[Call to Order]
[00:00:07]
GOOD EVENING. 6:00.WE'LL CALL THE MEETING TO ORDER.
THIS IS THE SEPTEMBER 24TH, 2024 MEETING OF THE SOUTHAMPTON COUNTY BOARD OF SUPERVISORS.
WE HAVE A QUORUM, AND WE CAN VOTE ON ANY ISSUES TONIGHT.
IT'S GOOD TO SEE EVERYBODY HERE ON A RAINY NIGHT.
ON FIRST, THE AGENDA IS WE'RE ALL RISE.
PLEASE, FOR THE PLEDGE OF ALLEGIANCE.
CAN A VOLUNTEER FROM THE AUDIENCE FOR OUR INVOCATION TONIGHT.
WE THANK YOU FOR ALL THE BLESSINGS THAT YOU HAVE BESTOWED ON US, INDIVIDUALLY AND COLLECTIVELY.
AND WE JUST THANK YOU FOR THAT.
AND WE THANK YOU FOR THE PEOPLE THAT ARE HERE TONIGHT.
WE THANK YOU FOR THOSE WHO ARE HERE BECAUSE THEY'VE CHOSEN TO BE TO SERVE AS ELECTED OFFICIALS AND THOSE WHO HAVE BEEN EMPLOYED TO WORK FOR THIS COUNTY. WE JUST THANK YOU FOR ALL OF THEM.
AND THESE THINGS WE ASK IN JESUS NAME.
[1. Citizens Comment Period]
THE FIRST THING ON THE AGENDA IS CITIZENS COMMENT.PERIOD. THIS WAS STARTED NOVEMBER 25TH, 2013.
IT'S ALSO ON THE PLANNING COMMISSION AGENDA.
JUST GIVE YOUR NAME AND THE ADDRESS.
OKAY. WE WILL OPEN THE CITIZENS COMMENT, PERIOD.
GOOD EVENING BOARD AND ALL MY FRIENDS UP HERE.
THANK YOU ALL FOR ALLOWING ME THE OPPORTUNITY TO ADDRESS YOU ALL TONIGHT.
I'M STARTING OUT WITH THE TRUE MEANING OF COMMUNITY THAT I USE FOR EVERYTHING THAT I DO.
IF WE'RE GOING TO USE THE WORD MEANINGFULLY, WE MUST RESTRICT IT TO A GROUP OF INDIVIDUALS WHO HAVE LEARNED HOW TO COMMUNICATE HONESTLY WITH EACH OTHER, WHOSE RELATIONSHIPS GO DEEPER THAN THEIR MASK OF COMPOSURE, AND WHO HAVE DEVELOPED SOME SIGNIFICANT COMMITMENT TO REJOICE TOGETHER, MOURN TOGETHER TO DELIGHT IN EACH OTHER, AND TO MAKE OTHERS CONDITIONS THEIR OWN.
IF YOU FLIP THAT OVER TO THE BACK, YOU KNOW, ONE OF MY PASSIONS.
YOU'VE HEARD ME SPEAK UP HERE BEFORE ABOUT IT IS SOUTHAMPTON MEADOWS OUTREACH.
FIRST, WE HAVE ABOUT 75 TO 78 FAMILIES OUT THERE THAT HAVE CHILDREN THAT ARE IN OUR PUBLIC SCHOOLS.
THE VIRGINIA HOWARD HERITAGE SPONSORED 78 HOT PLATES, FISH FRIES, AND THE RESIDENTS SAID THEY WERE ABSOLUTELY DELICIOUS AND WANTED TO THANK THE VIRGINIA HIGHLAND HERITAGE.
AND IT WAS SUPPORTED BY OUR SHERIFF'S OFFICE.
WE HAD A BOOK BAG DISTRIBUTION, 125 BOOK BAGS SPONSORED BY VIRGINIA HIGHLAND HERITAGE AND SPEAK LIFE WITH KASHIF CARTER, ALSO SUPPORTED BY THE SHERIFF'S OFFICE.
WE HAD A COMMUNITY COOKOUT SUPPORTED BY SHERIFF'S OFFICE AND FRANKLIN FIRE AND RESCUE.
SO THEY DON'T JUST SEND ONE PERSON OUT THERE, THEY SEND TWO OR 3 OR 4 OF THEIR OFFICERS OUT THERE AND THEIR PURPOSE IS TO DEVELOP A RELATIONSHIP WITH OUR CHILDREN OUT THERE SO THAT THEY DON'T RUN FROM THEM, BUT RUN TO THEM WHEN THEY NEED HELP.
[00:05:07]
THEN THE LATEST THING, AND WE'VE DONE THIS ANNUALLY IS OUR TRUNK OR TREAT.IT SUPPORTED BY GATHERINGS IN SOCCO CHARLES AND DEBBIE DARDEN.
AND THE FLIERS GO OUT TO ALL FOUR OF THE ELEMENTARY SCHOOLS.
SO IT'S NOT JUST FOR THIS EVENT.
IT'S NOT JUST THE RESIDENTS OF ALL RIGHT.
I STILL CALL IT SOUTHAMPTON MEADOWS, BUT I KNOW IT'S FRANKLIN FARM NOW.
AND I WANT YOU TO NOTICE THAT ON THIS FIRST PAGE, THESE ARE FINANCIAL SPONSORS ON THE FIRST PAGE.
BUT THEN ON THE SECOND PAGE WE HAVE THE, THE DIFFERENT LEVELS OF THOSE FINANCIAL SPONSORS.
BUT WHAT I MEAN, WE'RE GLAD TO GET THE FUNDING BECAUSE THIS FUNDS BOUNCY HOUSES AND POPCORN AND COTTON CANDY AND SODAS AND A FOOD ITEM LIKE HOT DOGS OR PIZZA.
BUT WHAT WARMS MY HEART IS THE LIST THAT'S ON THE LAST SHEET.
WE HAVE TALK ABOUT COMMUNITY AND COMMUNITY COMING TOGETHER TO SIT.
NOTICE WE HAVE 33 VENDORS AND VOLUNTEER GROUPS.
AND WHEN I SAY VENDORS, THEY'RE NOT SELLING ANYTHING.
THEY'RE COMING OUT THERE AND PROVIDING MATERIALS AND RESOURCES FOR FREE, AND INFORMING OUR RESIDENTS OF SERVICES THAT ARE WELL NEEDED IN OUR MOST UNDER-RESOURCED NEIGHBORHOODS.
I LOVE SOUTHAMPTON COUNTY, I LOVE Y'ALL'S SUPPORT, AND I LOVE OUR CHILDREN.
ANY QUESTIONS? WE THANK YOU FOR EVERYTHING YOU DO.
MY BLESSING TO BE ABLE TO DO IT.
WHO'S NEXT? GOOD EVENING, CHAIRMAN EDWARDS AND ELECTED BOARD MEMBERS.
MY NAME IS DOCTOR KATHY GUINDON.
MY PURPOSE FOR COMING THIS EVENING WAS TO JUST INTRODUCE MYSELF THE AIRFIELD 4 H CENTER OR SOUTHEAST 4H EDUCATIONAL CENTER IS ACTUALLY SERVICE.
IT DOES PUBLIC SERVICE FOR 16 LOCAL JURISDICTIONS, INCLUDING SOUTHAMPTON COUNTY.
AND TODAY IS MY TWO YEAR ANNIVERSARY OF MOVING TO VIRGINIA, AND TOMORROW IS MY TWO YEAR ANNIVERSARY AS WORKING FOR VIRGINIA TECH AND HELPING TO RUN THAT FOUR-H CENTER. SO I HAVE BEEN WORKING CLOSELY WITH YOUR EXTENSION AGENTS THROUGH VIRGINIA COOPERATIVE EXTENSION.
TABITHA DAVIS IS THE FOUR-H EXTENSION AGENT, WHO HER OFFICE IS OUT OF ISLE OF WIGHT, BUT SHE IS THE ONE WHO HELPS TO REGISTER THE YOUTH FROM SOUTHAMPTON COUNTY TO COME TO SUMMER CAMP PROGRAMS. AND NEIL CLARK IS YOUR A&R AND FORESTRY EXTENSION AGENT, WHO HE COMES AS A VOLUNTEER EACH SUMMER.
AND SO THIS YEAR IN 2024, WE HAD 85 YOUTH FROM SOUTHAMPTON COUNTY COME OUT TO SUMMER CAMP.
I KNOW THAT, CHRISTY WHAT IS HER LAST NAME? CHRISTY NEWSOM HAS NOT FORGOTTEN ME AS A NEW PERSON IN THE AREA.
AND YOUR SUPPORT FINANCIALLY THE LAST COUPLE OF YEARS HAS NOT GONE UNNOTICED.
AND I WANTED TO SAY THANK YOU FOR THAT.
I LOOK FORWARD TO WORKING WITH YOU MORE IN THE FUTURE.
SHANNON SNYDER AND HER SON, ETHAN SNYDER, ALSO WORK AT THE FORD CENTER.
IT JUST ABOUT CLOSED ITS DOORS.
THERE WERE RUMORS WE WERE SHUTTING DOWN.
WE HAVE DONE NOTHING BUT IMPROVEMENTS SINCE I HAVE BEEN HERE.
I'VE RAISED OVER A HALF $1 MILLION THROUGH GRANTS AND SOLICITATIONS TO TRY TO WORK ON SOME OF THE MAINTENANCE AND UPKEEP THAT HAD WAS VERY MUCH NEEDED, AS WELL AS TRYING TO INCREASE THOSE SUMMER CAMP NUMBERS.
MY GOAL IS ONE OF THEM IS TO TRY AND REALLY INCREASE OUR NUMBERS.
[00:10:03]
I PASSED OUT ONE OF OUR RETURN OF INVESTMENT STATEMENTS THAT WE PREPARED AT THE END OF LAST YEAR, 2023.OUR NUMBERS WERE REALLY UP LAST YEAR FOR SUMMER CAMP.
THIS YEAR WE'RE DOWN 4.5%, BUT WE'VE HAD A LOT OF VACANCIES IN OFFICES.
MY GOAL IS TO GET CAMP TO WHERE IT IS A TRULY SUSTAINABLE PROGRAM.
THE SECOND THING IS WE ARE GOING TO CONTINUE OUR EXEMPLARY CONFERENCING AND RETREAT CENTER SERVICES THAT WE'VE BEEN OFFERING, AND THAT'S WHY WE'RE REALLY GREATLY TRYING TO IMPROVE OUR FACILITIES AND GROUNDS, TO MAKE IT MORE APPEALING AND TO TAKE CARE OF SOME OF THE RUNDOWN CONDITIONS THAT HAVE BEEN PRESENT.
AND THEN NEW. MY VISION, WHICH IS ONE OF THE REASONS OUR BOARD OF DIRECTORS HIRED ME ON, IS MY SORT OF BUSINESS PLAN FOR THE CENTER IS TO REALLY MAKE AIRFIELD AN OUTDOOR EDUCATION DESTINATION FOR KIDS OF ALL AGES.
WE HAVE CLOVER BUD PROGRAMS FOR YOUTH AGES 5 TO 8.
OUR JUNIOR CAMPING PROGRAM IS FOR YOUTH THAT ARE AGES NINE THROUGH 14.
WE HIRE HIGH SCHOOL STUDENTS 15 THROUGH 18 AS OUR SUMMER CAMP COUNSELORS.
WE'VE BEEN DOING SOME COLLEGE PROGRAMS. WE JUST HAD A BIG GROUP FROM VIRGINIA STATE UNIVERSITY THERE FOR A LEADERSHIP CONFERENCE.
AND THE FOCUS OF THIS HANDOUT THAT I GAVE YOU IS SHOWING HOW WE ARE TRYING TO MOVE FORWARD, REACHING OUT TO THOSE SCHOOL DISTRICTS IN MY 16 COUNTIES AND CITIES IN SOUTHEAST VIRGINIA. AND WE HAD SUCCESS LAST YEAR WITH THE SUSSEX COUNTY PUBLIC SCHOOLS.
I'M LOOKING FORWARD SO MUCH TO REALLY REACHING OUT AND INTRODUCING MYSELF AND GETTING MORE INVOLVED WITH OUR REGIONAL GROUPS, YOUR LOCAL COUNTY GROUPS, TO HELP GET MORE YOUTH AND ADULTS OUT TO THE CENTER FOR EDUCATIONAL AND JUST ANY KIND OF RETREAT OPPORTUNITY.
KEEP US IN MIND IF YOU'RE EVER IN THE AREA OR DRIVING BY, PLEASE FEEL FREE.
IT'S AN OPEN INVITATION TO STOP IN.
WE ARE 208 ACRES OF WOODS AND WATER.
WE HAVE SOMETHING FOR EVERYBODY AND I'D LOVE TO SHOW YOU AROUND.
AND IN FACT, I HOPE SOME OF YOU AT LEAST RECEIVED AN INVITATION SATURDAY MORNING ON OCTOBER 5TH.
WE'RE DOING SORT OF AN OPEN HOUSE WALK THROUGH SO THAT IF YOU'RE AVAILABLE FOR A MORNING BRUNCH, COME ON BY, YOU CAN SEE SOME OF THE THINGS AND CHANGES THAT WE'VE BEEN MAKING AND PROGRAMS WE HAVE TO OFFER.
AND I LOOK FORWARD TO MEETING MORE OF YOU AND WORKING WITH YOU ALL IN THE FUTURE.
THANK YOU. ANYBODY HAVE ANY QUESTIONS? THANK YOU. THANK YOU VERY MUCH.
OKAY. WHO'S NEXT? A PLENTY OF TIME. I'LL LET YOU HAVE SIX MINUTES TONIGHT.
I'M WARREN SIMMONS OF 27 511 SOUTHAMPTON PARKWAY IN CORTLAND.
AND EARLIER THIS YEAR, WE HAD SOME BAD ACCIDENTS WITH TRACTOR TRAILERS TO OUR EAST AND SUFFOLK.
HOW LONG WILL IT BE BEFORE WE HAVE ONE AT THE FOOD LION STOPLIGHT? ARE WE GOING TO HAVE TO WAIT TILL WE HAVE ONE BEFORE WE PUT UP A CAMERA? I'VE HEARD THERE'S BEEN NO PROGRESS ON THAT ISSUE, AND THEY STILL RUN THE STOPLIGHT.
AND THE PEOPLE ARE STILL THEY KNOW THE SITUATION.
SO EVERYBODY TELLS ME THEY WAIT AND MAKE SURE THEY STOP BEFORE THEY GO.
BUT SOONER OR LATER THIS IS GOING TO HAPPEN IF WE DON'T DO SOMETHING ABOUT IT.
SECOND ITEM WENT TO THE DUMPSTER SITE THE OTHER DAY LAST WEEK.
GOT OUT SOMETHING JINGLED THAT I HIT WITH MY FOOT.
IT WAS A PIECE OF SHEET METAL CUT IN A CUT IN A TRIANGLE AND FOLDED AT A 90 DEGREE ANGLE.
NO MATTER HOW YOU THREW IT ON THE GROUND, IT STOOD UP WITH A POINTED END.
IF I DROVE ON IT, I'D HAVE HAD A FLAT TIRE, BUT I PICKED IT UP AND PUT IT IN THE DUMPSTER.
I KNOW AT THE LAST WHEN WE WERE TALKING ABOUT BUDGET, YOU CUT PEOPLE TO CLEAN UP THE LANDFILL.
WE REALLY DON'T NEED THAT PERSON.
WHAT WE NEED IS THE PEOPLE THAT WORK THERE TO KEEP THEIR AIR CLEAN.
THEY WORK SIX HOURS WHEN THEY WORK.
IF THEY SPENT ONE HOUR CLEANING UP PER DAY, EACH ONE, IT WOULD BE SPOTLESS.
[00:15:07]
IT'S JUST. IT'S JUST.THEY HAVE TWO THINGS TO DO TO MAKE SURE JUST COUNTY PEOPLE COME.
AND I'VE SEEN A NEW JERSEY AND A SOUTH CAROLINA LICENSE THIS YEAR MYSELF AND KEEP IT VERY CLEAN.
SO I DON'T THINK THAT'S UNREASONABLE TO REQUIRE THAT OF THE OF THE HELP.
IT SEEMS LIKE IT WAS SOMETHING ELSE I WANT TO TALK ABOUT, BUT I SHOULD HAVE MADE A NOTE.
OH, I KNOW ONE THING I WANTED TO TALK ABOUT.
HOW MUCH JOB DOES A PERSON HAVE TO HAVE BEFORE THEY BECOME A PROFESSIONAL JUNK COLLECTOR, NOT JUST AN AMATEUR? HOW MUCH JUNK DO THEY HAVE TO HAVE BEFORE THEY NEED A BUSINESS LICENSE, A REZONING, GET REZONED AND PAY AN INVENTORY TAX OR SALES TAX OR WHATEVER YOU HAVE TO HAVE TO PAY, BECAUSE WE'VE GOT SOME A LOT OF PROFESSIONALS.
I THINK IF WE WOULD SET THAT CATEGORY AND THEY'RE ALL OVER AND THEY'RE JUST DOWN THE STREET AND NOBODY SEEMS TO NOTICE NOBODY WHO HAS ANY AUTHORITY.
WE HAVE I MEAN, THEY GO FROM WHAT LOOKS LIKE A YARD SALE TO A EVERY WEEKEND BUSINESS.
THEY'VE GOT GARAGES IN THE BACKYARD WORKING ON CARS ALL KINDS OF THINGS.
AND I JUST WANTED, YOU KNOW, AT WHAT POINT DO WE GET AWAY FROM JUST BEING AN AMATEUR TO A PROFESSIONAL? BECAUSE I THINK THERE MIGHT BE SLIGHTNESS A LITTLE BIT ON THE FEES AND THINGS THEY SHOULD BE DOING.
AND I AND I THANK YOU FOR YOUR TIME.
WHO'S NEXT? ALL RIGHT. NO ONE ELSE.
ALL RIGHT. WE'LL CLOSE THE CITIZENS COMMENT, PERIOD.
[2. Approval of Minutes]
ALL RIGHT. THE NEXT ON THE AGENDA IS APPROVAL OF THE MINUTES OF AUGUST 27TH, 2024 MEETING.ANYBODY HAVE ANY CORRECTIONS? LESIONS. MOTION TO APPROVE.
IS THERE A SECOND TO THAT? SECOND. ALL THOSE IN FAVOR SAY AYE.
[3. VDOT Matters]
DOES ANYBODY HAVE ANY MATTERS CONCERNING THEIR DISTRICT OR ANYWHERE ELSE? OKAY. FOYE 35.ON THE OTHER SIDE OF W COOKE STORE, THERE'S A PLACE ON THE RIGHT SIDE, MAYBE ABOUT A 2/10 OF A MILE TOWARD BOYKINS.
THAT RIGHT SIDE OF THE ROAD IS JUST LOOK LIKE IT'S BREAKING AWAY.
YES, SIR. I DON'T THINK I'VE GOT SOMETHING WHICH I'VE SAID SOMETHING FOR THE LAST SEVERAL MONTHS ABOUT JONES BRIDGE ROAD.
YOU HAVEN'T HEARD ANYTHING BACK FROM THAT? NO, SIR. I HADN'T SEEN ANYTHING OUT THERE.
MAYBE YOU CAN. OR MAYBE I NEED TO CALL HIM OR SOMETHING.
I'LL GET HIS NUMBER FROM YOU AFTER THE MEETING.
YEAH, THEY DO HAVE THE RESOLUTIONS Y'ALL ADOPTED.
YEAH. SPEED STUDY AND THE TRAFFIC STUDY.
STATESVILLE ROAD RUNS INTO NORTH CAROLINA.
THERE'S A BIG HOLE ON THE SIDE.
NORTH CAROLINA'S ROADS ARE BETTER THAN OURS, SO IT'S ON OUR SIDE.
AND IF WHEN YOU HIT IT, IT'S GOING TO KNOCK TIRES OUT OF ALIGNMENT OR PASS IT ALONG OR BEAT UP.
CONCERNING, I SUPPOSE THE POLICY OF VDOT REGARDING MOWING AND HOW OUR BACK ROADS ARE REALLY GROWN UP TO THE POINT THAT PEOPLE ARE AFRAID TO PULL OFF VERY FAR BECAUSE THEY CAN'T TELL WHERE THE SHOULDER IS.
AND IT'S NOT JUST THE BACK ROADS EITHER.
WELL, THE POLICY THAT, FROM WHAT I'VE BEEN TOLD, IS A MOWED TWICE A SUMMER, BUT THIS YEAR IT HAS
[00:20:06]
CERTAINLY OVERGROWN.AND IN A LOT OF CASES IT'S JUST ABOUT AS HIGH AS A SMALL COMPACT CAR.
AND I DID SEE SOME IMPROVEMENT OVER BY THE SAND PIT ON POLK STATION ROAD.
THERE WAS SOME MOWING OVER THERE BECAUSE THERE WAS BIG TRUCKS PULLING OUT OF THERE.
THEY HAVE TO GET OFF THE ROAD A LITTLE BIT TO MEET THEM AND IT'S PRETTY DANGEROUS.
I DON'T KNOW. AND FROM THE STOPLIGHT TOWARD CORTLAND ON 58, IT GETS PRETTY BAD, TOO.
THE OTHER ONE IS, I DON'T KNOW WHERE VDOT STOPS AND THE COUNTY COLLECTION SITES TAKE OVER FOR OUR DUMP CONTAINERS.
BUT IT'S SOME TERRIBLE POTHOLES UP THAT DRAW RIGHT IN THE GATE.
ALL RIGHT. WE'LL LOOK AT THAT. YEAH.
CHECK THAT OUT. I'D APPRECIATE IT.
ANYBODY ELSE? I HAD ONE MR. THROWER UP THE ROAD.
643 THAT HAD BEEN PREPARING TO PAVE, I BELIEVE, NEXT MONTH.
IS IT WORSE? IT'S IN WORSE SHAPE THAN WHEN THEY STARTED PREPARING IT.
THEY SPENT TWO WEEKS ON THAT AND IT'S IN TERRIBLE SHAPE.
SO WHEN IS IT GOING TO BE PAVED.
WELL, THEY NEED TO GET DOWN THERE AND FIX SOME OF THESE HOLES.
YEAH. THAT'S WHEN THEY PUT THOSE CULVERTS IN.
WASN'T IT RIGHT THERE THAT THEY.
WELL, I DON'T KNOW WHAT HAPPENED.
THESE HOLES ARE RIGHT IN THE MIDDLE OF THE ROAD.
I MEAN, IT'S JUST LIKE A SINKHOLE.
OKAY. ANYBODY ELSE HAVE ANYTHING ELSE? ROAD CONSIDERATIONS.
ALL RIGHT, WE'RE GOING TO I GOT ONE.
I DON'T KNOW IF THIS IS A PLACE IN THE AGENDA TO BRING IT UP, BUT A COMMENT THAT MR. SUMMERS MADE ABOUT JUNK OR THINGS.
COULD SOMEBODY REFRESH ME ON WHAT OUR ACTION COULD BE TO.
GENERALLY COUNTIES DO COMPLAINT BASED.
OKAY. IN TERMS OF JUNK TALL GRASS AND OPERABLE VEHICLES, THOSE TYPE OF THINGS.
BUT HE WAS HE BROUGHT TO MY ATTENTION.
WE NEED TO SHORTEN THE PERIOD OF TIME TO CLEAN IT UP.
I THINK IT GIVES THEM SIX MONTHS.
AND HE WANTED TO CUT IT BACK TO 30 DAYS, SO MAYBE HE COULD MOVE FORWARD QUICKER.
WE HAVE WE NEED TO TAKE CARE OF WE NEED TO TAKE CARE OF THAT.
MAYBE BRIAN, YOU CAN WRITE UP A SIX MONTHS IS KIND OF RIDICULOUS WHAT YOU GAVE ME.
YEAH. AND THAT WAY HE'S NOT HE DOESN'T HAVE HIS HANDS TIED UP FOR SIX MONTHS ON EACH CASE.
SO. ALL RIGHT, WE'LL GET TOGETHER ON THAT.
DO YOU KNOW THE NUMBER FOR COMMUNITY DEVELOPMENT OFF THE TOP OF YOUR HEAD? YEAH, I THINK IT'S (757) 742-6777.
THANK YOU. I GOT A COMPLAINT WITH PICTURES ABOUT THE DUMP SITE ON 258 AND I CHECKED AND IT'S BEEN CLEANED UP, BUT IT TOOK THEM A WHILE TO GET IT CLEANED UP.
BUT DID THEY GET IT CLEANED UP? YEAH, I'VE BEEN BY THERE TWICE.
BUT TO ME THE REAL QUESTION IS HOW TO GET THAT WAY, THAT WE HAD TO GET COMPLAINTS FROM CITIZENS.
I MEAN, IT WAS A HEALTH ISSUE.
THERE WAS STUFF EVERYWHERE THERE.
SO WHAT ARE WE DOING ABOUT THAT IN THE FUTURE? YEAH. I'VE ASKED THE PUBLIC WORKS DIRECTOR TO STAY ON TOP OF THAT, AND I THINK HE WAS TALKING ABOUT IT FOR THAT DUMP SITE, PUTTING A CHAIN UP, PERHAPS TO KEEP PEOPLE FROM GOING
[00:25:09]
BACK THERE. I THINK THAT AREA IS WHERE THEY USED TO HAVE SOME OF THE DEBRIS DUMPSTERS THAT HAVE BEEN TAKEN OUT, SO THEY ARE GOING TO STAY ON TOP OF THAT.ANYBODY HAVE ANY MORE ROAD ISSUES? HAD MORE A LOT MORE TONIGHT THAN WE USUALLY DO.
[4. Monthly Reports]
IF NOT, WE'LL MOVE ON TO THE MONTHLY REPORTS.COUNTY ADMINISTRATOR'S REPORT.
HONORABLE BOARD OF SUPERVISORS.
JUST A QUICK UPDATES ON A FEW THINGS.
COURTHOUSE AS YOU'RE AWARE, THE END USERS MOVED INTO THE BUILDING THE WEEK OF SEPTEMBER 9TH.
THE BUILDING BECAME OPERATIONAL ON MONDAY, SEPTEMBER 16TH.
WE'RE NOW WORKING WITH HEARTLAND AND GLAVINE HOMES ON REVERTING THE HUNTER DALE SPACE BACK TO ITS FORMER USE, AS WELL AS MOVING THE TEMPORARY TRAILER OUT AT THE FRANKLIN COURTS COMPLEX THAT WAS FORMERLY UTILIZED BY THE COMBINED DISTRICT COURT.
SO WE'RE TAKING UP MOVING FORWARD ON SOME OF THOSE FINISHING TOUCHES THERE.
WE STILL HAVE TO MOVE THE MOBILE BATHROOMS OUT.
WE'RE WORKING ON TRYING TO GET DOWN SOME OF THE FENCING AT THAT TIME.
SO AT THIS TIME, SO THEY CAN MOVE THOSE BATHROOMS OUT.
IN TERMS OF NEW SOME CDBG PROJECT, AS YOU KNOW, WE HAVE MONTHLY MEETINGS.
MANAGEMENT TEAM MEETINGS ON THAT.
WE ARE CONTINUING TO WORK ON HOUSES AND WE SHOULD BE STARTING SOON, IF NOT ALREADY, ON THE DRAINAGE PORTION OF THAT PROJECT WITH COOKE CONTRACTING.
AND AGAIN, THAT THAT PORTION OF THE WORK IS EXPECTED TO FINISH UP, I BELIEVE THEY SAID AROUND DECEMBER 24TH OR SUBSTANTIAL COMPLETION AND FINAL COMPLETION INTO JANUARY.
THE RADIO PROJECT, WE'RE STILL WORKING WITH THE CITY OF FRANKLIN ON THAT.
WE HAVE BEEN ACTIVE IN PERSONNEL AND HUMAN RESOURCES.
WE DO HAVE A NEW PERMIT TECH AND PLANS REVIEWER ON BOARD WITH THE COUNTY.
LILY PHILLIPS SHE STARTED SEPTEMBER 3RD, SO SHE'S OFF TO A GOOD START AND APPRECIATE HER WORKING COMING ON BOARD WITH THE COUNTY. AND WE DID INTERVIEW FOR CUSTODIAN.
CUSTODIAN HAD INTERVIEWS ON SEPTEMBER 11TH.
THAT PERSON HAS ACCEPTED THAT OFFER AND WE'RE SCHEDULING THAT PERSON TO START ANY DAY NOW.
CARL, ERIC AND I CONTINUE TO WORK ON MANY PROJECTS.
AND AS YOU'RE AWARE, WE DID CLOSE ON THE PROPERTY BEHIND FOOD LION.
THAT PROPERTY HAS BEEN SOLD TO HM4E INC.
SO, THEY'RE MOVING FORWARD ON THEIR SITE PLANS.
AND HOPEFULLY WE'LL BE GOING TO CONSTRUCTION AT SOME POINT IN THE NEAR FUTURE.
CARL TOLD YOU ABOUT OUR BUSINESS READY SITES GRANT PROGRAM.
WE AWARDED $23,000 EARLIER LAST MONTH, AND WE HAVE ISSUED AN RFP FOR ENGINEERING SERVICES TO HAVE AN ENGINEERING FIRM DO THOSE SITE STUDIES FOR US.
PROPOSALS ARE DUE OCTOBER 11TH.
WE'RE WORKING ON OUR CORTLAND WASTEWATER TREATMENT PLANT UV SYSTEM UPGRADE PROJECT.
EAST COAST UTILITY CONTRACTORS WAS THE LOW BIDDER ON THE PROJECT AT $277,000.
AS YOU KNOW, WE'RE WORKING WITH KIMLEY-HORN ON THAT PROJECT.
AND WE SHOULD BE STARTING SOON.
CONTINUE TO WORK WITH THE COUNTY ATTORNEY ON VARIOUS LEGAL MATTERS.
SO MOVING FORWARD ON A LOT OF THOSE ITEMS. AND THAT'S ALL I'VE GOT ON MY REPORT.
YOU MIGHT MENTION WHAT THAT WATER BUSINESS IS.
THEIR CANNING BUSINESS, CANNING PROJECT.
WATER. WATER. WATER CANNING PROJECT.
ANYBODY ELSE HAVE ANY QUESTIONS? THANK YOU, SIR. ALL RIGHT.
SO IN YOUR PACKET TONIGHT, YOU SEE THE COMPARISON OF JUNE 2024 TO JUNE 2023.
THIS PARTICULAR REPORT THIS TIME SHOWS ALL ACCOUNTS, RECEIVABLES AND TRANSFERS POSTED.
WE ARE MOVING FORWARD AND CLOSING OUT THOSE SMALLER FUNDS.
[00:30:01]
FIRST ANSWERS WILL BE HERE, PROBABLY LIKE THE THIRD WEEK IN OCTOBER.SO WE'RE MOVING FORWARD ON OUR CLOSEOUT.
YOU WILL SEE, AS FAR AS REVENUE FISCAL YEAR 24.
WE COLLECTED 100.91% LAST YEAR.
AT THIS TIME, IT WAS 99.42% OF THE BUDGETED AMOUNT.
AND THEN WHEN YOU LOOK AT THE EXPENDITURES, INCLUDING TRANSFER OUTS, YOU WILL SEE THAT IN FISCAL YEAR 24, OUR TOTAL EXPENDITURES ARE 96.27% OF OUR BUDGET.
LAST YEAR, IT WAS 96.38% OF OUR BUDGET.
ANY QUESTIONS FOR MISS LOWE? OKAY. TREASURER'S REPORT, MISS EDWARDS.
OKAY. I'D JUST LIKE TO GIVE YOU ALL AN UPDATE FROM LAST MONTH.
REAL ESTATE. LAST MONTH, WE WERE AT 99.75% COLLECTIONS.
AND IN SEPTEMBER, WE'RE AT 99.77%.
AND WE HAVE OUTSTANDING BALANCE OF $468,621.14.
THE PERSONAL PROPERTY LAST MONTH WAS AT 96.78%.
WE HAVE AN OUTSTANDING BALANCE OF $1,752,252.04.
WE HAVE AN OUTSTANDING BALANCE OF $733,623.45.
MOST OF YOU PROBABLY HAVE RECEIVED YOUR PERSONAL PROPERTY BILLS.
THANK YOU. HOW ABOUT THE PAST DEBTS THAT WE'RE TRYING TO COLLECT? PAST DEBTS WE HAVE COLLECTED QUITE A BIT THROUGH BOOTING, BANK LIENS, WAGE LIENS.
AND WE ARE STILL WORKING ON THOSE.
THERE'S NO WAY TO COLLECT ANYTHING, BUT WE'RE DOING ALL WE CAN.
THANK YOU. ANYBODY HAVE ANY QUESTIONS FOR MISS EDWARDS? THANK YOU. YOU'RE WELCOME.
I'LL RUN DOWN THIS LIST TO STOP ME IF ANYBODY.
ANIMAL CONTROL, COOPERATIVE EXTENSION, COMMUNITY DEVELOPMENT, BLACKWATER REGIONAL LIBRARY, SOLID WASTE QUANTITIES.
ANYBODY HAVE ANY QUESTIONS? ALL RIGHT. WE'RE GOING TO NUMBER FIVE.
FINANCIAL MATTERS, THE BILLS LIST.
[5. Financial Matters]
ANYBODY HAVE ANY QUESTIONS ABOUT THE BILLS? I HAD A COUPLE OF QUESTIONS.LYNETTE, WOULD YOU ANSWER THEM TO EVERYBODY? SURE. SO MISS UPDIKE HAD SENT A COUPLE OF QUESTIONS THIS AFTERNOON, AND SHE HAD ASKED ABOUT THE REPAIRS AND MAINTENANCE AT THE JAIL, AND SHE AND I WENT OVER THEM JUST BEFORE THE MEETING.
AND ONE OF THE ITEMS WAS ABOUT $12,000.
AND I WAS EXPLAINING THAT IN AREAS WHERE YOU KEEP THE INMATES THAT THE TOILET AND THE SINK, THEY'RE MADE OUT OF STAINLESS STEEL.
SO REPLACING TWO OF THOSE, THEY'RE $6,000 EACH.
AND THEN THERE WAS A LINE THAT CONNECTED INTO THE SEWER UNDER THE FLOORING OF THE JAIL HAD HAD BURST, SO WE HAD TO REPAIR THAT.
AND THEN AS A MATTER OF HAVING INMATES.
THEY TEND TO PUT THINGS IN PLACES TO CLOG WHATEVER THEY CAN.
SO A LOT OF REPAIRS AND MAINTENANCE FOR THAT.
BUT THE TWO LARGEST ONES WERE THE ONES THAT I JUST TOLD YOU ABOUT.
AND THEN THE OTHER ITEM IF AN ITEM WAS MISCODED TO DATA PROCESSING AND IT REALLY SHOULD HAVE GONE TO FUND 500, WHICH IS THE WATER AND SEWER DEPARTMENT.
AND SO WE HAVE PULLED THAT OUT AND WE'LL DO A JOURNAL ENTRY TO FIX THAT.
[00:35:03]
OKAY. WE WILL MOVE ON TO NUMBER SIX, THEN APPOINTMENTS.[6. Appointments]
SUPERVISOR. CHRIS, DO YOU HAVE A MUCH ANTICIPATED RECOMMENDATION FOR THE BOARD TONIGHT.IN THE BEST INTEREST OF BEING GOOD STEWARDS OF EVERYBODY'S TIME.
I FORWARDED AHEAD OF TONIGHT'S MEETING TO EVERYBODY'S EMAIL, A BRIEF BIO OF MY RECOMMENDATION TO YOU ALL TONIGHT AND MR. FRANK URQUHART IS HERE TONIGHT.
THIS EVENING FOR YOU ALL TO CONSIDER.
YOU KNOW, HE'S A LIFELONG RESIDENT OF SOUTHAMPTON COUNTY.
HE'S VERY FAMILIAR TO MANY OF YOU ALL.
WE CONSIDER HIM FOR THAT POSITION.
A MOTION, A SECOND AND SECOND TO THAT.
OKAY. ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR SAY AYE.
AYE. I MIGHT ADD THE NEXT MEETING WILL BE OCTOBER 10TH.
THURSDAY. SO PUT THAT ON YOUR SCHEDULE, PLEASE, SIR.
OKAY. GLAD WE GOT THAT FILLED.
THE NEXT ONE IS THE APPOINTMENT HERE.
AND BRIAN, WILL YOU GO RUN THAT THROUGH IT, PLEASE? YES. HONORABLE BOARD.
WE DID HAVE A LATE ADDITION HERE.
YOU'VE GOT A LETTER AT YOUR FROM STACY BYRUM, OUR CSA COORDINATOR.
THEREFORE, SHE'S NO LONGER GOING TO SIT ON THE CMPT, AND THEY HAVE RECOMMENDED THAT MISS BEVERLY ELLIS TAKE MISS COGSDALE'S PLACE AS THE HEALTH DEPARTMENT REPRESENTATIVE BY STATE CODE.
THE GOVERNING BODY HAS TO APPOINT AND CONFIRM THOSE APPOINTMENTS.
SO WE'RE REQUESTING THAT YOU FORMALLY APPROVE THE APPOINTMENT OF BEVERLY ELLIS TO THE CMPD.
ANY DISCUSSION? CAN SOMEBODY RUN THROUGH THE OFFICIAL FUNCTION OF THAT ORGANIZATION? SO IT'S THE COMMUNITY POLICY AND MANAGEMENT TEAM.
AND IT IS A FUNCTION OF CSA, WHICH IS THE CHILDREN'S SERVICES ACT.
AND SO THERE ARE TWO GROUPS THAT SUPPORT THAT FROM OUR COUNTY.
AND THAT IS THE FAPT, WHICH IS WHERE THEY HAVE THE FAMILY REPRESENTATIVES.
SO THE FAPT TEAM, THEY COME UP WITH THE SERVICES THAT ARE NEEDED FOR THE AT RISK CHILDREN.
AND THEN THE COMMUNITY POLICY AND MANAGEMENT TEAM DOES THE FINANCIAL PART, BUT IT IS DEALING WITH AT RISK CHILDREN IN THE COMMUNITY THAT ARE MANDATED BY STATE LAW TO BE TAKEN CARE OF IN A SPECIFIC WAY BY THE LOCALITY WITH A GOOD A GOOD AMOUNT OF STATE FUNDING, BUT THERE'S ALWAYS ABOUT A 32 TO 34% LOCAL PIECE.
ALL RIGHT. THANK YOU. ALL RIGHT.
WE HAVE A MOTION AND A SECOND TO APPOINT MRS. BEVERLY ELLIS TO THIS TEAM.
AYE. ALL OPPOSED? NO. OKAY. MISS ELLIS IS APPOINTED.
NEXT ONE, NUMBER SEVEN IS A RESOLUTION CONCERNING A SAFETY ISSUE BROUGHT UP BY
[7. Resolution to Request Safety Study]
THE IVOR RESCUE SQUAD AREA, ASKING TO GET A STUDY WITH VDOT TO SEE IF SOME SAFETY ISSUES CAN BE ADDRESSED THERE.MR. CORNWELL. YOU KNOW MUCH ABOUT THAT? YES, SIR. AS EVERYBODY KNOWS THAT THE TRAFFIC ON ROUTE 460 IS BECOMING INCREASINGLY MORE TREACHEROUS TO TRAVERSE DAILY.
AND THAT INCLUDES FOR OUR EMERGENCY VEHICLES AS WELL AS BECOME INCREASINGLY MORE TREACHEROUS FOR THEM TO TURN PARTICULARLY TO THE WEST AS THEY DEPART THE RESCUE SQUAD BUILDING THERE ON ROUTE 460.
AND THAT INCLUDES EVEN UNDER EMERGENCY CONDITIONS, WITH THEIR LIGHTS AND SIRENS STILL FINDING IT DIFFICULT TO DEPART THE PARKING LOT THERE HEADED WESTBOUND TOWARDS SUSSEX COUNTY FOR EMERGENCY CALLS.
SO IN TALKING WITH THE CAPTAIN THERE AND OTHERS IN THE COMMUNITY WE BELIEVE IT TO BE ADVANTAGEOUS TO PURSUE THIS RESOLUTION, TO HAVE VDOT CONDUCT THE STUDY NECESSARY TO HAVE US BE ABLE TO, EVEN THOUGH IT WOULD BE AT OUR EXPENSE, INSTALL THE EMERGENCY TRAFFIC LIGHTING, SIMILAR TO WHAT YOU SEE IN YOUR AGENDA
[00:40:07]
PACKETS HERE, AS CAN BE FOUND TO THE EAST IN OUR NEIGHBORING COMMUNITIES OF WINDSOR AND ISLE OF WIGHT COUNTY, WHERE THEY CAN ACTUALLY ACTIVATE THE EMERGENCY SIGNAL TRAFFIC LIGHTS TO STOP TRAFFIC BOTH EAST AND WEST BOUND SUCH THAT THEY CAN SAFELY DEPART THE RESCUE SQUAD PARKING LOT TO GO IN EITHER DIRECTION UNDER EMERGENCY CONDITIONS.ALL RIGHT. I'LL GO AHEAD AND READ IT.
RESOLUTION REQUESTING A SAFETY STUDY OF U.S.
460, PARTICULARLY IN THE IVOR RESCUE SQUAD AREA.
460 IN THE IVOR RESCUE SQUAD AREA.
NOW, THEREFORE, BE RESOLVED THAT THE SOUTHAMPTON COUNTY BOARD OF SUPERVISORS REQUEST THAT VDOT CONSTRUCT A CONDUCT A STUDY ON US 460 IN THE IVOR RESCUE SQUAD AREA IN ORDER TO CONSIDER ANY AND ALL SAFETY IMPROVEMENTS, WITH THE GOAL OF IMPROVING THE SAFETY AND WELFARE OF THE CITIZENS AND VISITORS TO THE COUNTY.
AND WE HAVE A MOTION TO ACCEPT THAT.
YES, SIR. IS THERE A SECOND? SECOND. ALL THOSE IN FAVOR SAY AYE.
AYE. ALL RIGHT. THAT RESOLUTION IS ACCEPTED.
FIRST OF ALL, I NOTICED THAT MR. HECK'S HERE, THAT WE KIND OF LEFT YOU OUT OF THE GAME TONIGHT.
DO YOU HAVE ANYTHING FOR THE ECONOMIC DEVELOPMENT? YOU'RE WELCOME TO COME UP HERE IN FRONT IF YOU WANT TO GET WORKED IN HERE.
A COUPLE OF THINGS WON'T TAKE MUCH TIME.
I'M KIDDING. I WON'T EVEN USE THAT MUCH SO THAT.
THANK YOU. BRIAN MENTIONED, MR. THROWER MENTIONED PROJECT WATER, SO THAT IS MOVING AHEAD.
THAT GOT A PERMIT FROM THE COUNTY THIS WEEK.
SO THEY ARE READY TO GO AHEAD WITH THE PROGRAM.
OUR OFFICE IN CONJUNCTION WITH THE CITY OF FRANKLIN'S TOURISM OFFICE, DID RESTAURANT WEEK.
SO PEOPLE WERE OUT FOR THAT EVENT.
AND WE'RE GOING TO BRING THAT BACK BIGGER.
IT'S COME UP A COUPLE TIMES AND IT'LL GROW AS WE GO.
THEY WERE ONE OF TEN FINALISTS.
FRANKLIN SOUTHAMPTON WAS THE SMALLEST COMMUNITY IN THE STATE TO HAVE SOMEBODY PARTICIPATE.
SO, IT REALLY HELPED THEIR PROJECT GOING FORWARD.
SO YOU'LL BE SEEING THAT ON TV THAT WE'RE WORKING WITH WAVY TV TO PUT WE'VE GOT THE CAMERA.
IT'S JUST GOT TO BE INSTALLED AND WIRED.
SO IN THE NEXT FEW WEEKS YOU START SEEING REMOTES FROM OUR BUILDING.
OKAY. WE NEED TO HAVE A CLOSED SESSION.
[8. Closed Session]
MR. THROWER. YES.HONORABLE BOARD MOTION IS REQUIRED TO GO INTO CLOSED SESSION FOR THE FOLLOWING PURPOSES.
ONE IN ACCORDANCE WITH SECTION 2.2 3711 A5, DISCUSSION WITH STAFF FROM FRANKLIN SOUTHAMPTON ECONOMIC DEVELOPMENT INCORPORATED CONCERNING A PROSPECTIVE BUSINESS OR INDUSTRY, OR THE EXPANSION OF AN EXISTING BUSINESS OR INDUSTRY, WHERE NO PREVIOUS ANNOUNCEMENT HAS BEEN MADE OF THE BUSINESS OR INDUSTRY'S INTEREST IN LOCATING OR EXPANDING ITS FACILITIES IN SOUTHAMPTON COUNTY, AND TWO IN ACCORDANCE WITH SECTION 2.2 3711 EIGHT CONSULTATION WITH LEGAL COUNSEL REGARDING SPECIFIC LEGAL MATTERS REQUIRING THE PROVISION OF LEGAL ADVICE PERTAINING TO A POTENTIAL SOLAR PROJECT SITING AGREEMENT AND THE SOUTHAMPTON COUNTY PUBLIC SCHOOL SYSTEM FORENSIC AUDIT.
ALL RIGHT. THANK YOU. ALL RIGHT.
WE NEED A MOTION TO GO INTO CLOSED SESSION CONCERNING THOSE ISSUES.
SECOND. ALL THOSE IN FAVOR SAY AYE.
[00:45:04]
ALL RIGHT.OKAY. OKAY. WE NEED A MOTION TO GO BACK INTO OPEN SESSION.
I MOVE THAT, WE RESUME OUR OPEN SESSION.
SECOND. ALL IN FAVOR, SAY AYE.
A MOTION IS REQUIRED TO ADOPT THE CERTIFICATION RESOLUTION BELOW.
THE CERTIFICATION RESOLUTION MUST BE VOTED ON INDIVIDUALLY BY EACH BOARD MEMBER VIA ROLL CALL.
WHEREAS THE SOUTHAMPTON COUNTY BOARD OF SUPERVISORS CONVENED A CLOSED MEETING ON THIS DATE PURSUANT TO AN AFFIRMATIVE RECORDED VOTE AND IN ACCORDANCE WITH THE PROVISIONS OF THE VIRGINIA FREEDOM OF INFORMATION ACT.
SUCH MEETING WAS CONDUCTED IN CONFORMITY WITH VIRGINIA LAW.
NOW, THEREFORE, BE RESOLVED THAT THE SOUTHAMPTON COUNTY BOARD OF SUPERVISORS HEREBY CERTIFIES THAT TO THE BEST OF EACH MEMBER'S KNOWLEDGE, ONLY PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS BY VIRGINIA LAW WERE DISCUSSED IN THE CLOSED MEETING TO WHICH THE CERTIFICATION RESOLUTION APPLIES, AND TWO ONLY SUCH PUBLIC MATTERS AS WERE IDENTIFIED IN THE MOTION CONVENING THE CLOSED MEETING WERE HEARD, DISCUSSED, AND CONSIDERED BY THE SOUTHAMPTON COUNTY BOARD OF SUPERVISORS.
ALL RIGHT. WE NEED A MOTION TO ACCEPT THAT RESOLUTION.
SECOND. ALL RIGHT. WE NEED A VOICE VOTE ON THIS.
OKAY. GOT ANYTHING ELSE TONIGHT? ONE. DON'T FORGET THE MEETING.
OCTOBER 3RD THURSDAY, WEDNESDAY, OCTOBER 3RD.
OCTOBER THE 2ND AT 6:00 AT THE RAWLS.
OCTOBER THE 2ND IS THE SECOND? YES. WEDNESDAY, OCTOBER 2ND AT 6:00 AT THE, WE MAY HAVE SOMETHING FOR EAT THERE.
LYNETTE'S GOT A GOT TO COOK SOMETHING FOR US.
I DON'T KNOW WHAT IT IS, BUT SHE'S ALREADY GOING TO BE A LOT BETTER THAN MINE, I GUARANTEE THAT.
BAKED SPAGHETTI? I HADN'T THOUGHT THAT.
IT'S JUST. THAT WE CAN ORDER SOMETHING FROM BELMONT.
THEY HAVE GOOD CLUBS, RIGHT? YEAH. YEAH.
YEAH. YOU'RE GOING TO COOK FOR US.
MOTION TO ADJOURN. WE'RE ADJOURNED, I GUESS.
LET'S GO.
* This transcript was compiled from uncorrected Closed Captioning.