMMELS AND SCREENS TO SORT TRASH.

MRFS CAN SORT ROUGHLY 87% OF THE MATERIALS THEY RECEIVE, BUT WORKERS CAN BE EXPOSED TO SHARP OBJECTS LIKE USED SYRINGES AND BATTERIES OR AEROSOL CANS THAT CAN EXPLODE.

THE AMPS PLANT IN CLEVELAND HAS 15 EMPLOYEES, AND THEY RARELY TOUCH GARBAGE.

INSTEAD, A FLEET OF CAMERAS AND AIR JETS GET THE TRASH SORTED.

KEVIN PAPAG'S JOB IS TO MAKE SURE AMP'S AUTOMATED PLANTS ARE RUNNING SMOOTHLY.

>> WE VIEW THIS BUILDING AS AN ENTIRE ROBOT.

THERE'S VERY LITTLE HANDS-ON SORT THAT TAKES PLACE IN THIS FACILITY.

MOSTLY, WE'RE MAINTAINING THE LINE, KEEPING THE PLACE ORDERLY AND PRODUCING QUALITY BALES.

>> UP TO 10 TRUCKS ARRIVE DAILY, DROPPING OFF A TOTAL OF ABOUT 200 TONS OF MIXED RECYCLABLES.

IT ALL ARRIVES IN GIANT 1,500-POUND BALES.

FORKLIFT OPERATORS DROP THEM INTO A REDUCER, WHICH BREAKS THEM APART WITH METAL TEETH.

>> THE MATERIAL WE GET IN THIS FACILITY COMES FROM THE EASTERN HALF OF THE UNITED STATES.

WE RECEIVE MATERIAL AS FAR AWAY AS IOWA AND ALABAMA, AND FLORIDA.

>> CLIFF, YOU COPY. CLIFF.

>> GULF OF CLIFF.

>> FULL LINE START.

>> FULL LINE, START, THANK YOU.

>> AFTER THE BALES ARE BROKEN [NOISE],

[00:55:02]

THE FIRST STEP IS THE FERROUS OFF TAKE.

>> A ROTARY MAGNET PULLS IRON-BASED METALS OFF THE LINE.

>> WE GET BALING WIRE, CAR PARTS, FOOD CANS, THAT STUFF.

>> NEXT, AIR JETS BLOW AWAY PAPER SCRAPS AND FLEXIBLE PACKAGING, LIKE THE THIN, CLEAR PLASTIC THAT'S WRAPPED AROUND FOOD AND TOYS.

AMP JETS CAN SORT THOUSANDS OF RECYCLABLES A MINUTE, MORE THAN 10 TIMES THE AMOUNT IT'S ROBOTIC ARMS CAN.

ANY REMAINING MATERIALS TRAVEL ALONG THESE BELTS, PASSING UNDER CAMERAS THAT ID AND TRACK THEM USING AMP'S CUSTOM-MADE, DEEP LEARNING NEURAL NETWORK.

THIS NETWORK USES MULTIPLE LAYERS OF NODES LIKE NEURONS IN THE HUMAN BRAIN.

THESE NODES WORK TOGETHER TO ANALYZE PATTERNS LIKE TEXTURES AND SHAPES TO ID SPECIFIC MATERIAL.

AMP SCANS MORE THAN 50 BILLION OBJECTS A YEAR, THE MORE IT SCANS, THE MORE IT LEARNS.

>> WE'RE FOCUSED ON A SYSTEM THAT YOU'RE NOT REALLY PROGRAMMING SO MUCH AS TEACHING.

YOU CAN TEACH THEM HOW TO IDENTIFY NUMBER ONE PLASTICS, EVEN THOUGH THEY'RE SMASHED AND FOLDED AND DIRTY AND INCONSISTENT, AND WITH THAT, YOU ESSENTIALLY HAVE A GARBAGE SENSOR.

THAT GARBAGE SENSOR IS WHAT THE INDUSTRY'S BEEN MISSING.

>> AMP'S SYSTEM CAN ALSO TARGET SPECIFIC MATERIALS AND COLORS.

>> WE'VE HAD SOMEBODY COME TO US AND SAY, HEY, I DIDN'T KNOW YOU COULD SORT COLOR.

CAN YOU GIVE ME JUST CLEAR AND NATURAL POLYPROPYLENE?

>> JUST ONE MORE SCREENSHOT, AND THIS SOP IS FINALLY DONE.

>> WE WERE ABLE TO DO THAT BY JUST ADJUSTING THE NEURONET AND DOING THAT.

>> BECAUSE EVERYTHING IS TRACKED, THE PLANT CAN DETECT PROBLEMS ON THE LINE.

>> PRETTY MUCH EVERY CORNER OF THE FACILITY IS BEING MONITORED FOR QUALITY, FOR CONTINGENCIES, LIKE, IS A JAM FORMING? IS THERE MATERIAL WHERE IT'S NOT SUPPOSED TO BE?

>> EVENTUALLY, AMP'S TRASH GETS TO THE RECIRCULATING LINE, A BELT THAT MOVES MISTED MATERIAL BACK INTO THE SORTATION LINE.

>> WE'RE CURRENTLY CAPTURING 85-90% OF ALL THE PRODUCT WE SEND THROUGH THE LINE.

>> ONCE THE MATERIALS ARE SORTED, THEY FALL INTO THEIR OWN BUNKERS.

>> FROM THERE, THOSE BUNKERS ARE EMPTIED AND THEN MOVED TO THE BAILER OPERATION, WHERE WE CAN ACTUALLY BAIL EACH UNIQUE COMMODITY AND THEN GOES INTO FINISHED GOODS FOR SALE.

>> BALES OF RECYCLABLE PLASTICS GET MORE VALUABLE, THE BETTER THEY'RE SORTED.

THE HIGHER THE PURITY, THE HIGHER THE PRICE.

>> WE'RE ALWAYS GEARED UP 490 PLUS PERCENT PURITY INSIDE OF OUR BALES, AND I THINK WE GET THAT 100% OF THE TIME.

>> AMP SELLS THOSE BALES TO WEATHER RECYCLING MILLS, WHICH USE THEM TO MAKE PLASTIC BOTTLES, ALUMINUM CANS AND CAR PARTS.

THE COMPANY ALSO SELLS ITS TECH TO OTHER RECYCLERS.

TODAY, ITS SYSTEMS SUPPORT NEARLY 100 FACILITIES AROUND THE WORLD.

BUT AMPS MACHINES CAN'T ID EVERY PIECE OF TRASH.

THIS IS WHERE AI STILL NEEDS ASSISTANCE FROM HUMANS.

IMAGES OF MISTED MATERIAL ARE SENT TO A TEAM OF HUMAN ANNOTATORS IN INDIA WHO IDENTIFY AND LABEL THEM IN THE NEURONET TO TRAIN THE AI.

>> HUMAN ANNOTATORS ARE GOING THROUGH THAT DATA, LOOKING FOR MISTAKES.

WE ARE ALSO ALWAYS GETTING MORE SPECIFIC ABOUT WHAT WE IDENTIFY.

AT FIRST, IT WAS ENOUGH TO SAY THAT THIS WAS THE NUMBER ONE PLASTIC.

NOW WE SAY, OH, WE ALSO WANT TO KNOW WHAT COLOR IT IS, WHAT FORM FACTOR IT IS, WHAT BRAND IT IS.

>> THE COMPANY SAYS ITS AI-TRAINED MACHINES AND LEANER WORKFORCE HELP MAKE AMP ONE UP TO 50% CHEAPER TO RUN THAN TRADITIONAL MRFS.

IT ALSO RUNS AN R&D LAB IN DENVER, WHERE THE TEAM STUDIES INFORMATION GATHERED BY ITS HUNDREDS OF SORTING DEVICES AROUND THE WORLD.

>> THEY'RE ALL UPLOADING DATA TO THIS CLOUD INFRASTRUCTURE WE BUILT.

WE THEN HAVE PEOPLE GO THROUGH THAT DATASET AND SAY, HERE'S WHAT'S NUMBER ONE PLASTICS, HERE'S LOAD CANS AND EVERYTHING ELSE.

>> JOE CASTANERI LEADS AMP'S SOFTWARE DEVELOPMENT.

>> THE VIDEO FEED IS COMING IN.

IT'S RECEIVED IN THE COMPUTER, AND WE PASS IT THROUGH THE BRAIN OF AMP SYSTEM, WHICH IS THE NEURAL NETWORK, WHICH IS LOOKING AT THOSE IMAGES, TRYING TO FIGURE OUT WHAT THOSE THINGS ARE.

THESE GREEN OUTLINES ARE FOR NATURAL HIGH-DENSITY POLYETHENE.

THERE'S ALSO AN ALUMINUM CAN UNDER THERE.

>> BUT MAKING SURE THESE COMPUTERS WORK UNDER REAL-LIFE CONDITIONS IS A CHALLENGE.

>> YOU HAVE TO GET IT TO WORK IN A HOT, DUSTY, TRASH-FILLED ENVIRONMENT, IT'S 80 DEGREES OR 40 DEGREES.

>> THE COMPANY SAYS IT HAS BUYERS FOR ALL THE WASTE THAT FLOWS THROUGH THE AMP ONE FACILITY IN CLEVELAND, BUT IT HAS TROUBLE SELLING WASTE AT SOME OF ITS OTHER FACILITIES.

>> THE REAL CHALLENGE IS THERE ARE A LOT OF MATERIALS WE CAN RECYCLE WHERE THERE ISN'T WHAT WE CALL AN END MARKET.

THERE ISN'T SOMEBODY WHO WILL BUY IT AND USE IT.

NUMBER 1, PLASTICS THAT'S COLORED, ALMOST NOBODY WANTS.

WE CAN SORT IT OUT ALL DAY, NOBODY WILL BUY IT, AND IT MEANS THAT WE SORT IT OUT, AND IT JUST GOES RIGHT TO THE LANDFILL ANYWAY.

>> PART OF THE PROBLEM IS THAT MAKING NEW PLASTIC IS OFTEN CHEAPER THAN RECYCLING IT,

[01:00:04]

SOME US STATES HAVE PASSED EXTENDED PRODUCER RESPONSIBILITY LAWS OR EPRS THAT HOLD MANUFACTURERS ACCOUNTABLE FOR THE WASTE THEY CREATE.

RIGHT NOW, FIVE US STATES HAVE PASSED EPR LAWS, TARGETING PACKAGING WASTE.

>> BROADLY, I THINK THESE RULES ARE IMPORTANT AND THEY'RE GOOD, BUT I WORRY THAT PEOPLE ARE GOING TO THINK THAT INCREMENTAL IMPROVEMENTS ARE GOOD ENOUGH.

PEOPLE SHOULD BE AIMING FOR DOUBLING THE DIVERSION RATES THAT THEY HAVE NOW, AND THEY SHOULD BE AIMING TO DO THAT IN THE NEXT SEVERAL YEARS.

IT'S POSSIBLE WITH TECHNOLOGY LIKE OURS, IT'S POSSIBLE WITH OTHER TECHNOLOGY.

>> FOR NOW, HE'S FOCUSED ON GROWING AMPS AND GETTING ITS TECH IN MORE RECYCLING CENTERS AROUND THE WORLD.

>> IF WE CAN MAKE RECYCLING AND WASTE MANAGEMENT A MORE PROFITABLE BUSINESS, WE CAN MAKE WASTE MANAGEMENT INFRASTRUCTURE SPREAD ACROSS THE WORLD MORE QUICKLY, AND WE CAN STOP HAVING PLASTICS IN THE OCEAN AND THINGS LIKE THAT.

WHEN YOU LOOK AT THESE HUGE GLOBAL PROBLEMS, AND YOU SEE HOW RECYCLING CAN BECOME A SOLUTION TO THEM, IT'S VERY EXCITING AND VERY MOTIVATING.

>> SO IF I COULD ADD ONE ITEM, BUSINESS INSIDER'S IN THIS VIDEO THAT WE FOUND.

IT JUST HAPPENS TO BE THE COMPANY THAT WE'RE DEALING WITH AROBOTICS, COMMONWEALTH AORTATION.

SAME COMPANY AS COMMONWEALTH AORTATION AS SUB OF AROBOTICS.

BUT WE FOUND THIS LEGITIMATE BUSINESS INSIDER.

IT WASN'T A COMMERCIAL FOR AROBOTICS.

THEY JUST HAPPENED TO BE THE ONES THAT IN THIS PARTICULAR VIDEO.

I'D BE GLAD TO ANSWER ANY QUESTIONS ON THE PROCESS, IF ANYONE HAS ANY.

>> ANY QUESTIONS?

>> THANK YOU.

>> MISS GREGORY, HAVE YOU LOOKED AT THIS AGREEMENT?

>> YES, SIR.

>> I RECOMMEND SPECIFICATIONS.

>> YES, SIR.

>> DON'T EVERYBODY SPEAK AT ONCE.

>> I RECOMMEND WE APPROVE.

>> SECOND.

>> SUPPORT AGREEMENT.

>> SBSA.

>> IS THERE A SECOND TO THAT?

>> SECOND.

>> ANY FURTHER DISCUSSION? ALL IN FAVOR SAY AYE.

>> AYE.

>> OPPOSE LIKEWISE THAT UNANIMOUS, OK. TALK A LOT OF TRASH TONIGHT.

>> WE'RE GOOD.

>> THE NEXT ONE, NUMBER 8, IT'S A PUBLIC HEARING.

[8. Public Hearing - Rezoning - Request by Gregory H. Schmitt, P-E./TowneBank ]

>> YES, SIR.

>> COME FORWARD, SIR.

>> IF I COULD PASS AROUND A HANDOUT OF THE BUILDING ELEVATION FOR TOWN BANK. THANK YOU.

HONORABLE CHAIR, VICE CHAIR, MEMBERS OF THE BOARD.

MY NAME IS GREG SCHMIDT, BUSINESS ADDRESS, 4525 MAIN STREET, IN VIRGINIA BEACH.

EXCITED TO BE HERE TODAY.

WHAT WE HAVE BEEN PRESENTED IS A REZONING FOR A PARCEL OF LAND ALONG ROUTE 58 OWNED BY THE SIMMONS FAMILY.

I DO HAVE MEMBERS OF THE SIMMONS FAMILY HERE, THE ARCHITECT FOR TOWN BANK, MEMBERS OF KIMLEY HORN FROM THE TRAFFIC ENGINEERING SIDE.

WHAT WE ARE PRESENTING IS THE TWO PHASE IMPROVEMENTS FOR ONE REZONING.

THIS IS ROUGHLY 16 ACRES ALONG ROUTE 58.

IT IS LOCATED WITHIN THE COMPREHENSIVE PLAN AREA FOR COMMERCIAL LAND USE.

IT IS ALONG A PORTION OF ROUTE 58 THAT HAS BEEN STUDIED EXTENSIVELY WITH VDOT FOR THIS PARTICULAR DEVELOPMENT, BUT ALSO FOR THE CORRIDOR AS A WHOLE, WITH AN ARTERIAL MANAGEMENT PLAN AND ARTERIAL PRESERVATION PLAN THAT HAVE BEEN PREVIOUSLY COORDINATED WITH THE COUNTY.

THE FIRST TENANT, LIKE I SAID, THAT IS AT THE TABLE IS TOWN BANK.

THEY ARE LOOKING TO OPEN A NEW FACILITY ON THIS PIECE OF LAND.

THAT IS WHAT SETS THE STANDARD FOR FUTURE DEVELOPMENT ON THE RESIDUAL ACREAGE ASSOCIATED WITH THE REZONING.

WE HAVE WORKED HARD WITH THE SIMMONS FAMILY THEMSELVES.

TOWN BANK IS GOING TO BE THE CLOSEST USER TO THEIR RESIDENCES THAT ARE LOCATED JUST TO THE WEST OF THE PROPOSED DEVELOPMENT AREA.

WE DO HAVE EXTENSIVE BUFFERING ALONG THOSE RESIDENCES, AS WELL AS SETTING A STANDARD FOR THE BUFFERING TO

[01:05:02]

THE PROFFERS ALLUDE TO ANY FUTURE DEVELOPMENT SHALL MAINTAIN THE STREETSCAPE BUFFERING THAT IS REPRESENTED IN THE EXHIBITS AS A STANDARD FOR FUTURE DEVELOPMENT.

AS YOU WILL SEE IN THE PROFFERS IN THE PACKET, THERE ARE MULTIPLE PHASES TO THE OFF-SITE IMPROVEMENTS IN THE ROUTE 58 RIGHT OF WAY.

PHASE 1 DOESN'T REALLY CHANGE MUCH FROM WHAT YOU ALL SEE OUT THERE TODAY ALONG ROUTE 58.

IT WILL PROVIDE FULL ACCESS TO THE TOWN BANK PARCEL.

IT WILL MAINTAIN THE MEDIAN OPENING TO THE WEST IN FRONT OF THE SIMMONS DRIVEWAY.

PHASE 2 CONTEMPLATES ADDITIONAL COMMERCIAL USES THAT WOULD DEVELOP AT A LATER TIME, AS THE MARKET WOULD DETERMINE IS ADEQUATE.

WITH THOSE IMPROVEMENTS, YOU DO SEE SOME CHANGES TO THE ROUTE 58 MEDIAN OPENINGS, A LIMITATION ON U-TURN LOCATIONS.

WHAT THIS IS ALL SETTING UP IS ULTIMATELY IN KEEPING WITH THE ARTERIAL PRESERVATION PLAN THAT HAS PREVIOUSLY BEEN PRESENTED AND PROMOTING SAFE THOROUGHFARE ALONG ROUTE 58, LIMITING THOSE CONFLICT POINTS NORTH AND SOUTHBOUND ACROSS THOSE MEDIAN OPENINGS AND MASTER PLANNING WHAT FUTURE ACCESS COULD LOOK TO OTHER COMMERCIAL PARCELS ALONG THE CORRIDOR.

WHILE THIS PHASE 2 MAY SEEM TO CHANGE THE NATURE OF HOW MANY OF THE LOCALS MIGHT TRAVEL ON THIS ROAD TODAY, AS THE TRAFFIC CONTINUES TO INCREASE THROUGH THE COUNTY AND THROUGH THE TOWN.

WE ARE LOOKING AT THIS AS AN OPPORTUNITY TO BE IN KEEPING WITH THE VDOT STUDIES.

THIS PARTICULAR PLAN HAS BEEN STUDIED EXTENSIVELY WITH VDOT AS WELL OVER THE LAST 6-8 MONTHS.

BUT WHAT WE'RE ACCOMPLISHING HERE IS A REDUCTION IN THE MANA CURB CUTS AND MEDIAN OPENINGS TO PROMOTE MORE SAFE TRAVEL ALONG THE THOROUGHFARE.

THOSE BUILDING ELEVATIONS, I DID PASS AROUND FOR THE PUBLIC'S SAKE.

THERE IS A POSTER BOARD IN THE BACK OF THE ROOM.

THE ARCHITECT WITH HBA ARCHITECTS WHO DOES A LOT OF WORK WITH TOWN BANK, TOWN BANK IS KNOWN FOR BRINGING A HIGH-QUALITY PRODUCT TO THE COMMUNITIES THAT THEY SERVE AND THIS WAS PLANNED WITH, THE CEO OF TOWN BANK, AS WELL AS THE SIMMONS FAMILY TO PROVIDE AN ARCHITECTURAL ELEVATION THAT IS IN SUBSTANTIAL KEEPING WITH THE RURAL CHARACTER OF SOUTHAMPTON COUNTY AND IN THE RURAL CHARACTER OF THE PROPERTY THAT IS PROPOSING TO BE DEVELOPED, AS WELL AS THE ADJACENT RESIDENCES THAT THE SIMMONS FAMILY WORKED VERY HARD TO UPKEEP AND PRESERVE THAT CHARACTER AS WELL.

WITH THAT, I'LL OPEN IT UP FOR ANY QUESTIONS YOU ALL MIGHT HAVE FOR ME.

LIKE I SAID, I DO HAVE SOME OTHER TEAM MEMBERS HERE IF I'M NOT BEST EQUIPPED TO ANSWER YOUR QUESTIONS.

>> QUESTIONS?

>> I KEEP HEARING THE WORD R CUTS IN THE COMMUNITY.

ARE YOU PLANNING TO HAVE THEM OR NOT?

>> I MAY LEAN ON DEVIN.

DEVIN IS OUR TRAFFIC ENGINEER TO EXPLAIN THIS BETTER [LAUGHTER]

>> GOOD EVENING, DEVIN SIMPSON WITH KIMLEY HORN.

WE'RE PROPOSING ARE SPECIFICALLY OUR CUTS.

OUR CUTS ARE TYPICALLY REDIRECTING TRAFFIC THAT WOULD BE CROSSING THROUGH A STREET DOWN TO U-TURN.

WE'RE PRETTY MUCH JUST ADDING NEW U-TURN LOCATIONS, BUT WE'RE NOT CHANGING ANY AREAS THAT YOU CAN CROSS DIRECTLY ACROSS TODAY.

WITH THE EXCEPTION OF THE DRIVE, THE MEDIUM BRAKE THAT IS AT THE SIMMONS FAMILY PROPERTY, BUT THERE WOULD STILL BE ACCESS ALLOWED THERE, AS YOU CAN SEE ON THE EXHIBIT.

DOES THAT CLARIFY YOUR QUESTION?

>> FURTHER QUESTIONS?

>> THANKS.

>> ANY FURTHER INPUT BEFORE WE OPEN THE PUBLIC HEARING ON THIS?

>> NO, SIR. I APPRECIATE YOU ALL'S TIME.

>> ALL RIGHT. THIS IS A PUBLIC HEARING.

WE'LL OPEN THE PUBLIC HEARING ON THIS.

YOU'D LIKE TO SPEAK FOR OCON, AND I HAVE ANY QUESTIONS? JUST APPROACH THE PODIUM AND GIVE YOUR NAME AND ADDRESS, PLEASE.

>> FOLKS ARE PROBABLY TIRED OF HEARING ME SPEAK TONIGHT, BUT I DON'T THINK YOUR QUESTION WAS ANSWERED [INAUDIBLE].

THERE WAS NOT A YES OR NO ABOUT R CUTS, OR J CUTS OR ANYTHINNG.

MY NAME IS [INAUDIBLE] BY THE WAY.

AS YOU KNOW, BEFORE THIS CITIZENS TRANSPORTATION COMMITTEE, WHICH I DON'T EVEN KNOW IF IT'S STILL IN EXISTENCE,

[01:10:02]

WE ALWAYS RECOMMENDED AGAINST THESE TYPE OF INTERSECTIONS BECAUSE WE DIDN'T THINK IT WAS FUNCTIONAL.

VDOT SHOWED US A VIDEO HERE SEVERAL MONTHS AGO, WHICH WAS WAY OUT IN THE BOONDOCKS.

THEY CONVINCED US THAT THE R CUT WORKS, BUT THERE WAS NOWHERE NEAR THE TRAFFIC THAT WE HAVE.

I THINK THE TRAFFIC ALONG THAT CARDOR TODAY WON'T MAKE T CUT FUNCTIONAL.

ONE OTHER BRIEF COMMENT AND THE TOWN BANK WILL PROBABLY HATE ME FOR SAYING THIS BUT THEY DO BUILD A BEAUTIFUL BUILDING. THEIR BANK.

BUT SOMEHOW I FELT LIKE THESE BANKS TODAY ARE TRYING TO BUILD WHAT LOOKS LIKE A EUROPEAN CASTLE OF MEDIEVAL DAYS AND I THINK THEY SPEND A WHOLE LOT MORE MONEY ON THEIR BUILDINGS THAN NEEDS TO BE SPENT, BUT THAT'S BESIDE THE POINT. THANK YOU.

>> QUESTION ABOUT THE R CUT.

CAN SOMEBODY FURTHER DEFINE THAT? I MEAN, IS THAT PART OF THE DEAL? I THINK PEOPLE ARE GENERALLY AGAINST THE R CUT.

>> SURE. I THINK IT'S A LITTLE BIT HARD TO EXPLAIN WITHOUT GRAPHICS TO COMPARE WHAT ONE IS AND WHAT WE'RE PROPOSING HERE SO I APOLOGIZE, WE DON'T HAVE THOSE.

WE DO HAVE I BELIEVE IN THEIR PACKET, GREG, DO THEY HAVE A EXHIBIT OF THE TURNING CONCEPT.

WHAT WE'RE PROPOSING, YOU CAN LOOK AT IT AS A PARTIAL R CUT, BUT AN R CUT TRADITIONALLY IS TAKING A MAJOR INTERSECTION, A SIGNALIZED INTERSECTION IS A FOUR LEG INTERSECTION, AND YOU'RE RESTRICTING THROUGH TRAFFIC.

>> WE KNOW WHAT AN R CUT IS.

I'M ASKING YOU ABOUT I DON'T THINK MOST PEOPLE WANT AN R CUT.

I'M NOT SURE. I WANTED TO GET THAT STRAIGHT BEFORE WE SIT AND VOTE ON.

>> SURE. I WOULD SAY WHAT WE ARE PROPOSING.

IF YOU LOOK AT PHASE 2, WHEN YOU EXIT THE PHASE 2 DRIVEWAY FOR FOLKS THAT WOULD BE RETURNING WEST, THEY WOULD HAVE TO THEN MAKE A U-TURN.

THAT WOULD ONLY BE FOR EXITING TRAFFIC OUT OF PHASE 2, BUT IT WOULDN'T BE CONSIDERED.

IT'S A SIMILAR TRAFFIC FLOW MOVEMENT, BUT IT'S NOT AN ACTUAL R CUT INTERSECTION IF THAT HELPS CLARIFY.

>> SO IT'S NOT GOING TO BE AN R CUT WITH PHASE 1?

>> PHASE 1 NO.

PHASE 2 IS WHAT CONTEMPLATES THAT U-TURN MOVEMENT, AND AS MENTIONED, PHASE 2 HAS NO LONG TERM PLAN RIGHT NOW. THANK YOU.

>> ANYBODY ELSE? PUBLIC HEARING IS STILL OPEN.

>> NOT TO PUT A DAMP ON A PROJECT, BUT I THINK THE MAJOR CONCERN THAT'S GOING TO COME UP IS THAT FOR CLARITY'S SAKE, THE INITIAL TURN LANE TO GO INTO THE BANK COINCIDES WITH THE EXIT COMING ACROSS FROM THE DAIRY QUEEN.

YOU ALREADY KNOW WHEN YOU TRY TO EXIT THE DAIRY QUEEN TO COME BACK TO CORTLAND, YOU HAVE TO GO COMPLETELY ACROSS ALL OF THE LANES TO GET OVER TO THE TURN LANE.

WHAT WE FORESAW IN THAT SITUATION WAS WITH TRAFFIC TURNING TO GO TO THE BANK, AND THEN TRAFFIC TRYING TO JUMP ACROSS THE HIGHWAY TO GET IN THAT TURN LANE, THERE'S GOING TO BE A LOT OF OPPORTUNITIES FOR COLLISION RIGHT THERE.

YOU WANT TO JUST KEEP THAT IN MIND.

BUT I THINK THEY ARE GOING TO ADDRESS THAT PROBLEM WHEN THEY PUT THEIR TURN LANE IN IT.

BUT THAT WAS ONE OF OUR CONCERNS THAT CAME UP WITH THE COMINGLING OF THAT TRAFFIC RIGHT THERE, WHICH IS ALREADY DANGEROUS IF YOU'RE TRYING TO LEAVE DAIRY QUEEN TO COME BACK TO CORTLAND.

>> WE HAVE THE SIMMONS HERE TONIGHT.

WOULD THEY LIKE TO MAKE ANY COMMENTS?

>> GOOD EVENING. MY NAME IS WARREN SIMMONS, AND I LIVE AT 27511 SOUTHAMPTON PARKWAY.

WE HAVE A UNIQUE SITUATION IN THAT WE LIVE IN THE PART OF THE COUNTY THAT DEVELOPMENT IS PRETTY MUCH HAS TO COME.

WE LIKE MANY OF YOU.

WE LIKE THE RULE CHARACTER OF THE COUNTY AS WELL.

BUT WE DON'T WANT TO PUT A BANK IN YOUR BACKYARD, BUT WE WANT TO PUT BESIDE US, BUT WE WANT TO HAVE IT.

WE HAD THOUGHT ABOUT DEVELOPMENT BEFORE, BUT WHEN TEAM BANK CAME ALONG WITH THEIR NICE BUILDING, AND ALL WE SAW AS A OPPORTUNITY TO BRING NEW BUSINESS TO COUNTY TO BRING

[01:15:03]

WE JUST, WE'RE JUST GLAD TO BE ABLE TO DO THIS, AND WE HOPE THAT IN THE FUTURE, THE WHOLE AREA WILL IMPROVE AND HAVE NICER BUSINESSES THAN IT DOES AT PRESENT AND IT'LL BE AN ATTRACTIVE AND A DRAW TO THE COUNTY THAT WE ARE GOING TO NEED IN THE FUTURE IF WE'RE GOING TO KEEP DOING THE THINGS WE'RE DOING, AND PROVIDING AMENITIES TO THE CITIZENS THAT OTHER AREAS HAVE.

WE JUST THANK YOU FOR YOUR SUPPORT IN THIS EFFORT.

>> THANK YOU. ANY QUESTIONS, MISS TIMMONS.

I DON'T KNOW IF ANYBODY YOU CAN SEE IT BACK THERE. IT'S A PRETTY BUILDING.

I THINK ONCE WE GET A BILL, WE'LL TRADE IT FOR THE COURTHOUSE.

[LAUGHTER] ANY FURTHER DISCUSSION IN THE PUBLIC HEARING BEFORE WE CLOSE THE PUBLIC HEARING? ANYBODY ELSE?

>> I JUST HAVE ONE QUESTION.

HOW LONG DO YOU THINK IT WILL BE BEFORE THEY'LL BE DEMANDING A TRAFFIC LIGHT THERE LIKE THERE IS AT [INAUDIBLE] CAN YOU HAVE AN ANSWER FOR THAT?

>> YES. IT'S A PRETTY SHORT ANSWER.

THE ANSWER IS NONE. THAT WAS PART OF WHAT WE CAME UP WITH WITH VDOT.

ONE OF THE GOALS OF THE 58 CORRIDOR IS TO MAINTAIN TRAFFIC FLOW, AND ACCESS TO THESE FUTURE DEVELOPMENTS WITHOUT HAVING A TRAFFIC SIGNAL AND SO THAT'S WHY YOU SEE ALL THE NEW MEDIUM BRAKES AND TURN LANES.

THE GOAL IS TO HAVE NO TRAFFIC SIGNALS THERE AND THAT'S WHAT'S IN THE PROFFERS, AND THAT'S WHAT WAS AGREED UPON WITH VDOT. NO TRAFFIC SIGNALS.

>> THANK YOU.

>> ANYBODY ELSE BEFORE WE CLOSE THE PUBLIC HEARING?

>> MY NAME IS MARK SIMMONS, AND I LIVE AT 28005 SOUTHAMPTON PARKWAY, AND SO MY HOUSE WOULD BE THE MOST ADJACENT PROPERTY TO THE PROPOSED BANK PROPERTY.

AS HAS BEEN SAID PHASE 1 YOU WON'T SEE A WHOLE LOT OF DIFFERENT TRAFFIC PATTERNS.

YOUR TURN LANES GOING IN THE BANK, OUT OF THE BANK.

PHASE 2 IS WHEN WE WILL SEE SOME DIFFERENCES IN THE TRAFFIC PATTERNS WITH THE CLOSINGS MEDIANS.

WHO KNOWS WHEN PHASE 2 MIGHT COME ALONG? WE CERTAINLY HOPE SO.

WE HOPE THERE'S MORE ECONOMIC DEVELOPMENT COMING.

MAY TAKE A WHILE. WE DON'T KNOW.

BUT I THINK TIME BANK WOULD BE A GREAT ADDITION TO OUR COMMUNITY.

THEY'RE VERY COMMUNITY ORIENTED, AND JUST APPRECIATE YOUR CONSIDERATION TONIGHT FOR THIS.

>> YOU GOT NO QUESTIONS. ANYBODY ELSE BEFORE WE CLOSE THE PUBLIC HEARING ON THIS ISSUE? LAST CALL.

WE'LL CLOSE THE PUBLIC HEARING.

ANY DISCUSSION ON THE BOARD? THE PLANNING COMMISSION APPROVED THIS UNANIMOUSLY TO REZONE THIS TO A1 TO CONDITION B3, AND WITH THE PROFFERS THAT YOU SEE LISTED.

IS THERE ANY FURTHER DISCUSSION?

>> IT'S CONSISTENT WITH OUR COMPREHENSIVE PLAN, MR. CHAIRMAN, AND THE PLANNING COMMISSION RECOMMENDED APPROVAL WITH VOTE OF SIX TO ZERO.

I'M PREPARED TO CRAFT A MOTION WHENEVER OUR BOARD'S READY TO RECEIVE IT.

>> IS THAT A MOTION YOU MAKE TO GO ALONG WITH THEIR PLANNING COMMISSION DECISION?

>> I CAN PUT IT TOGETHER IF YOU'LL AMENDED TO RECEIVE IT.

IN DUE CONSIDERATION OF THE ADMINISTRATIVE RECORD BEFORE THE BODY, INCLUDING THE PLANNING COMMISSION'S DELIBERATIONS, AND RECOMMENDATION, THE INFORMATION RECEIVED VIA THE PUBLIC HEARING HERE TONIGHT, AND INCLUDING THE STATEMENTS OFFERED BY STAFF, THE APPLICANT, AND MEMBERS OF THE PUBLIC, THE PUBLIC HEALTH AND SAFETY, THE GENERAL WELFARE OF THE COMMUNITY, PUBLIC NECESSITY, CONVENIENCE, AND THE EXERCISE OF GOOD ZONING PRACTICES, AND THE BODY'S LEGISLATIVE PREROGATIVE AND PURSUIT TO THE BODY'S STATUTORY AUTHORITY, I RECOMMEND THAT WE ACCEPT THIS RECOMMENDATION BY THE PLANNING COMMISSION.

>> YOU'VE HEARD THE MOTION. IS THERE A SECOND?

>> SECOND.

>> ANY FURTHER DISCUSSION? ALL IN FAVOR SAY AYE. OPPOSE.

>> AYE.

>> LIKEWISE. IT'S UNANIMOUS. GO BUILD THE BANK.

[01:20:04]

[9. Public Hearing - No Through Truck Traffic - Buckhorn Quarter Road ]

>> THANK YOU, MR. CHAIRMAN.

THIS REQUEST HAS BEEN UP BEFORE THE BOARD ONCE BEFORE, AND AFTER THAT MEETING THAT DID SEEM TO BE SOME REDUCTION IN THE USE OF THAT CORRIDOR FOR HEAVY TRACTOR TRAILER LOADS GOING THROUGH THERE.

BUT GRADUALLY IT INCREASED CONSIDERABLY.

CONSIDERING THE WIDTH OF THAT ROAD ALONG WITH THE HOUSES, DRIVEWAYS, MAILBOXES, NOT A WHOLE LOT OF AREA FOR ANY CHILDREN ALONG THERE GETTING ON AND OFF BUSES.

I WAS APPROACHED BY MORE THAN ONE.

I WILL SAY THAT TO HAVE IT TAKE A LOOK AT IT AGAIN, AND IT SEEMS RECENTLY, AND I KNOW THAT MOST OF THOSE LOADS OF SAND, BUT ALSO LOGGING HAS USED IT OBVIOUSLY.

BUT MOST OF THOSE TRUCKS ARE COMING FROM A MINING OPERATION AND THAT SEEMS TO BE AN INCREASE IN BACK TO BACK UNITS COMING THROUGH THERE, AND IT'S EXTREMELY NARROW.

FOR THAT REASON, I DID ASK TO HAVE IT PUT ON THE AGENDA AGAIN, AND THAT'S WHY WE ARE ENTERTAINING THAT TONIGHT.

>> ANY QUESTIONS FOR SUPERVISOR GILLETTE BEFORE WE OPEN THE PUBLIC HEARING. VERY WELL SET.

WE'RE GOING TO OPEN THE PUBLIC HEARING ON THIS ISSUE.

ANYBODY OUT THERE LIKE TO SPEAK A PRO OR CON CONCERNING THIS ISSUE?

>> ANY WAY TO PUT IT UP ON THE BOARD NOW?

>> YOU'D LIKE TO SPEAK ON THIS ISSUE, SIR?

>> YES.

>> YOU HAVE THE FLOOR?

>> THANK YOU. MR. CHAIRMAN, BRIAN, MEMBERS OF THE BOARD.

MY NAME IS BRUCE PHILLIPS, 17413 CARRIES BRIDGE ROAD, CORTLAND.

THE SANDPIT IS AT MY PROPERTY.

I BECAME AWARE OF THE CONCERN.

I'VE ALREADY WAS AWARE OF THE CONCERNS ABOUT THE TRUCK TRAFFIC, AND SINCE LAST MONTH, WHEN I FOUND OUT ABOUT THAT THERE WAS A PUBLIC HEARING, I HAVE MADE EVERY EFFORT TO TRY TO REROUTE SOME OF THE TRUCKS.

I HAVE A BRIEF STATEMENT HERE I'D LIKE TO READ, BUCKHORN QUARTER ROAD HAS BEEN CONSIDERED FOR TRUCK TRAFFIC BEFORE BY THE CTC CITIZENS TRANSPORTATION COMMITTEE, AND IT WAS NOT RECOMMENDED FOR CLOSURE.

FARMING AND FORESTRY ARE TWO OF THE MOST IMPORTANT ASPECTS OF SOUTHAMPTON COUNTY'S ECONOMY, AND I FULLY UNDERSTAND THE ADDED ISSUE WITH THE SAND TRUCKS.

I HAVE COMMUNICATED WITH BLAIR BROTHERS ABOUT THE ISSUE, AND WE ARE TRYING TO ROUTE ALL TRUCKS INBOUND TO THE SANDPIT ON POKE STATION ROAD.

BECAUSE OF THE INTERSECTION AT POPE STATION IN 58, TRUCK TRAFFIC, TRUCKS TURNING LEFT ON 58, THERE IS A SAFETY CONCERN FOR A SITE DISTANCE FOR EASTBOUND TRAFFIC.

BUCKHORN QUARTER IS BY FAR A SAFER ACCESS TO THE EASTBOUND 58.

WE HAVE MADE AN EFFORT TO ROUTE ALL OF THE INBOUND TRUCKS ON POPE STATION SINCE LAST MONTH, AND WE'VE HAD SEVERAL CONTRACTS THAT HAVE BEEN COMPLETED WHICH WILL REDUCE THE TRUCK TRAFFIC AS WELL.

WE'RE URGING DRIVERS TO USE POPE STATION,

[01:25:06]

BUT TELL THEM I WANT TO KNOW WHAT THE TRUCK LOOKS LIKE.

I CAN'T DO ANYTHING UNLESS I KNOW WHAT COMPANY THEY WORK FOR, COLOR OF THE TRUCK, NUMBER, NAME ON THE DOOR.

SOMETIMES I SIT OUT THERE, I SEE AND ALSO I'VE NOTICED THAT WITH SCHOOL STARTING, THE BUS RUNS AT 7:00 A.M SO I'M DOING EVERYTHING I CAN TO MITIGATE THIS.

>> THERE ARE CERTAIN DRIVERS, JUST LIKE PEOPLE ON ANYBODY THAT DRIVES A HIGHWAY, THAT ARE A PROBLEM, NO MATTER HOW YOU DO IT OR WHEN YOU DO IT.

IF YOU COULD GIVE ME A HEADS-UP ON WHO THEY ARE.

BUT WE HAVE CONTRACTS WITH DIFFERENT COMPANIES.

THOSE COMPANIES HIRE DRIVERS.

IT'S HARD FOR US TO GO STRAIGHT TO THESE PEOPLE.

WILLIAM HART, DID YOU HAVE ANYBODY ELSE THAT SPOKE AND CONCERNED ABOUT CLOSING THE ROAD?

>> OTHER THAN THE PHONE CALLS THAT I HAD RECEIVED OUTSIDE OF THE COMMUNITY THAT.

>> ON BEHALF OF THE LOGGING INDUSTRY.

>> NO.

>> BUT PART OF THAT WAS PART OF THE CONSIDERATION WHEN ASH TALKED ABOUT THE CTC.

I WAS SURPRISED TO SEE HOW MANY TRUCKS WERE USING THE ROAD.

BUT WHAT WE'RE TRYING TO DO IS ROUTE ALL THE INBOUND TRUCKS AND GET AS MANY OF THEM TO GO BACK OUT POPE STATION.

BUT SOME ARE GOING TO GO DOWN BUCKHORN QUARTER BECAUSE THE SIGHT DISTANCE, AND I THINK MR. WHITE WOULD UNDERSTAND AND SPEAK TO THAT AS WELL ABOUT THE SIGHT DISTANCE AT BUCKHORN QUARTER, YOU CAN SEE A MILE EITHER DIRECTION, AND THE CROSSING IS WIDE.

THANK YOU. ANY QUESTION.

>> PHILLIPS?

>> THANK YOU, SIR.

>> GOOD TO SEE YOU ALL AGAIN.

>> I HAVE A QUESTION.

>> SURE.

>> AT THE INTERSECTION OF POPE STATION AND 58, HAVE THERE BEEN ANY ACCIDENTS, ANYTHING THERE FOR THOSE TRUCKS ENTERING THE ROAD?

>> I THINK THE MAJORITY OF THE TRUCKS HAVE BEEN USING BUCKHORN QUARTER.

THEY PUT IN A TURN LANE TO GET OFF OF 58 ONTO POPE STATION.

THEY PUT IN A TURN LANE TO GO INTO POPE STATION ON THE EASTBOUND SIDE AS WELL.

BUT WHEN THEY DID IT, THEY DIDN'T MAKE THE CROSSING WIDE ENOUGH FOR A TRUCK COMING OUT OF POPE STATION ROAD, TURNING EAST, LEFT.

THE TRUCK, IF IT'S A TRAILER, THE TRAILER IS TRACKING OFF OF THE ASPHALT.

THERE'S A BIG GRATE THERE FOR WATER CONTROL.

A COUPLE OF YEARS AGO, I WAS WITH THE HIGHWAY ENGINEER, AND THAT WAS A SIGN, AND YOU CAN SEE THE TRUCKS WERE GETTING ALL THE WAY TO THE RIGHT AS FAR AS THEY COULD, AND IT WAS BENDING THE ROAD SIGN THAT SAID HIGHWAY 58 BECAUSE THEY WERE TRYING TO MAKE THAT SWING.

THEY TOOK THAT SIGN DOWN.

THEY MAY HAVE PUT IT BACK UP. I HAVEN'T CHECKED.

BUT WHEN THEY DID THE IMPROVEMENTS ON THAT CROSSING, IT WAS MORE SO IN MIND OF TRUCKS GOING OR SOMETHING GOING ACROSS 58 INTO THE OTHER SIDE OF THE HIGHWAY.

>> THANK YOU.

>> THANK YOU.

>> PUBLIC AREA IS STILL OPEN.

ANYBODY ELSE? LAST CALL.

WE'LL THEN CLOSE THE PUBLIC HEARING.

[01:30:02]

I'D LIKE TO HEAR YOUR COMMENTS ON THAT?

>> YEAH, LAST TIME WE TALKED ABOUT THIS, I WENT AND LOOKED AT IT.

I WENT OUT THIS TIME AND LOOKED AT IT.

YES, THEY PUT THE TURNING LANES IN TO HELP GET IN FROM EAST BEND AND WEST BEND COMING IN TO MAKE A LEFT TURN INTO POPE STATION.

BUT COMING OUT OF POPE STATION AND MAKING A LEFT TURN ON TO 58 IS JUST ABOUT [INAUDIBLE] THE TRAILER SAFELY.

THEY'RE GOING TO RUN DOWN INTO DITCH.

HAVE YOU NOTICED THAT, WILLIAM?

>> I HAVE HAD THAT COME UP RECENTLY.

>> MY CONCERN IS IF YOU GET LOADED AND ALL OF THEM COMING OUT OF THEY ARE LOADED, YOU GET ONE TO COME IN AND HE RUN DOWN THAT DITCH AND BLOCK THE HIGHWAY, YOU'RE GOING TO HAVE A PROBLEM RIGHT THERE.

I UNDERSTAND WHY THEY'VE TAKEN BUCKHORN QUARTER TO GO ACROSS 58 TO HEAD BACK EAST BECAUSE THAT'S A REALLY EASY INTERCHANGE RIGHT THERE FOR A TRUCK TO MAKE A TRACK TRAILER.

I WOULDN'T RECOMMEND DOING IT RIGHT NOW UNTIL THEY IMPROVED THAT CROSSING AT POPE STATION ROAD.

I KNOW THAT BOTH OF THOSE ROADS ARE NARROW.

POPE STATION IS NARROW AND SO IS BUCKHORN QUARTER.

BUT IN MY EXPERIENCE TRUCKING, I'D A WHOLE LOT RATHER MAKE A LEFT TURN LOADED OFF OF BUCKHORN QUARTER ON TO 58, THAN I WOULD ON POPE STATION.

I WOULDN'T RECOMMEND DOING IT YET UNTIL WE IMPROVED THAT CROSSING.

>> IS THAT A MOTION?

>> YEAH, I MAKE THAT A MOTION.

>> I'LL SECOND.

>> I GOT A QUESTION IF I COULD ASK MR. FOWLER.

I DON'T KNOW IF HE HAD A COMMENT OR NOT, BUT TO ALLEVIATE THE SITUATION USING POPE STATION TURNING EAST AT THAT INTERSECTION, IS THERE ANY THOUGHT FROM VDOT TO HOW TO ADJUST SO THAT THOSE TRUCKS CAN MAKE THAT TURN EASIER? HAS THAT EVEN BEEN CONSIDERED BY VDOT, CONSIDERING THE AMOUNT OF TRAFFIC THROUGH THAT OR SINCE THE LAST REVIEW, IT WAS RECOMMENDED BY VDOT NOT TO CLOSE IT.

HAS THERE BEEN ANY FURTHER THOUGHT SINCE THE INCREASE IN THE NUMBER OF TRUCKS THAT ARE USING IT?

>> THE ONLY THING I WOULD SAY YOU COULD DO I DON'T THINK THE MEDIAN IS WIDE ENOUGH, BUT YOU COULD CREATE AN ACCELERATION LANE AT POPE STATION.

BECAUSE YOU DON'T HAVE WIDE ENOUGH FOR A TRACK TRAILER TO SIT THERE.

IF YOU CREATED AN ACCELERATION LANE ON EASTBOUND, TO GET THE TRUCKS IN ON THE EASTBOUND LANE AND THEN THEY MERGE INTO TRAFFIC WOULD BE THE ONLY WAY TO MITIGATE [OVERLAPPING]

>> THAT WOULD ACTUALLY WIDEN YOUR TURN RADIUS IF YOU DID THAT.

BUT THE PROBLEM IS YOU'VE GOT THAT DRAIN GRATE RIGHT THERE. IT'S A BIG ONE, TOO.

THAT'S GOING TO HAVE TO BE MOVED TO ACCOMMODATE WHAT YOU'RE TALKING ABOUT.

UNTIL THEY DO SOMETHING LIKE THAT, I THINK YOU'RE GOING TO MAKE IT MORE DANGEROUS RIGHT THERE IF YOU CLOSE BUCKHORN QUARTER.

>> I CAN SEE THAT, AND I APPRECIATE MR. PHILLIPS WORKING TO TRY TO ALLEVIATE THE EMPTY TRAILERS, ONE'S GOING IN EMPTY USING POPE STATION AND 58.

THANK YOU FOR THAT, BRUCE.

>> THEY CAN DO THAT.

>> THAT WOULD BE, I GUESS, THE QUICKEST REMEDY WE WOULD HAVE.

>> I'M WORKING ON ITS [INAUDIBLE].

>> I APPRECIATE YOU DOING THAT.

I HAVE TALKED TO SEVERAL MORE SINCE I REQUESTED TO PUT THIS ON TRUCKERS THAT WOULD USE THAT.

IT LINES UP WITH WHAT MR. PHILLIPS IS SAYING OR WHAT MR. WHITE IS SAYING.

IT'S A BAD SITUATION WITHOUT A SOLUTION TO FIX IT WITH

[01:35:08]

I CAN CERTAINLY SEE THAT.

>> SEEMS TO ME WHAT WE NEED TO DO IS THAT DO A STUDY AND THEY KNOW WHAT OUR RESERVATIONS ARE AND OUR PROBLEMS HERE AND HAVE THEM GET BACK WITH A SOLUTION TO THIS.

>> IS THERE ANY TYPE OF SIGNAGE OR ANYTHING ON BUCKHORN QUARTER ROAD AT THIS POINT, WARNING THAT YOU NEED TO LOOK OUT FOR CHILDREN FOR THE NUMBER OF HOUSES ON THAT ROAD THAT IS CONCERNED.

>> I DON'T THINK THERE'S ANY SIGNAGE AT THE PRESENT.

>> I DON'T THINK ANYTHING'S POSTED.

>> NO, IT'S NOT.

>> [INAUDIBLE].

>> THAT'LL BE A GOOD IDEA UNTIL SOMETHING [OVERLAPPING] BACK TO CROSSING.

>> HOW DIFFICULT IS THAT FROM VDOT'S POSITION?

>> [INAUDIBLE] BASED ON THE NUMBER OF HOUSES UP THERE.

>> NOW WE GOT TO GO THROUGH A STUDY.

>> THAT STUDY WOULDN'T TAKE LONG IF IT MEETS THE RESIDENTIAL NEIGHBORHOOD.

>> MY QUESTION WOULD BE, IS THERE ANY EMERGENCY ROUTE THAT WE CAN TAKE TO GET THOSE SIGNS UP LIKE SOON AS THEY MAKE THEM? NO. WE'RE LIKE THE FOLKS IN CALIFORNIA TRYING TO GET THOSE LOTS BUILT UP TO BUILD THE HOUSES.

>> SOUNDS LIKE MAYBE WE NEED TO BRING THIS BACK WITH SOME RESOLUTION.

>> I THINK YOU WOULD HAVE TO GO THROUGH YOUR NORMAL PASS A RESOLUTION REQUESTING THAT THE DO A TRAFFIC AND SAFETY STUDY TYPE.

>> DROP THE SPEED.

>> IF YOU ALL IN AGREEMENT, I CAN PUT THAT ON YOUR AGENDA NEXT MONTH.

>> YEAH. THAT WILL WORK.

>> WHAT DO YOU WANT TO DO WITH THIS TONIGHT?

>> YOU GOT A MOTION.

>> WE GOT A MOTION AND THE SECONDS.

>> DID YOU MAKE THE MOTION?

>> I SECOND IT.

>> I SECOND. ANY FURTHER DISCUSSION? ALL IN FAVOR OF THE MOTION, SAY AYE.

>> AYE.

>> I GUESS THE NEXT MEETING, YOU BRING THAT RESOLUTION BACK TO ASK THEM TO DO SOME STUDY ON THAT?

>> CORRECT.

>> NUMBER 10. TAXATION EXEMPTION REQUEST BY THE VIRGINIA NOTTOWAY,

[10. Taxation Exemption - Request by the Virginia Nottoway Indian Circle & Square Foundation ]

>> YES, HONORABLE BOARD MEMBERS.

WE'VE HAD SEVERAL OF THESE COMING YOUR WAY HERE RECENTLY, BUT THIS ONE'S FROM SHEILA ELLIOTT.

SHE'S WITH THE VIRGINIA NOTTOWAY CIRCLE, NOTTOWAY INDIAN CIRCLE AND SQUARE FOUNDATION.

THEY'RE REQUEST AN EXEMPTION FROM PROPERTY TAXES IS ALLOWED BY STATE CODE 58.1-3651, LOCAL GOVERNING BODIES BY ORDINANCE MAY EXEMPT NONPROFIT ORGANIZATIONS UTILIZING A PROPERTY FOR RELIGIOUS OR OTHER PURPOSES OUTLINED IN THE STATE CODE FROM REAL AND PERSONAL PROPERTY TAXES.

A PUBLIC HEARING IS REQUIRED PRIOR TO DOING SO.

THE LOCAL GOVERNMENT SHALL COLLECT THE COST OF THE PUBLIC HEARING ADVERTISEMENT FROM THE NONPROFIT REQUESTING SUCH AN EXEMPTION.

BEFORE ADOPTING THE ORDINANCE, GRANTING THE EXEMPTION STATUS, THE GOVERNING BODY SHALL CONSIDER EIGHT QUESTIONS OUTLINED IN THE STATE CODE, AND READING HER LETTER, IT APPEARS THAT ORGANIZATION DOES MEET THE CRITERIA TO BE GRANTED AN EXEMPTION.

PER AMY CARR, COMMISSIONER OF THE REVENUE, THE ASSESSED VALUE OF THE PROPERTY IS $109,200, AND THE TAXES ASSESSED AGAINST THE PROPERTY EQUATE TO $775.32.

YOU DO HAVE THE STATE CODE THERE.

I DO RECOMMEND THAT YOU AUTHORIZE CONDUCTING A PUBLIC HEARING ON THAT MATTER AT YOUR OCTOBER 28TH MEETING.

>> ANYBODY HAVE A MOTION TO THAT WE BRING THIS BACK FOR A PUBLIC HEARING ON OCTOBER 28TH?

>> SECOND.

>> ALL IN FAVOR, SAY AYE.

>> AYE.

>> SEE THAT ON OCTOBER 28TH.

>> NUMBER 11, THE OPIOID SETTLEMENT RESOLUTION.

[11. Opioid Settlement Resolution - Request to Adopt ]

[01:40:06]

>> YES, HONORABLE BOARD MEMBERS, YOU'VE ADOPTED THIS IN THE PAST FOR SIMILAR SETTLEMENTS, BUT YOU DO HAVE A RESOLUTION THAT'S REQUIRED THAT YOU ADOPT IF YOU DO WANT TO PARTICIPATE.

IN THIS SETTLEMENT AGAINST MULTIPLE OPIOID MANUFACTURERS DIRECTING THE COUNTY ATTORNEY AND/OR THE COUNTIES OUTSIDE LEGAL COUNSEL TO EXECUTE THE DOCUMENTS NECESSARY TO EFFECTUATE THE COUNTY'S PARTICIPATION IN THESE SETTLEMENTS.

IN THE PAST, AS YOU ALL ARE AWARE, THE COUNTY HAS USED THESE SETTLEMENT FUNDS FOR THE DRUG TREATMENT COURT PROGRAM.

YOU DO HAVE AN EMAIL THERE FROM THOMAS BASHUR, LEGAL COUNSEL SETTLEMENT OVERVIEW, AND THE REQUIRED RESOLUTION THAT YOU ARE REQUIRED TO ADOPT IF YOU DO SO CHOOSE TO PARTICIPATE.

>> IN ADOPTING THE RESOLUTION, ARE WE NECESSARILY ALLOCATING WHAT THE FUNDS ARE SPENT FOR IN THE FUTURE?

>> YOU'RE NOT. THIS IS JUST THE AUTHORIZATION TO PARTICIPATE IN THE SETTLEMENT.

>> THAT'S THE WAY I UNDERSTOOD IT. THANK YOU.

>> A MOTION TO DO?

>> YES, SIR.

>> IS THERE A SECOND?

>> SECOND.

>> ANY DISCUSSION? ALL IN FAVOR SAY AYE.

>>AYE.

>> I WANT TO TELL YOU FROM A STANDPOINT, IT'S A DROP IN A BUCKET.

MOVE ON NUMBER 12. COURTHOUSE PROJECT.

[12. Courthouse Project - Request to Move Forward on Additional Items ]

>> GREAT.

>> MR. THOR, WOULD YOU GO THERE?

>> YES. I'M SORRY, I JUST GOT SHEA WILLIS ON SPEAKER PHONE WITH GLAVÉ & HOLMES.

SHE'S HERE TO ANSWER ANY QUESTIONS YOU MAY HAVE ON THIS, BUT THIS IS PRETTY STRAIGHTFORWARD.

THIS IS A REQUEST TO MOVE FORWARD ON SEVERAL ITEMS YOU'VE GOT NOTED THERE.

THERE ARE SEVERAL ITEMS THAT THE CLERK OF COURT, RICK FRANCIS, THE CHIEF JUDGE, WAYNE FARMER, THE SHERIFF'S OFFICE AND THE COMMONWEALTH ATTORNEY DO REQUEST TO BE COMPLETED AS PART OF THE COURTHOUSE RENOVATION PROJECT.

WE'VE PUT INFORMATION TOGETHER THAT OUTLINES THOSE ITEMS WITH BUDGET ESTIMATES.

THE CIRCUIT COURT RECORDS ROOM, HVAC PROJECT THAT ALL ALL ARE AWARE OF.

THEY ESTIMATED ON THE HIGH END AT $125,000.

INMATE HOLDING CELL BUILD-OUT.

THAT'S ESTIMATED AT $120,000.

THIS WAS NOT PART OF THE ORIGINAL PLANS.

IT WAS MY UNDERSTANDING WAS CUT OUT FOR A VALUE ENGINEERING PURPOSES.

IN EFFECT, I THINK WE GAVE YOU ALL COPIES OF JUDGE FARMER'S LETTER REQUESTING THAT THEY BE BUILT OUT AS PART OF THIS.

A MUCH SMALLER ITEM ON THIS IS A REVERSE DOOR SWING AT THE COMMONWEALTH ATTORNEY'S OFFICE AT $2,400.

GLAVÉ & HOLMES DID PUT TOGETHER CONTINGENCY ESTIMATE OF $49,480, WHICH IS 20% OF THE ESTIMATED CONSTRUCTION COST.

ENGINEERING AND ARCHITECTURAL SERVICES WITH GLAVÉ & HOLMES AT $78,400 FOR A TOTAL ESTIMATED COST OF $375,280.

>> MOST OF THE COURTHOUSE PROJECT BOND FINANCING HAS BEEN EXHAUSTED.

AS SUCH, IF YOU WANT TO MOVE FORWARD ON THIS, WE WILL NEED TO UTILIZE OUR FUND BALANCE, WHICH WE'VE BUILT UP PRETTY WELL THE PAST YEAR OR SO, WHICH ARE RESERVE MONIES TO COMPLETE THESE PROJECTS.

SHOULD YOU WISH TO MOVE FORWARD? IT IS ALSO MY UNDERSTANDING THE CLERK OF COURT IS SEEKING GRANT FUNDS TO OFFSET A PORTION OF THE RECORDS ROOM COSTS.

YOU DO HAVE A LETTER THERE FROM RICK FRANCIS THAT HE INDICATES THAT, AND ALSO HIS SUPPORT FOR MOVING FORWARD WITH THAT.

IF YOU ARE WILLING TO MOVE FORWARD, WE DO HAVE AN APPROPRIATION RESOLUTION ATTACHED TO YOUR AGENDA ITEM THAT TAKES THOSE FUNDS FROM FUND BALANCE TO AND APPROPRIATES THOSE INTO THE CURRENT YEAR BUDGET TO MOVE FORWARD ON THAT.

SHEA WITH GLAVÉ & HOLMES IN ATTENDANCE ON MY PHONE TO ANSWER ANY QUESTIONS YOU MAY HAVE ON THE ARCHITECTURAL ENGINEERING PART.

BUT THIS IS A REQUEST TO MOVE FORWARD ON THIS.

>> THE RECORD ROOM WAS A MISTAKE, IS THAT CORRECT? IN THE CONSTRUCTION.

>> THE RECORDS ROOM IS NOT A MISTAKE.

THAT WAS CONSTRUCTED PER THE CONSTRUCTION DOCUMENTS.

AND I'LL LET SHEA CHIME IN ON THAT IF SHE WISHES.

>> SURE. I CAN ADD A LITTLE BIT OF INFORMATION TO THAT.

THE HVAC IN THE RECORDS ROOM WAS DESIGNED TO BE APPROPRIATE TO COURTHOUSE RECORDS ROOM STORAGE.

I WAS NOT INVOLVED IN THAT PROCESS.

THIS WAS BEFORE I EVEN CAME ON THE PROJECT, SO I DON'T HAVE A WHOLE LOT OF DETAILS TO GIVE YOU.

WHAT I CAN TELL YOU IS THAT IT WAS DESIGNED APPROPRIATELY

[01:45:04]

AND EVIDENTLY, WE FOUND OUT LATER IN THE PROCESS THAT IT DID NOT MEET THE DESIRES OF MR. FRANCIS, AND SO THAT'S WHERE THIS CAME FROM.

>> IS IT MR. FRANCIS OR IS IT THE STATE THAT'S REQUIRING IT?

>> WASN'T THIS A SITUATION WHERE HUMIDIFIERS WERE PUTTING INSTEAD OF DEHUMIDIFIERS?

>> AND SOMEWHERE IN.

>> IF THAT'S THE CASE, YEAH, I'D LIKE TO FIND OUT WHO SIGNED OFF ON THAT.

>> IS THAT A QUESTION FOR ME?

>> YEAH.

>> ANYBODY.

>> ANYBODY.

>> GO AHEAD, SHEA.

>> I DIDN'T HEAR VERY CLEARLY.

I THINK WHAT WAS ASKED WAS WHO APPROVED THE DESIGN AS IT WAS CONSTRUCTED, IS THAT RIGHT?

>> THAT'S CORRECT.

>> THERE WERE A NUMBER OF MEETINGS THAT WERE HELD WITH ALL PARTIES.

I CAN'T TELL YOU EXACTLY WHO ATTENDED ON WHAT DAY, BUT BETWEEN THE ARCHITECT AND THE ENGINEERING GROUP AND THE END USERS AND THE SHERIFF'S OFFICE AND THE JUDGES, THERE WERE A LARGE NUMBER OF MEETINGS THAT WERE HELD WHERE THE DESIGN WAS REVIEWED AT EACH STAGE AND WAS SIGNED OFF ON BY THE PEOPLE THAT WERE THAT WERE REPRESENTING THE COUNTY.

THE SHORT ANSWER TO THAT QUESTION IS THAT EVERYONE SIGNED OFF ON IT.

NOW, I THINK IT WOULD BE VERY FAIR TO SAY THAT THERE'S A POSSIBILITY THAT THERE WERE FOLKS REPRESENTING THE COUNTY WHO MAY NOT HAVE COMPLETELY UNDERSTOOD WHAT THEY WERE LOOKING AT.

AND PERHAPS THAT'S WHERE PART OF THE PROBLEM CAME IN.

BUT THAT'S JUST SPECULATION ON MY PART.

I WAS NOT PART OF THE DESIGN PROCESS.

I WISH I COULD OFFER MORE.

>> SO, IF WHAT WE HAVE NOW IS DESIGNED AND INSTALLED APPROPRIATELY FOR COURT HOUSE RECORD STORAGE, IS IT ADEQUATE OR NOT? WE'RE GETTING CONFLICTING INFORMATION, AND I'M NOT WILLING TO SPEND 125,000 ADDITIONAL TAXPAYER DOLLARS ON SOMETHING WE NEED OR DON'T NEED WITHOUT HAVING THAT QUESTION ANSWERED. I THINK THAT'S FAIR.

>> SURE. THERE ARE STANDARDS AND STANDARDS OF CARE THAT ARE IN PLACE FOR WHAT YOU WOULD CONSIDER NORMAL STANDARDIZED RECORDS ROOM STORAGE FOR COURTHOUSES.

AND THAT'S WHAT THIS WAS DESIGNED TO MEET.

AND IT DOES MEET.

I THINK MAYBE WHERE PART OF THE PROBLEM CAME IN IS THAT RICK FRANCIS HAD A VERY SPECIFIC LEVEL OF HUMIDITY AND TEMPERATURE CONTROL IN MIND BECAUSE OF THE AGE OF SOME OF THE RECORDS EXCEEDED WHAT WOULD NORMALLY BE EXPECTED TO BE STORED IN A COURTHOUSE RECORDS ROOM.

AND I THINK WHAT HAPPENED WAS THAT HIS EXPECTATIONS JUST WERE NOT EITHER CONVEYED TO IN SUCH A WAY THAT IT WAS UNDERSTOOD BY THE DESIGN TEAM, OR THERE WAS SOME BREAKDOWN IN COMMUNICATION.

BECAUSE WHAT THEY ENDED UP WITH IS SOMETHING THAT IS ABSOLUTELY STANDARD FOR STANDARDIZED COURT ROOM RECORD STORAGE.

BUT IT DOES NOT MEET THE DESIRES OF RICK FRANCIS FOR THE PARTICULAR DOCUMENTS THAT HE'S RESPONSIBLE FOR.

>> WHAT IS THE HUMIDITY AND TEMPERATURE THAT'S SUPPOSED TO HOLD IT AT? THERE'S A LEVEL OF HUMIDITY AND TEMPERATURE THAT WE STATE AND FEDERAL STANDARDS, I GUESS.

>> YEAH. AND THIS DOESN'T NEED IT.

>> RIGHT. SO I'M NOT SURE IF THAT WAS DIRECTED FOR ME OR NOT, BUT IF I RECALL CORRECTLY, WHAT WAS DESIGNED? I THINK IT WAS DESIGNED TO KEEP A RELATIVE HUMIDITY OF AROUND 40%.

I WOULD HAVE TO GO BACK TO TRACK AND MAKE SURE THAT THAT WAS CORRECT BECAUSE THERE HAS BEEN A LOT OF TIME PASSED, AND THERE'S BEEN A LOT OF DISCUSSIONS, AND I COULD BE TELLING YOU WRONG.

BUT I CAN CERTAINLY CHECK ON THAT AND HAVE IT VERIFIED.

>> WE TALKED A LOT ABOUT THIS BEING MR. FRANCIS'S REQUEST.

BUT WHETHER IT'S HIS REQUEST OR NOT, I SHARE THAT BECAUSE SOUTHAMPTON RECORDS ARE OLD AND THEY NEED TO BE PRESERVED.

>> [INAUDIBLE] IS IN THE COUNTRY.

>> MR. FRANCIS HAS ALWAYS EXPRESSED HIS IDEA TO ENSURE THAT THESE RECORDS ARE KEPT SAFE AND I SHARE THAT.

[01:50:12]

>> THANK YOU SO MUCH FOR THOSE POINTS OF CLARITY.

I DO HAVE AN ADDITIONAL QUESTION, IF I MAY.

IT PROBABLY REALLY IS INCONSEQUENTIAL AT THIS POINT IN THE GAME, BUT AT WHAT JUNCTURE DID WE DECIDE TO NOT PUT DOORS ON THE HOLDING CELLS?

>> SO IT'S MY UNDERSTANDING AND SHEA CAN TALK TO THAT.

BUT THE WAY THE FINAL DESIGN WAS PUT TOGETHER, IT'S MY UNDERSTANDING, WAS VALUE ENGINEERED OUT OF THE PROJECT AS PART OF THE FINAL APPROVED DOCUMENTS TO MOVE FORWARD WITH CONSTRUCTION, TO BASICALLY SAVE MONEY.

THAT'S MY UNDERSTANDING. SO THAT'S WHY THE JUDGES AND THE SHERIFF'S OFFICE ARE ASKING THAT WE GO AHEAD AND COMPLETE IT, BECAUSE YOU'RE GOING TO HAVE TO COMPLETE IT AT SOME POINT OR ANOTHER.

>> WELL, I'M SURE, MR. FRANCIS HAD THE COUNTY'S BEST INTEREST AT HEART, BUT I AGREE WITH CHRISTA, I'D LIKE TO HAVE MR. FRANCIS COME AND GIVE US THE PARTICULARS OF THIS.

>> AS SHEA SAID THIS I BELIEVE THAT THERE'S MEET THE CURRENT HVAC SITUATION IN THAT AREA MEETS ALL FEDERAL, STATE REQUIREMENTS IS BASICALLY NOT MEETING HIS REQUIREMENTS.

AND SO THAT'S WHY HE'S ASKING TO MOVE FORWARD ON THIS.

SO YOU COULD TAKE ALL, SOME OR NONE OF THESE OPTIONS TO MOVE FORWARD ON THIS.

>> CAN WE TABLE IT AND SEE IF HE GETS A GRANT?

>> HE PROBABLY WILL GET A GRANT OR PROBABLY WON'T.

IF HE DOES GET A GRANT, IT'S NOT GOING TO PROBABLY BE ANYWHERE CLOSE TO $125,000. SO I CAN TELL YOU THAT.

>> YEAH, HE IS WORKING TOWARDS GETTING A GRANT, BUT IT WILL NOT FULLY COVER WHAT HE NEEDS.

BUT I DO THINK IT'S IMPORTANT TO NOTE THAT THE SOUTHAMPTON COUNTY RECORDS AND BOOKS, THE OLDEST ONES IN THE COUNTRY.

SO THOSE BOOKS HAVE TO BE KEPT AT A CERTAIN TEMPERATURE.

AND SOMETIMES PEOPLE SAY, WELL, YOU CAN SEND THEM TO THE STATE OF THE LIBRARY OF VIRGINIA, AND THEY CAN HOLD THEM.

BUT IF THEY HOLD THEM, THEY ARE OUT OF OUR HANDS.

YOUR PEOPLE IN THIS COUNTY CANNOT GO AND LOOK AT THOSE ITEMS AS THEY WILL DO NOW.

SO MR. FRANCIS IS TRYING TO HAVE THE LEVELS AT AN APPROPRIATE LEVEL TO KEEP THOSE OLDER RECORDS IN SOUTHAMPTON COUNTY'S COURTHOUSE WITHOUT THEM BECOMING DAMAGED FROM EITHER HUMIDITY OR WHATEVER?

>> WE HAD OVER 60 PEOPLE IN THAT COURTHOUSE SUNDAY AFTERNOON TOURING.

>> IT WAS MR. FRANCIS'S INTENT ALL ALONG FOR THE COURTHOUSE TO BE BUILT OUT AT HIS SPECIFICATIONS, BUT AT SOME POINT, APPARENTLY, BEFORE THE FINAL DESIGNS WERE DONE, SOMEHOW OR ANOTHER, WITHIN CONVERSATIONS, THAT WAS PHASED OUT SOMEHOW.

>> IS IT AN EMERGENCY THAT WE DO IT THIS TIME OR CAN WE TABLE IT TILL NEXT TIME?

>> YOU COULD TABLE IT NEXT TIME.

AS YOU ALL KNOW, WE'VE BEEN DEALING WITH THIS ISSUE FOR A YEAR PLUS NOW.

SO I THINK EVERYBODY JUST WANTS SOME CLARIFICATION ON WHAT Y'ALL WANT TO DO.

>> THERE'S A LOT OF QUESTIONS THAT COME UP AND I DON'T KNOW IF WE COULD MAKE UP THAT GOOD A JUDGMENT TONIGHT.

I'M EDUCATED, GETTING ALL THE PARTICULARS, 20,000 BUCKS.

AND LIKE I SAID, I'M SURE, MR. FRANCIS HAS ALWAYS HAD THE SOUTHAMPTON COUNTY AND INVESTMENT OF PARTS.

>> THIS IS AN ISSUE THAT CAME UP A YEAR AGO AND IT'S THE SAME ISSUE.

THERE'S A DIFFERENCE BETWEEN WHAT STANDARD FOR THIS RECORDS ROOM AND WHAT STANDARD FOR THE REST OF THE STATE.

THE JUDGE CERTAINLY HAS WRITTEN A LOT OF HERE,

[01:55:03]

AND I RECOMMEND THAT WE MOVE FORWARD ON IT.

BUT THE QUESTION I HAVE, THE TOTAL THAT I SEE IN MY PACKET HAS THAT CONSIDERED THE EVENING CONSTRUCTION THAT THE PROJECT REQUIRES THAT- [OVERLAPPING]

>> THAT INCLUDES OUT OF THE REGULAR SCHEDULING OFF HOURS LABOR.

>> SO THAT IS INCLUSIVE?

>> THAT'S AN ESTIMATE, UNTIL YOU GET BUSY.

BUT YES, IT DOES INCLUDE OFF HOURS LABOR.

>> HAVING SAT IN A YEAR AGO, ACTUALLY A LITTLE OVER A YEAR AGO, ON THIS SAME ISSUE THAT I THOUGHT WHEN WE LEFT THAT MEETING WAS RESOLVED TO TRANSPIRE, BUT I SEE IT HASN'T.

AND I DON'T THINK WE HAVE AN OPTION FROM ANY RECOURSE, REALLY, FROM THE CHIEF JUDGE OTHER THAN TO FIX THE PROBLEM.

>> AND JUST LET ME KNOW ON THE HVAC AND SHEA CAN CHIME IN IF SHE WANTS TO.

GLAVÉ & HOLMES HAVE BEEN WORKING WITH THEIR SUBCONTRACTORS, IT'S MORE COMPLICATED THAN THE WAY IT SOUNDS UP HERE, BUT TO COME UP WITH A PROPER DESIGN FOR THIS RECORD ROOM, BECAUSE YOU'RE DEALING WITH SOMEBODY'S PREFERENCE ON WHAT THE HUMIDITY SHOULD BE VERSUS WHAT CODE REQUIRES, AND NOW IT WAS INITIALLY DESIGNED.

SO THEY'VE BEEN LOOKING AT DIFFERENT OPTIONS, THE ENGINEERS AND CONSULTANTS.

AND I BELIEVE, IF I'M CORRECT, THIS IS THE LESSER COST OPTION THAN WHAT HAS BEEN ORIGINALLY DISCUSSED, ISN'T THAT CORRECT, SHEA?

>> YEAH. THAT IS CORRECT.

BASICALLY, WHAT THEY'VE DONE IS THEY HAVE BEEN VERY SENSITIVE TO WHAT RICHARD FRANCIS FEELS LIKE IS NEEDED VERSUS COST.

AND ON THE BIG END OF THE SPECTRUM, IF COST WAS NOT AN ISSUE, WHAT WE WOULD BE DOING WOULD BE PUTTING AN ENTIRE SYSTEM IN THAT INCLUDED A CHILLER.

BUT YOU'RE TALKING A HALF A MILLION DOLLARS PLUS FOR A SYSTEM LIKE THAT.

SO WHAT YOU HAVE IN YOUR PACKET OF INFORMATION IS A MUCH MORE ECONOMICAL SYSTEM THAT CAN BE TWEAKED TO ARRIVE AT THE CONDITIONS OR VERY, VERY CLOSE TO IT THAT RICK FRANCIS IS ASKING FOR.

>> ASH, DID YOU HAVE A COMMENT?

>> I HAVE A COMMENT. IF YOU DON'T MIND, YES, SIR.

THANK YOU. I'VE BEEN RETIRED FOR 10 YEARS NOW.

BUT FOR 23 YEARS AS AN APPRAISER, I HAD OCCASION TO READ OLD WILLS AND OLD DEEDS AND LOOK AT OLD SURVEYS, SOME OF THEM MORE THAN 100 YEARS OLD IN SOUTHAMPTON COUNTY COURTHOUSE, AND SOME OF THEM WERE VERY FRAGILE.

NOW, MY SECOND COMMENT IS, MY WIFE'S SISTER JUST DIED AND IN THE LAST MONTH OR SO, I'VE HAD OCCASION TO LOOK AT MAYBE 100 FAMILY BOOKS THAT SHE KEPT.

AND TODAY, I FOUND ONE PRINTED IN 1868.

I'M GOING TO OFFER TO MR. SIMMONS, AND I WAS AFRAID TO TURN THE PAGES BECAUSE I WAS AFRAID THEY'D FALL APART.

AND SO THESE RECORDS DO NEED TO BE SAVED.

ARE THEY GOING TO GET FLAKY AND CRISPY AND NOT BE USABLE TO THE NEXT TWO OR THREE GENERATIONS? THAT'S MY COMMENT. THANK YOU.

>> COLLEEN FLICK FROM SADLER ROAD.

I WAS JUST LOOKING SOMETHING UP ON THE SMITHSONIAN.

AND IF IT'S SOMETHING THAT WE DON'T HAVE TO GET INTO ALL THE TIME, THEN IS THERE A WAY THAT THESE RECORDS CAN THEN BE SENT TO THE SMITHSONIAN? IF THEY'RE THAT OLD AND THE OLDEST IN THE COUNTRY, WHY ARE WE HAVE THEM IN OUR COURTHOUSE? IT WAS JUST A QUESTION.

>> SOME PEOPLE NEED TO READ?

>> YEAH. [OVERLAPPING] SO MY THOUGHT IS, CAN YOU MAKE COPIES OF THEM?

>> THEY'RE ON MICROFILM.

>> THEY'RE ON MICROFILM ALREADY?

>> A LOT OF THEM, YEAH.

>> SO THEN MAYBE THE ORIGINALS CAN BE SENT TO THE SMITHSONIAN.

JUST A THOUGHT. I'M THROWING IT OUT THERE. THANK YOU.

>> RICK FRANCIS WOULD HAVE TO GO THERE WITH THEM.

>> I MEAN, HE WAS THERE [OVERLAPPING] [LAUGHTER].

>> SOME OF THIS COULD BE SENT TO THE LIBRARY OF VIRGINIA.

>> HE WOULDN'T LET THAT HAPPEN.

[02:00:03]

>> EVERYBODY'S ALL RIGHT TO A CERTAIN DEGREE.

WHAT DO YOU WANT TO KEEP HERE AND PRESERVE VERSUS SEND TO THE LIBRARY OF VIRGINIA?

>> ALL RIGHT, DISCUSS THAT. WHAT IF I COULD ASK SHERIFF WALSH WHAT THE INMATE HOLDING CELL BUILDOUT IS?

>> WHAT WAS THE QUESTION? I'M SORRY?

>> THE CHAIRMAN HAD ASKED THE SHERIFF TO COME UP AND EXPLAIN THE INMATE HOLDING SALE BUILDOUT.

>> I APOLOGIZE. I THOUGHT IT WAS DIRECTED AT ME.

>> GOOD EVENING, BOARD. THE HOLDER SALE BUILD-OUT RIGHT NOW IS WHEN WE HAVE IN COURT, SOMETIMES THE JUDGES HAVE TO WAIT A CONSIDERABLE TIME BECAUSE WE DON'T HAVE THE HOLDING UPSTAIRS, WHERE WE CAN HOLD INMATES WHEN YOU TALK TO MALE AND FEMALE, WHICH YOU HAVE TO KEEP THEM SEPARATED AND WE DON'T HAVE THAT UPSTAIRS NOW.

NOW WE HAVE TO HOLD SOME DOWNSTAIRS AND SOME UPSTAIRS.

WHEN YOU GO GET THEM OF COURSE, THE JUDGE WANTS YOU TO HAVE THEM READY FOR THEM AND WHICH YOU CAN'T HAVE THEM READY BECAUSE OF THE WAY THE THINGS ARE NOW.

I THINK WHEN HE WAS BUILDING THEM, WE WANT TO SAVE MONEY.

WE DID THE BEST WE COULD BUT IN DOING THAT, IT HAS PUT US IN A PICKLE, WHEREAS NOW, WE NEED INMATES UPSTAIRS AND WE CAN'T HAVE THEM UPSTAIRS BECAUSE WE DON'T HAVE ANYWHERE TO HOLD THEM UPSTAIRS.

THEN YOU'RE GETTING YOUR JUDGES UPSET.

THIS IS WHERE WE ARE TODAY.

[BACKGROUND] IT'S NOT THAT WE WANTED TO SAVE MONEY AS FAR AS NOT BUILDING THEM CAUSE WE NEEDED THEM.

>> YEAH.

>>BUT I MEAN, WE DID THE BEST WE COULD AND TRIED TO SAVE MONEY, AND NOW THE SAVING MONEY HAS NOW COST US, SO NOW WE REALLY NEED THEM.

[INAUDIBLE] [LAUGHTER].

>> ANY MORE QUESTIONS FOR SHERIFF WATCH?

>> THANK YOU, SIR. APPRECIATE IT.

>> A COUPLE OF YEARS INTO A $24 MILLION COURTHOUSE BUILDING.

WE'VE GOT TO SPEND ABOUT $400,000 ON, MR. CHAIRMAN.

IT IS REALLY DIFFICULT TO DIGEST IS JUST WHERE I'M AT.

I UNDERSTAND THE NECESSITY TO MOVE FORWARD WITH THESE PROJECTS AS DESCRIBED.

SUPPOSE THAT I'M PREPARED TO DO SO AS WHAT MOORE HART HAS SUGGESTED BUT GRUDGINGLY.

>> YOU MAKE THAT MOTION?

>> NO.

>> HE'S ALL RIGHT. HAVE YOU MADE A MOTION YET?

>> NO, I HAVEN'T YET. IT WAS DISCUSSED.

>> I DID MAKE A MOTION TO MOVE FORWARD.

PRIMARILY BECAUSE IF WE DON'T, WE'RE GOING TO BE BACK HERE NEXT MONTH AND SIX MONTHS AFTER THAT AND NEXT YEAR, THE JUDGE IS NOT GOING TO ACCEPT IF I READ THAT JUDGE RIGHT THE LAST A YEAR AGO WHEN I MET, I'M SURPRISED THAT IT'S ON THE TABLE TONIGHT, TO BE HONEST WITH YOU.

>> DO YOU HAVE A MOTION TO MOVE FORWARD TO THE SECOND?

>> I GOT ONE OTHER THING TO ADD BEFORE THIS MOTION.

>> IS THIS SECOND? YOU CAN ADD IT OUT. [LAUGHTER]

>> WE'VE BEEN OVER SOME THINGS THAT WE WERE MOVING FORWARD WITH IN OUR BUDGET.

IF THIS IS A PROBLEM, WE CAN CERTAINLY MAKE SOME BUDGET ADJUSTMENTS TO HELP OFFSET THIS COST WHICH IS.

>> FURTHER DISCUSSION BEFORE WE VOTE.

>> I JUST SEE THIS AS INEVITABLE THAT ONE DAY WE'RE GOING TO HAVE TO DEAL WITH IT, AND THE SOONER WE DEAL WITH IT, THE CHEAPER IT'S GOING TO BE.

>> WE HAVE THE MOTION, AND WE HAVE A SECOND.

ALL THOSE IN FAVOR OF THE MOTION. SAY AYE.

>>AYE.

>> OPPOSE NO. IS THERE ANY OPPOSITION? OKAY. MOVE ON.

CAN'T SAY WE DID DISCUSS THAT.

[BACKGROUND] NUMBER 13, THE LEAVE SHARE POLICY.

[13. Leave Share Policy - Request to Approve Amendments ]

>> YES. THE LEAVE SHARE POLICY.

THE PURPOSE OF THIS POLICY IS TO PERMIT AN EMPLOYEE TO DONATE ANNUAL AND OR SICK LEAVE TO ANOTHER EMPLOYEE WHO MAY NEED ADDITIONAL LEAVE AS A RESULT OF AN ILLNESS OR INJURY.

[02:05:01]

THE PRIMARY AMENDMENT TO THIS POLICY ENTAILS THE DONATION OF SICK LEAVE.

FOR THE RECOMMENDED AMENDMENTS, EMPLOYEES WILL NOW BE ABLE TO DONATE SICK LEAVE TO ANOTHER EMPLOYEE.

AS IT CURRENTLY STANDS, EMPLOYEES MAY ONLY DONATE ANNUAL LEAVE.

ALLOWING DONATION OF SICK LEAVE PROVIDES EMPLOYEES WITH GREATER FLEXIBILITY AND HOW THEY CHOOSE TO UTILIZE THEIR TIME, PARTICULARLY AS IT RELATES TO HELPING FELLOW EMPLOYEES IN A TIME OF NEED.

IN RESEARCHING OTHER SIMILAR POLICIES OF OTHER LOCALITIES.

MANY OF THE OTHER LOCALITIES DO ALLOW DONATION OF SICK LEAVE FOR THESE PURPOSES, AND YOU DO HAVE AN AMENDED SICK LEAVE SHARE POLICY THAT BASICALLY ALLOWS UTILIZATION OF SICK LEAVE FOR SICK.

WE DO RECOMMEND YOU APPROVE THOSE AMENDMENTS.

>> MOVE TO APPROVE.

>> SECOND.

ALL RIGHT. ANY DISCUSSION FOR VOTE.

ALL IN FAVOR OF THE MOTION TO APPROVE IT. SAY AYE?

>> AYE.

>> I HAVE IT.

>> AND THEN THE NEXT ONE, I WANT TO ABSTAIN, DOCTOR EDWARDS.

[14. Southampton County Historical Society Museum - Request to Waive Fees ]

>> SOUTHAMPTON COUNTY HISTORICAL SOCIETY MUSEUM, REQUEST TO WAIVE FEES.

MISS UPDIKE, WOULD YOU LIKE TO TAKE THAT?

>> NO, I'D LIKE TO ABSTAIN.

[LAUGHTER]

>> EXCUSE ME.

>> I'D LIKE TO ABSTAIN.

>> ABSTAIN. OKAY.

>> THAT MEANS YOU CAN'T COMMENT ON YOUR.

>> YOU CAN'T COMMENT EITHER.

[OVERLAPPING] ALL RIGHT.

WE MAKE NOTE IN THE RECORD THAT MISS UPDIKE'S ABSTAINING FROM THE DISCUSSION AND THE VOTE.

>> DO I NEED TO LEAVE THE ROOM?

>> NO. THANK YOU CLOSE YOUR EYES AND PUT YOUR HEAD DOWN.

[LAUGHTER]

>> THE THINK [INAUDIBLE]

>> SHE DOESN'T LEGALLY NEED TO ABSTAIN, BUT IF SHE WANTS TO, I GUESS.

>> I NEED TO.

>> I JUST WANT TO WAIVE THE FEES.

>> THEY REQUESTED THAT THEY WAIVE THE FEE FOR THE ALL THE DEVELOPMENT FEES ASSOCIATED WITH THE MUSEUM THAT'S BEING BUILT, AND THAT DOES GO ALONG WITH YOUR VISION AND PRIORITY.

I WOULD RECOMMEND YOU DO SO.

>> MOVE.

>> LET'S SECOND.

>> SECOND. ALL IN FAVOR SAY AYE?

>> AYE.

>> OKAY.

>> YOU CAN TALK, MOM.

>> YOU CAN PUT YOUR HEAD UP BACK. I'M BACK LONDON. [INAUDIBLE]

>> WE HAVE A GROUNDBREAKING FOR THAT NEW MUSEUM ON NOVEMBER THE 7TH AT 2:00 O'CLOCK, AND EVERYBODY'S INVITED.

>> MOVE ON NUMBER 15, REQUEST TO CANCEL THE WORK SESSION THAT WE HAVE SCHEDULED.

TECHNOLOGICAL DISCUSSION. SO MOVED.

>> SECOND.

>> MANY SAY AYE?

>> AYE.

>> OKAY. ALL RIGHT.

[16. Economic Development Updates - Karl T. Heck, President & CEO, FSEDI ]

ECONOMIC DEVELOPMENT UPDATES.

MR. CARL HECK IS THE PRESENT CEO OF THE FSCDI.

>> THANK YOU, CHAIRMAN EDWARDS, MEMBERS OF THE BOARD OF SUPERVISORS.

MR. THROWER, A FEW THINGS.

MISS UPDIKE JUST MENTIONED GROUNDBREAKING IS GOING TO BE FRIDAY, NOVEMBER 7. WE'LL MAKE SURE TO GET THAT.

>> IT'S THE SEVENTH, ANYWAY.

SEVENTH, IT'S A FRIDAY.

I GET TIME TO GET IT ON MY CALENDAR BUT I WILL AFTER. WE WILL BE THERE.

TOMORROW IS THE SECOND DAY OF OUR PROFESSIONAL HEADSHOT DAY, THERE STILL ARE SLOTS AVAILABLE.

IF THERE'S PEOPLE OUT THERE THAT WOULD LIKE TO SIGN UP, THEY CAN DO SO AT OUR WEBSITE.

MR. THROWER MENTIONED SOME OF THE PROJECTS WE'VE BEEN WORKING ON FOR THE COUNTY, THE SITE STUDY, AND GO VIRGINIA GRANT, THE VA 250 COMMITTEE THAT WE PUT TOGETHER, FRANKLIN SOUTHAMPTON MET EARLIER THIS MONTH, AND WE ARE WORKING ON ACTIVITIES RELATED TO CELEBRATION THE 250TH ANNIVERSARY OF THE COUNTRY, AND THEY WILL BE MEETING ON A CONTINUOUS REGULAR BASIS AS WE GO FORWARD AS EVENTS COME FORWARD.

THANK YOU FOR APPROVING THE TOWN BANK IMPROVEMENT.

THAT'S GOING TO BE A GOOD ADDITION TO THE CORRIDOR, AND IT'S GOOD TO HAVE TOWN HERE AS A IMPORTANT PART OF OUR BANKING SYSTEM WITH SMALL BANKS AND A LARGE NATIONAL BANK AND TRUIST, AND TOWN IS SOMETHING IN BETWEEN THAT A LOT OF OUR BUSINESSES CAN ACCESS.

A COUPLE OF EVENTS THEY ARE COMING UP ARE THE CHAMBER BUSINESS EXPO ON NOVEMBER 20TH AND SMALL BUSINESS ON NOVEMBER 29TH.

WE'RE CONTINUING WITH OUR COMMUNITY VISIONING PROGRAM, AND SHE HAVE SOME MORE PUBLIC INFORMATION SOON.

WE MAY BE GETTING INFORMATION OUT AT SOME OF THOSE EVENTS AND OR DOING A PUBLIC EVENT AS WELL.

THOSE ARE THE BIG THINGS GOING ON IN THIS PART RIGHT NOW.

IF ANYBODY HAS ANY QUESTIONS, I'LL BE GLAD TO TAKE THEM. THANK YOU.

[02:10:02]

>> ANY QUESTIONS?

>> ANYTHING ON DATA FROM ANY INTEREST.

>> WE ARE NOT CURRENTLY.

WE HAVE WORKED ON AND OFF WITH COMPANIES IN THAT AREA.

THERE'S NOT ANYBODY NEAR A DECISION AT THIS POINT.

>> ANYBODY OUT THERE OR HAVE ANY QUESTIONS FOR MR. HECK?

>> RUBBER THERAPY.

>> YEAH.

>> PRTI IS CURRENT.

WE MET WITH THEM IN MAY.

THEY HAVEN'T BEEN ACTIVE SINCE THAT TIME.

>> MR. HECK. LAST YEAR, RIGGS SAID THAT THEY HAD IT TWICE BECAUSE THE FIRST TIME DIDN'T WORK.

A PATCH DOES IT. THEY NEED TO COORDINATE.

THAT MAY BE SOMETHING YOU CAN HELP THEM TO COORDINATE.

ALL THE BUSINESSES THAT AREA COULD HAVE AN EVENT IN THE FALL AT THE SAME TIME, AND THEY WOULD WORK OFF EACH OTHER AND PEOPLE WOULD COME AND MAYBE GO TO ALL THE BUSINESS.

I KNOW YOU DO THAT IN FRANKLIN.

THE CANST [INAUDIBLE] MIGHT NOT BE COOPERATIVE, BUT IT SEEMS LIKE THEY WOULD.

>> WE CAN LOOK INTO THAT. THAT'S A GOOD IDEA.

THANK YOU FOR BRINGING THAT UP.

>> ANYBODY ELSE? THANK YOU, SIR.

>> THANK YOU.

>> OKAY, MR. SIR, WE DO NEED DISCUSSION TONIGHT.

>> I'VE GOT A LATE ARRIVING MATTER.

OKAY. SIR. CONCERNING THE COST OF THAT COMPLETION OF OUR COURTHOUSE.

I WOULD LIKE TO SEE A REVIEW OF SOME OF THE COST OF THE PREVIOUS AGENDA ITEMS REGARDING THE BUDGET THAT MIGHT HELP OFFSET THAT COST BEFORE WE SIGNED THE CONTRACT.

I'D LIKE SOME DISCUSSION FROM THE OTHER BOARD MEMBERS.

>> I THINK IT'S A GOOD IDEA.

>> I THINK IT'S GOOD I DON'T SEE WHERE IT HURT ANYTHING.

>> SURE.

>> JUST TO LET YOU ALL KNOW AS A REMINDER, YOUR FUND BALANCE IS OVER $14 MILLION, AND WE DO HAVE A BUDGET STABILIZATION FUND.

300 AND SOMETHING THOUSAND DOLLAR IN THE BUDGET.

THAT'S OBVIOUSLY THE BOARD'S PREROGATIVE.

>> WE'RE ALSO WAITING FOR AN ANSWER FROM THE TREASURER, AS I UNDERSTAND IT, MOVING FORWARD, AND WE HAVEN'T RECEIVED THAT ANSWER.

I STILL MAINTAIN MY SUGGESTION THAT WE NOT RUSH INTO THIS WITHOUT LOOKING AT SOME OF THESE PREVIOUS AGENDA ITEMS THAT ARE.

>> I WANT TO BE CLEAR SO I DON'T SIGN CONTRACTS.

IS THE BOARD IS THE BOARD SAYING NOT TO SIGN CONTRACTS FOR OUR COMP AND CLASS STUDY, OUR RFPS WE HAVE FOR ECONOMIC DEVELOPMENT, EVERYTHING WE I THAT I'M TRYING TO I WANT TO BE CLEAR.

>> I'M JUST ASKING AND RECOMMENDING THAT WE TAKE A LOOK AT THOSE AND COME UP WITH INCLUDING INFORMATION FROM THE TOTAL AMOUNT OF THOSE CONTRACTS OR WHAT IT'S EXPECTED TO SEE IF THERE MIGHT BE SOMETHING THAT WE COULD CURTAIL TO HELP OFFSET THE COMPLETION OF THIS COURTHOUSE.

NOW, ALONG WITH THAT, THERE'S SOME OTHER DECISIONS TO BE MADE THAT WOULD HAVE AN EFFECT ON FINANCING THAT HAVE NOT BEEN MADE.

IF I UNDERSTOOD MY PACKET CORRECT FOR THE NIGHT.

AND THAT TOO WOULD PLAY AN IMPORTANT PART IN HOW TO COVER THE EXTENDED COSTS ON THIS COURTHOUSE.

>> JUST TO REMIND THE BOARD, WHAT ALL JUST DID WAS TAKE MONEY OUT OF FUND BALANCE TO APPROPRIATE THAT ADDITIONAL MONEY INTO THE BUDGET.

THERE IS PER SELL, NO EFFECT ON THE BUDGET OTHER THAN APPROPRIATING THAT ADDITIONAL MONEY INTO THE BUDGET.

YOU DON'T HAVE TO CUT HERE TO COVER THAT BECAUSE THAT MONEY IS JUST BEING APPROPRIATED FROM FUND BALANCE INTO THE CURRENT YEAR BUDGET.

>> THE ITEMS WERE ALREADY ON THE CAPITAL IMPROVEMENT PROJECTS PLAN THAT WAS APPROVED ALONG WITH THE BUDGET.

WE WERE THINKING WE WOULD HAVE MORE BOND FUNDS REMAINING, BUT HARTLAND HAD NOT INADVERTENTLY NOT BILLED US

[02:15:02]

THAT WAS AN ADDITIONAL APPROXIMATELY, I THINK, 300 THOUSAND THAT WAS TAKEN OUT OF THE BOND FUNDS THAT WHEN WE THOUGHT THE PROJECT HAD BEEN COMPLETE.

>> ARE YOU SATISFIED WITH THAT EXPLANATION?

>> NO. I THINK WE'VE GOT SOME MANEUVERING HERE THAT WE CAN TAKE A LOOK AT.

>> WHAT YOU'RE SAYING IS DON'T TAKE IT OUT OF THE RESERVE CUT TO GET IT. IS THAT WHAT YOU'RE SAYING?

>> UNTIL WE TAKE A LOOK AT WE'RE NOT OBLIGATED YET.

YES, WE PLANNED IT FOR THE BUDGET, BUT THAT DOESN'T MEAN THAT IT CANNOT BE REVIEWED AND IF NECESSARY, USE IT. DOES IT?

>> I'M STILL NOT UNDERSTANDING.

WHAT YOU ALL JUST DID WITH THE COURTHOUSE, ALL TOOK MONEY OUT OF FUND BALANCE TO APPROPRIATE IT INTO THE CURRENT YEAR BUDGET.

UNLESS YOU'RE TELLING ME NOT TO SIGN ANY CONTRACTS FOR ANYTHING ELSE IN THE BUDGET.

I'M NOT SURE WHAT THE DIRECTION THE STAFF IS BECAUSE I'M CONFUSED.

>> EITHER WAY, WE'VE INCREASED THE BUDGET.

>> YOU HAVE APPROPRIATE FUND BALANCE THAT YOU HAVE 14 POINT SOMETHING MILLIONS FUNDS AVAILABLE THROUGH OUR FUND BALANCE.

>> WE'D ALREADY APPROVED VIA OUR ADOPTED BUDGET THOSE CONTRACTS.

>> MOVING FORWARD.

>> YOU HAD APPROVED THE PROJECTS.

NOT ACTUALLY THE CONTRACTS, BECAUSE WE HAD TO HAVE THE PROJECTS APPROVED BEFORE WE COULD MOVE FORWARD WITH DOING PROPER PROCUREMENT TO GO FORWARD AND HAVE A CONTRACT.

>> THE WAY WE PROCEED.

STAFF, AFTER YOU ADOPT A BUDGET, WE IMPLEMENT THE BUDGET, AND THAT'S WHAT WE'RE DOING NOW.

AND YOU'VE JUST TAKEN $375,000 OUT OF FUND BALANCE OF WHICH YOU HAVE 14 POINT SOMETHING AND FUND BALANCE TO USE.

IN ADDITION TO YOUR BUDGET STABILIZATION CONTINGENCY FUNDS, AT 300 SOMETHING I GUESS LANETTE AND I, MICHAEL SPEAK FOR LANETTE, WE'RE CONFUSED ON EXACTLY WHAT THE DIRECTION FROM THE BOARD IS.

>> I SEE THIS AS A POSSIBLE INCREASE WHEN WE HIT THE BUDGET CYCLE COMING UP FOR THE NEXT FISCAL YEAR, AND I WANT TO AVOID THAT.

>> I WILL TELL YOU THAT ANYTIME THERE IS ANYTHING DURING THE YEAR THAT COMES UP, AND SO EVERY YEAR, YOU HAVE APPROVED APPROPRIATIONS THAT SAY WE'RE TAKING IT FROM OUR FUND BALANCE OR RESERVE FUND.

BUT OVER PROBABLY THE PAST 5-6 YEARS, WE HAVE NOT TAKEN ANYTHING OUT BECAUSE DURING THE YEAR, WE'RE ABLE TO FIND SAVINGS SUCH THAT I HAVE NOT HAD TO TAKE ANYTHING OUT OF RESERVE.

WE ALWAYS WORK TO DO THAT.

BUT WE DON'T WANT TO SIGN A CONTRACT FOR ANYTHING AND THEN END UP NEEDING MORE MONEY.

THE SAFE WAY TO DO IT IS WE GET EVERYTHING APPROVED, BUT YET I WORKED THROUGHOUT THE YEAR, ALL DEPARTMENTS WORK, BRIAN WORKS.

WE LOOK AT GETTING THE LOWEST COST FOR CERTAIN THINGS AND DO OUR BEST TO NOT HAVE TO TAKE IT OUT OF RESERVE.

YOU CAN GO BACK IN OUR BUDGET PLANNING BOOK THAT WE HAD THIS PAST YEAR AND YOU CAN GO BACK AND SEE HOW MANY YEARS WE HAVE NOT TAKEN ANY MONEY OUT OF RESERVE.

EVEN THOUGH WE HAVE APPROVED DURING THE YEAR APPROPRIATIONS THAT SAY IT'S COMING FROM RESERVE FUNDS, BUT I HAVE NOT HAD TO DIP INTO THEM.

>> I REMEMBER STUDYING THE BUDGET.

I KNOW WE'VE GOT A CONTINGENCY FUND IN THERE TO HANDLE STUFF LIKE THIS.

IT'S NOT GOING TO AFFECT THE BUDGET, BUT I UNDERSTAND YOUR CONCERN.

>> ABSOLUTELY.

>> BUT I DON'T THINK WE'VE GOT TO CUT

[02:20:02]

>> IT WOULD BE TOTALLY INAPPROPRIATE.

>> WE'LL LOOK AT THEM.

IT'S A GOOD IDEA.

>> NOW, I'M WILLING TO GO ALONG WITH THE VOTE, WHAT THE BOARD WANT.

>> BUT I UNDERSTAND WHAT YOU'RE SAYING.

IF THERE'S SOMETHING WE CAN LOOK AT AND HOLD OFF A LITTLE WHILE OR SOMETHING THAT HADN'T SIGNED A CONTRACT ON.

MAYBE WE CAN DO THAT, SO WE CAN LOOK AT IT.

>> FROM THE BIG PICTURE VIEW, IS WE'RE TRYING TO STAY WITHIN THE $88 MILLION BUDGET.

STAFF IN ANY CITY, COUNTY OR TOWN DOES LINE AND TRANSFERS THROUGHOUT THE YEAR, AND YOU JUST APPROPRIATED FUND BALANCE IF WE NEED IT.

>> YOU ALL HANDLE IT GOOD. I'LL GIVE IT TO YOU.

>> AT THE END OF THE DAY [OVERLAPPING].

>> EVERYBODY IN THE FINANCE DEPARTMENT HAS DONE A FANTASTIC JOB FOR THE LAST COUPLE OF YEARS, ESPECIALLY LAST YEAR'S BUDGET WAS THE WORST ONE I EVER WORKED ON, BUT THIS YEAR WAS PRETTY EASY.

ANYWAY, NOW, I APPRECIATE WHAT YOU ALL DO.

I UNDERSTAND EVERYBODY'S CONCERNS.

>> I CERTAINLY APPRECIATE WHAT'S BEEN DONE, AND I THINK WE NEED TO GO FORWARD AND NOT TIE ANYBODY'S HANDS IN TERMS OF FOLLOWING THROUGH WITH THE VOTE THAT WE HAVE TONIGHT.

>> THAT'S WHAT I WANT TO DO. I DON'T WANT TO TIE ANYBODY'S HANDS WHEN THESE CONTRACTS ARE LAID ON THE TABLE, AND WE'VE SPENT $500,000.

WE GOT TO MOVE FORWARD ON THIS COURTHOUSE PROJECT. THAT GOT TO GET.

THAT HAS TAKEN A PRIORITY TONIGHT ALL OF A SUDDEN, POSSIBLY OVER SOME OTHER THINGS.

THAT'S ALL I'M SAYING, AND WE NEED TO TAKE A LOOK AT THAT.

>> I DON'T SEE ANY HARM IN TAKING A LOOK AT IT.

>> I AGREE WITH YOU.

>> [OVERLAPPING] IF IT WORKS OUT TO USE IT AS A RESERVE FUND, WE CAN USE IT AS A RESERVE FUND.

>> WHAT WE'VE GOT, THOUGH, WE'RE NOT HAVING TO GO INTO RESERVE.

IT'S A CONTINGENCY FUND.

IT'S ALREADY IN THE BUDGET.

THE MONEY'S THERE, YOU DON'T HAVE TO GO INTO RESERVE FUNDS TO GET IT.

>> THERE'S ALSO ONE OTHER THING THAT KRISTI AND I ARE WORKING ON.

WE'VE GOT, I BELIEVE IT WAS THE 2022 BOND FINANCING WE DID WHERE WE DID SOME RE-FINANCINGS, AND THERE WERE VARIOUS PIECES OF EQUIPMENT AND THINGS THAT WE GOT.

IN EACH LITTLE PROJECT, THERE WAS A LITTLE BIT LEFT.

WE'RE GOING TO GET WITH BOND COUNSEL AND SEE ABOUT MOVING THOSE LITTLE PIECES THAT, OF COURSE, ALWAYS ADD UP UNDER THE COURTHOUSE, BECAUSE WE'RE NOT GOING TO USE THEM UNDER THOSE OTHER PROJECTS THAT ARE FINISHED.

THAT WILL ALSO GIVE US A LITTLE BIT TO USE, TOO.

IT'S JUST ANOTHER PIECE WE'VE GOT TO FIGURE.

BUT IT'S A PIECE THAT HELPS.

RICK FRANCIS, ALSO, BECAUSE THIS NUMBER DOESN'T TAKE INTO ACCOUNT WHERE RICK FRANCIS IS WORKING TO GET MONEY TOO.

I ALWAYS SAY, I CAN'T SPEND AIR MONEY, SO I HAVE TO KNOW WHAT I'VE GOT AND THEN I CAN MOVE FORWARD, AND IF WE HAVE MONEY IN OTHER PLACES, THEN THAT OFFSETS.

>> IN RETROSPECT, HAD OUR VOTE A FEW MOMENTS AGO AT THE TIME BEEN CONTINGENT UPON THE FUTURE APPROVAL.

NOW THAT WE'RE DISCUSSING IT OF PROJECTS WE'D ALREADY APPROVED IN OUR BUDGET MOVING FORWARD, I LIKELY MAY HAVE VOTED DIFFERENTLY.

PARTS OF THE COURTHOUSE PROJECT MAY HAVE HAD TO WAIT UNTIL FUTURE BUDGET PROCESSES CAME UP TO GARNER MY APPROVAL VOTE, HAD WE BEEN WEIGHING THESE OTHER CONSIDERATIONS AS FACTORS IN MY YAY VOTE POTENTIALLY AS CONSIDERATION FACTORS.

>> THE ONE WAY TO GET THE BEST COST WAS TO BUNDLE IT ALL TOGETHER AS OPPOSED TO HAVING A SEPARATE ARCHITECTURE FOR EACH ITEM.

WE'VE GOT ONE, AND WE'RE PUTTING IT ALL TOGETHER.

[02:25:01]

>> [OVERLAPPING] I'M FINE WITH THAT.

I JUST WANT TO SEE IT HOW THAT WORKS OUT.

IS THAT FAIR ENOUGH?

>> MAYBE WHAT HE'S SAYING IS MAYBE THERE WAS SOME THINGS WHERE WE APPROVE IT APPROPRIATE THE BUDGET THAT WE REALLY DIDN'T NEED TO APPROPRIATE.

>> NO, I SAY ALL THAT IN SUPPORT OF THE BUDGET WE'VE ALREADY ADOPTED.

EVERYTHING WE THINK SHOULD BE CONTINGENT UPON THE SUPPORT OF THE COURTHOUSE THAT WE JUST VOTED ON A FEW MOMENTS AGO.

>> EVERYTHING WE DID IN THAT BUDGET WAS FROM SAME PLANNING FOR THE FUTURE.

THAT'S WHY WE DID ALL OF THAT.

>> YES.

>> IT'S GOING TO SAVE US A LOT OF MONEY IN THE FUTURE.

>> [OVERLAPPING] ANOTHER WAY TO LOOK AT IT JUST FROM LAYMAN'S, YOU APPROVED THE PROJECTS IN YOUR BUDGET, ALL THOSE HAS BEEN APPROVED.

ALL WE'RE DOING IS TAKING, IF WE HAVE TO, WHICH WE'RE GOING TO TRY TO SCRAP TOGETHER OTHER MONEY, BUT IF WE HAVE TO, THAT APPROPRIATION RESOLUTION YOU JUST APPROVED, IS JUST TAKING MONEY FROM OUR SAVINGS ACCOUNT, AND WE'RE STILL WILL WITHIN OUR SAVINGS ACCOUNT FUND BALANCE GUIDELINES TO MAINTAIN THE PROPER AMOUNT OF FUND BALANCE WITHIN YOUR ADOPTED FINANCIAL POLICY GUIDELINES.

WHETHER IT'S NOW OR NEXT BUDGET CYCLE WHEN WE POSSIBLY WOULD HAVE HAD TO TAKE THAT OUT OF FUND BALANCE, IT IS WHAT IT IS.

INSTEAD OF FINANCING. THAT'S RELATIVELY A SMALL AMOUNT.

>> I GUESS WHAT I'M TRYING TO SAY IS WE WANT TO PUT THE BRAKES ON FORWARD SPENDING UNTIL WE GET THIS COURTHOUSE FINISHED, PERIOD.

I HEARD THAT JUDGE IN THE MEETING.

REST OF YOU ALL WANTED THE MEETING.

PETER HAD A GUN.

>> I WAS THERE.

>> YES, YOU WERE. WE'VE GOT TO DO THAT, AND WE NEED TO BE CAREFUL OF FORWARD SPENDING UNTIL WE GET THAT TAKE CARE OF.

>> BACK TO POINT LINETTE TO, AS FAR AS BUNDLING THE ARCHITECTURAL SERVICES TOGETHER TO GET THE BEST RATE.

I GUESS I DON'T UNDERSTAND FROM MY VANTAGE POINT, WHAT ADDITIONAL ARCHITECTURAL SERVICES ARE NECESSARY TO HANG ADDITIONAL DOORS AND HOLDING CELLS THAT ARE ALREADY EXISTING TO THE TUNE TO $80,000.

>> IT'S 72 SOMETHING IF YOU'RE LOOKING AT THAT SECTION.

>> WHICH THERE'S ALREADY BEEN DESIGNED TOO THAT ARE HANGING IN EXISTING.

THEY CAN'T BE WITH SO MUCH THERE.

I UNDERSTAND [OVERLAPPING].

>> IT ALL SHOULD HAVE BEEN DONE AT THE SAME TIME, BUT DUE TO WHATEVER.

>> SO YOU SEE THEIR PROPOSAL?

>> I'D LIKE TO [INAUDIBLE].

>> WE HAVE THREE COURT ROOMS. WE HAVE ONE HOLDING CELL WHICH DOESN'T MAKE FOR THE MOVEMENT OF INMATES AT ALL. IT DOESN'T MAKE SENSE.

>> I REALLY SEE THE NECESSITY.

>> YOU ALL DON'T HAVE TO SEE ALL THE NECESSITY TO MOVE.

>> IN OTHER WORDS, LET'S TAKE CARE OF THIS COURTHOUSE, AND THEN WE'LL MOVE ON TO THE OTHER ITEMS.

>> QUESTIONS. ARE YOU GOING TO NEED HOLDING CELLS FOR MALE, FEMALE, AND NON-BINARY GENDER?

>> NO [OVERLAPPING].

>> THEY'LL HIT US WITH THAT NEXT YEAR.

>> THAT'S AN EXTRA 25%.

>> THEY'LL HAMMER ME LATER FOR IT.

[LAUGHTER]

>> I'M GOING TO COME UP WITH A PLAN OF EXACTLY WHERE THE MONEY IS GOING TO COME FROM SO THAT WE CAN MOVE FORWARD WITH THIS.

[NOISE]

>> NICE ONE FROM YOU. I THINK THAT'S WHAT WE'RE LOOKING FOR.

GOOD. IS THAT OKAY?

>> CLOSED SESSION, SIR.

[17. Closed Session]

>> YES. LET'S SEE.

TO GO INTO CLOSED SESSION, THE BOARD WILL NEED TO DO THE FOLLOWING.

MOTION IS REQUIRED TO GO INTO CLOSED SESSION FOR THE FOLLOWING PURPOSES IN ACCORDANCE WITH SECTION 2.2 37-11 A.

ONE PERSONNEL MATTER REGARDING THE COUNTY ATTORNEY'S LEGAL SERVICES AGREEMENT AND DUTIES.

IN ACCORDANCE WITH SECTION 2.2 37-11 A5, DISCUSSION WITH STAFF FROM FRANKLIN, SOUTHAMPTON ECONOMIC DEVELOPMENT INCORPORATED CONCERNING A PROSPECTIVE BUSINESS OR INDUSTRY.

OR THE EXPANSION OF AN EXISTING BUSINESS OR INDUSTRY WHERE NO PREVIOUS ANNOUNCEMENT HAS BEEN MADE OF THE BUSINESS OR INDUSTRY'S INTEREST IN LOCATING OR EXPANDING HIS FACILITIES IN SOUTHAMPTON COUNTY.

IN ACCORDANCE WITH SECTION 2.2 3711 A8, CONSULTATION WITH LEGAL COUNSEL REGARDING SPECIFIC LEGAL MATTERS REQUIRING THE PROVISION OF LEGAL ADVICE PERTAINING TO THE INVESTIGATION OF THE SOUTHAMPTON COUNTY PUBLIC SCHOOL SYSTEM.

>> WE NEED A MOTION TO GO INTO CLOSED SESSION.

>> SECOND.

>> ALL IN FAVOR SAY, AYE.

>> AYE.

[02:30:01]

>> [BACKGROUND] YOU NEED A MOTION, TO GO BACK IN.

>> I MOVE WE GO BACK IN OPEN SESSION.

>> IS THERE A SECOND?

>> SECOND.

>> ALL IN FAVOR SAY, AYE.

>> AYE.

>> WE'RE NOW BACK IN OPEN SESSION.

>> LET'S SEE. I'M TRYING TO THINK THROUGH THE MOTIONS. LET'S SEE.

A POINT COMING OUT OF A CLOSED SESSION, THE BOARD WILL NEED TO DO THE FOLLOWING.

MOTION IS REQUIRED TO RETURN TO OPEN SESSION.

TWO, MOTION TO CERTIFICATION RESOLUTION BELOW, THE CERTIFICATION RESOLUTION MUST BE VOTED ON INDIVIDUALLY BY EACH BOARD MEMBER VIA ROLL CALL.

WHEREAS THE SOUTHAMPTON COUNTY BOARD OF SUPERVISORS CONVENE A CLOSED MEETING ON THIS DATE PURSUANT TO AN AFFIRMATIVE RECORDED VOTE AND IN ACCORDANCE WITH THE PROVISIONS OF THE VIRGINIA FREEDOM OF INFORMATION ACT, AND WHEREAS SECTION 2.2, 3712D OF THE CODE OF VIRGINIA REQUIRES A CERTIFICATION BY THE BOARD THAT SUCH CLOSED MEETING WAS CONDUCTED IN CONFORMITY WITH VIRGINIA LAW.

NOW, THEREFORE, BE RESOLVED THAT THE SOUTHAMPTON COUNTY BOARD OF SUPERVISORS HEREBY CERTIFIED THAT TO THE BEST OF EACH MEMBER'S KNOWLEDGE, ONLY PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS BY VIRGINIA LAW WERE DISCUSSED IN THE CLOSED MEETING TO WHICH THE CERTIFICATION RESOLUTION APPLIES.

ONLY SUCH PUBLIC MATTERS AS WERE IDENTIFIED IN THE MOTION CONVENING IN THE CLOSED MEETING WERE HEARD, DISCUSSED AND CONSIDERED BY THE SOUTHAMPTON COUNTY BOARD OF SUPERVISORS.

>> MOTION TO ACCEPT THE RESOLUTION.

>> MOTION MOVED.

>> MR. CORNWELL?

>> YES.

>> MR. WHITE?

>> YES.

>> MR. TYSON?

>> YES. I VOTE, YES.

>> YES.

>> IT'S UNANIMOUS.

WE ACCEPTED THE RESOLUTION BY VOICE VOTE.

>> WE GOT A COUPLE OF MOTIONS, TWO MOTIONS THAT WE WOULD NEED US DISCUSS.

>> WE'RE GOING TO START WITH EXPERIMENT ENERGY.

>> YES, SIR. MR. CHAIRMAN, WITH YOUR PERMISSION, I RECOMMEND THAT THE BOARD CONSIDER A MOTION TO APPROVE A LETTER OF INTENT TO ENTER INTO A LETTER OF INTENT WITH SPEARMINT ENERGY FOR THE LEASE OR OPTION TO PURCHASE TAX MAP NUMBER 92-18D, AS PRESENTED.

[OVERLAPPING] I'M SORRY.

TO FURTHER DIRECT THE COUNTY ADMINISTRATOR TO TAKE THIS ITEM TO THE IDA FOR THEIR APPROVAL AND SUBJECT TO THEIR APPROVAL, HE WILL EXECUTE THAT AND MOVE FORWARD WITH FURTHER NEGOTIATIONS WITH SPEARMINT.

>> I'LL MAKE THE MOTION. WE MOVE FORWARD WITH SPEARMINT ENERGY MOTION.

>> DO I HAVE A SECOND?

>> SECOND.

>> FURTHER DISCUSSION.

>> WE NEED TO VOICE VOTE ON THIS OR JUST A REGULAR VOTE.

>> REGULAR VOTES.

>> ALL IN FAVOR, SAY AYE.

>> AYE.

>> MOTION'S APPROVED.

WE HAVE ONE MORE MOTION.

>> YES, SIR. YOU ASKED ME TO PROVIDE AN AMENDMENT TO HEFTY WILEY AND GORE'S LEGAL SERVICES AGREEMENT TO PROVIDE FOR ME TO ATTEND PLANNING COMMISSION MEETINGS ON AN AS NEEDED BASIS AND TO PAY A SUPPLEMENT OF APPROXIMATELY $2,500 ON THE OCCASION THAT MY ATTENDANCE IS REQUIRED OR REQUESTED AT THE PLANNING COMMISSION MEETINGS.

I'VE PROVIDED THAT IT'S BEFORE YOU FOR YOUR CONSIDERATION AND ACTION.

>> I MOVE THAT WE ACCEPT A LETTER AS PRESENTED.

>> SECOND.

>> ANY FURTHER DISCUSSION? ALL IN FAVOR OF THE MOTION, SAY AYE.

>> AYE.

>>THE AYE'S HAVE IT.

>> THANK YOU, MR. CHAIRMAN. THANK YOU, MEMBERS OF THE BOARD.

>> ANY FURTHER BUSINESS?

>> THAT'S IT.

>> MOTION TO ADJOURN.

>> SO MOVED.

>> MOVED.

>> GET UP.

>> THANK YOU.

* This transcript was compiled from uncorrected Closed Captioning.