Dec 20, 2022 Board of Supervisors

[00:00:01]

OKAY, LADIES AND GENTLEMEN, AT 6:00, WE'LL CALL THE DECEMBER MEETING OF THE SOUTHAMPTON COUNTY BOARD OF SUPERVISORS TO ORDER.

WE HAVE A QUORUM. WE HAVE A FULL, BUT WE HAVE EVERYBODY HERE TONIGHT.

AND THE FIRST ITEM OF BUSINESS IS A CLOSED SESSION.

[1. Conduct Closed Session]

IT IS NECESSARY FOR THIS BOARD TO NOW CONDUCT A CLOSED MEETING IN ACCORDANCE WITH THE PROVISIONS SET OUT IN THE CODE OF VIRGINIA 1950, AS AMENDED FOR THE FOLLOWING PURPOSES.

ONE IN ACCORDANCE WITH SECTION 2.2 37.11.A5 DISCUSSION WITH STAFF FROM FRANKLIN SOUTHAMPTON ECONOMIC DEVELOPMENT, INC.

CONCERNING CONFIDENTIAL COMMUNICATIONS AND NEGOTIATIONS WITH COMMERCIAL OR INDUSTRIAL PROSPECTS, OR THE EXPANSION OF EXISTING COMMERCIAL OR INDUSTRIAL BUSINESSES WHERE NO PREVIOUS ANNOUNCEMENT HAS BEEN MADE OF THE PROSPECTS OR BUSINESSES INTEREST IN LOCATING OR EXPANDING ITS FACILITIES IN SOUTHAMPTON COUNTY.

THANK YOU. WE NEED A MOTION TO DO THAT.

SECOND. SECOND.

ALL THOSE IN FAVOR SAY AYE. AYE.

ALL RIGHT. WE ARE IN CLOSED SESSION.

[2. Return to Open Session]

[3. Certification Resolution]

WHEREAS, SECTION 2.23712D OF THE CODE OF VIRGINIA REQUIRES A CERTIFICATION BY THE BOARD, THAT SUCH CLOSE MEETING WAS CONDUCTED IN CONFORMITY WITH VIRGINIA LAW.

NOW, THEREFORE, BE IT RESOLVED THAT THE SOUTHAMPTON COUNTY BOARD OF SUPERVISORS HEREBY CERTIFIES THAT TO THE BEST OF EACH MEMBERS KNOWLEDGE, ONLY PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM THE OATH FOR MEETING REQUIREMENTS BY VIRGINIA LAW WERE DISCUSSED IN THE CLOSED MEETING TO WHICH THIS CERTIFICATION RESOLUTION APPLIES, AND ONLY SUCH PUBLIC MATTERS AS WERE IDENTIFIED IN THE MOTION CONVENING.

THE CLOSED MEETING WERE HEARD, DISCUSSED AND CONSIDERED BY THE SOUTHAMPTON COUNTY BOARD OF SUPERVISORS.

MR. CHAIRMAN, I RECOMMEND THAT THE RESOLUTION BE APPROVED.

SECOND.

I HAVE A MOTION SECOND.

ALL THOSE IN FAVOR SAY AYE.

AYE. UNANIMOUS CERTIFICATION RESOLUTION HAS BEEN APPROVED.

ALL STAND FOR THE PLEDGE OF ALLEGIANCE, PLEASE.

OKAY. DO WE HAVE A VOLUNTEER FROM THE AUDIENCE FOR A BRIEF INVOCATION? THANK YOU, MR. SIMMONS.

NOT A LOT OF COMPETITION AT ALL.

THANK YOU. OKAY.

NUMBER FOUR, ACTIONS ARISING FROM A CLOSED MEETING.

THERE WERE NO VOTES AND ACTIONS IN THE CLOSED MEETING.

NUMBER FIVE, THE CITIZENS COMMENT PERIOD TO START NOVEMBER 25, 2013.

[5. Citizens Comment Period]

WE WILL THEREFORE OPEN THE PUBLIC COMMENT PERIOD.

WARREN SIMMONS 27 511 [INAUDIBLE] COUPLE OF THINGS FROM THE LAST [INAUDIBLE].

ONE I WAS A LITTLE DISAPPOINTED WE COULDN'T [INAUDIBLE].

I WAS ALSO DISAPPOINTED THAT AFTER YOU WENT WITH THE LOW AND THE TAX RATE THAT THE COMMISSIONER'S OFFICE FOUND THAT IT WASN'T GOING TO BE CLOSE ENOUGH THAT THEY DIDN'T COME BACK TO YOU AND S AY THAT YOU [INAUDIBLE] NEEDS TO BE ADJUSTED SOME MORE, BUT IT WAS HIGHER OR LOWER YOU CLOSER [INAUDIBLE] . THAT WAS ONE CONCERN.

[00:05:03]

I WISH YOU HAD TOLD HIM BEFORE HE LEFT THAT YOU WANTED TO SEE HIM BACK NOVEMBER 23.

TO GO THROUGH WITH IT PRESENTED AND LET YOU KNOW WHAT KIND OF PROGRESS HE MADE.

PERSONALLY, I WOULD LIKE TO SEE HIM COME IN AND TELL US CITIZENS HOW MANY BUSINESSES HE BROUGHT IN IN THE PAST YEAR.

HOW MANY EMPLOYEES EMPLOYED? WHAT KIND OF TAX REVENUE GENERATED.

THAT'S THE KIND OF WHAT I [INAUDIBLE], BECAUSE TO ME, HIS GOALS AND OBJECTIVE IS JUST SIMPLE.

BRING US SOME NEW BUSINESS.

OF COURSE, I WONDER HOW HE CAN BE [INAUDIBLE] SINCE HE REPRESENTS US AND THE CITY OF FRANKLIN.

I REALLY FEEL LIKE IT FITS IN THE CITY OF FRANKLIN.

THE CITY OF FRANKLIN GETS IT.

ONLY WHAT IT DOESN'T [INAUDIBLE].

HEARD ONE OF THE JOINT MEETINGS WE HAD A COUPLE OF YEARS AGO WITH CITY OF FRANKLIN.

[INAUDIBLE] THEY SAID TO ME THAT THEY HAD TOLD HIM EXACTLY WHAT THEY WANTED HIM TO BRING IN, WHAT HE WANTED TO CONCENTRATE ON.

YOU KNOW, I KNOW HE JUST LEFT [INAUDIBLE] I DON'T KNOW IF YOU ALL DO YOU STRESS THE [INAUDIBLE], THIS OR THAT.

WHAT WE'RE LOOKING.

AND I HOPE YOU WILL, BECAUSE SOMETIMES IT SEEMS LIKE THE TAX ISSUE SEEMS LIKE WE HAVE SOME DISCONNECT BETWEEN ONE PARTY [INAUDIBLE] ANOTHER AND TO OTHERS.

THE PEOPLE COME AND GIVE THEIR REPORTS.

[INAUDIBLE] GO BACK.

LOOKING FORWARD TO THE FUTURE [INAUDIBLE].

THAT'S WHAT I HAVE TO SAY.

THANK YOU. GOOD IDEA.

AND WE ALL ASKED KARL.

I AGREE. COME IN ONCE A MONTH AND GIVE US A PROGRESS REPORT.

EVERYBODY ON BOARD WITH THAT? YES, SIR. WE WERE TRAVELING A FEW WEEKS AGO AND WE SAW AN ADMINISTRATION BUILDING LIKE THIS AND THAT FRONT DOOR MARQUEE AND IT SAID BOARD OF SUPERVISORS MEETING DECEMBER 20TH.

YOU KNOW, PLANNING COMMISSION WAS UNDER THAT, AND THEY HAD TWO DIFFERENT MEETINGS IN THE DATES AND THE TIMES ON THE ON THE MARQUEE OUT FRONT.

SO ANYBODY GOING PAST WOULD SEE IT.

I KNOW THAT WAS A DISCUSSION MAYBE TWO MONTHS AGO.

MAYBE. HOW TO NOTIFY THE PEOPLE THAT WHEN THE MEETINGS WERE AND AND EVEN THAT WAS ON FACEBOOK OR WHATEVER.

SO. I STILL DON'T THINK MOST PEOPLE KNOW THAT IT'S AVAILABLE LIKE IT IS.

OF COURSE, MAYBE THEY'LL ALL WATCH IT ON TV TONIGHT.

I THINK THAT'S A GOOD IDEA.

ANYBODY ELSE HAVE ANY THOUGHTS? GOOD. ALL RIGHT.

WE'LL TURN IT OVER TO YOU.

ALL RIGHT. LET'S SEE ON THE NUMBER SIX.

WAIT A MINUTE. WE WERE JUST SAID ABOUT SOME SORT OF ADVERTISEMENT OR MARQUEE ABOUT THE.

YES. AS WE DISCUSSED, WE'RE WORKING ON STAFF, WORKING ON SETTING UP A FACEBOOK PAGE TO TRY TO GET INFORMATION OUT TO FOLKS.

THE COUNTY, AS YOU ALL ARE AWARE, DOES NOT HAVE A FACEBOOK PAGE SET UP.

SO THAT WOULD BE STEP NUMBER ONE TO TRY TO GET MORE INFORMATION OUT ON MEETING TIMES AND DATES INITIATIVES THAT THE COUNTY IS INVOLVED WITH, THAT KIND OF THING.

SO. OKAY.

AND I LIKE THE IDEA OF KARL COMING BACK WITH A REPORT AS IF HE BROUGHT ANY BUSINESSES INTO THE COUNTY.

AND IF HE DID, HOW MANY PEOPLE THEY EMPLOY.

WHAT WARREN WAS SAYING.

GREAT. OKAY.

ANYBODY ELSE? SIR, IF YOU GOT ANYTHING TODAY.

GOOD TO SEE YOU. ALL RIGHT.

LAST CALL. THEN MOVE ON.

CLOSE THE CITIZENS COMMENT PERIOD.

[6. Approval of Minutes]

THE FIRST ONE REGULAR MEETING, NOVEMBER 22 ANY RESERVATIONS COMMENTS CHANGES. ACCEPT A MOTION TO APPROVE.

[00:10:05]

ALL THOSE IN FAVOR SAY AYE.

AYE. ALL RIGHT. SPECIAL CALLED MEETING NOVEMBER 30TH, 2022.

VERY SHORT MEETING.

MOTION TO APPROVE ANYBODY HAVING QUESTIONS.

A MOTION TO APPROVE.

SO MOVED.

SECOND. SECOND IT.

ALL IN FAVOR, SAY AYE. AYE.

UNANIMOUS. NUMBER SEVEN, HIGHWAY MATTERS.

[7. Highway Matters]

YOU'RE ON. ON CYPRESS BRIDGE ROAD.

THEY HAVE PATCHED THIS HOLE TWICE IN THE LAST TWO MONTHS AND WHAT THEY PUT IN THE HOLE DOESN'T STAY.

I WATCHED A GAS TRUCK GO THROUGH IT IN FRONT OF ME TODAY, AND IT'S QUITE A BUMP.

OKAY. I'VE GOT ONE.

33 306 JOHN'S BRIDGE ROAD IS WHERE THE PERSON LIVES.

AND THERE'S A PIPE CROSSES ON THE ROAD RIGHT THERE, AND IT'S STOPPED UP.

HE'S BEEN PLACED.

I DON'T KNOW. IT'S BEEN MARKED WITH GREEN PAINT.

LIKE IT'S BEEN PAINTED ON THE ROAD.

IT LOOKS LIKE THE STATE MARKED IT.

IT MIGHT BE IN PLANNING.

PLANNING TO BE REPLACED.

IT'S RIGHT THERE BY THAT BY THE DUMP STATION ON JOHN'S BRIDGE ROAD.

SO MUCH WATER FLOWS THROUGH THERE WHEN WE GET A BIG RAIN.

SO THAT NEEDS TO BE ATTENDED.

ALL RIGHT. SURE. CARL GOT ANYTHING.

UH, JUST ONE ANNOUNCEMENT.

YOU KNOW, WE DID TALK ABOUT PUTTING UP SOMETHING AT THE HILL THERE.

SYCAMORE AND DARDEN SCOUT ROAD, AND THEY DID PUT UP A SIGN SAYING WARNING THAT THERE'S THERE'S A TURN UP AHEAD.

SO THEY MADE SOME PROGRESS THERE.

THERE'S A POTHOLE, FOR LACK OF A BETTER TERM.

ON WHEN THEY BUILT THE NEW BRIDGE ON 308 BY THE PRISON SOUTHAMPTON AND DEERFIELD.

AND SO IT'S RIGHT BEFORE YOU GET TO THE BRIDGE ON THE SIDE THERE.

AND I DON'T KNOW IF IT'S GOING TO CONTINUE TO WASH OUT MORE, BUT IF YOU HIT IT, YOU CAN POSSIBLY MESS YOUR FRONT END UP AND STUFF.

BUT IT NEEDS TO BE PATCHED OR SOMETHING I DON'T KNOW WHAT NEEDS TO BE DONE.

KIND OF BOTHER ME BECAUSE BRIDGE IS TWO YEARS OLD.

FAIRLY NEW. YEAH.

[INAUDIBLE] NO, I DON'T HAVE ANYTHING.

CHRIS. GOOD TO GO.

I HAVE ONE MORE THING.

THAT'S. IT'S HIGHWAY MATTERS.

SNS HUNT CLUB PICKED UP 30 BAGS OF TRASH BETWEEN MY HOUSE AND BARNS CHURCH, AND THE FOUND A COOLER FULL OF DRINKS THAT EXPIRED IN 2010.

GOOD. GREAT. ALL RIGHT.

ANYBODY HAVE ANYTHING ELSE BEFORE WE MOVE ON? OKAY. WE'LL MOVE ON TO NUMBER EIGHT, THE MONTHLY REPORTS THAT STOP ME AS I GO DOWN HERE FOR HAVE ANYTHING.

[8. Monthly Reports]

TREASURERS REPORT.

WE ALWAYS COUNT ON YOU.

GOOD EVENING. I JUST WANT TO GIVE AN UPDATE ON THE COLLECTION PERCENTAGES FROM LAST MONTH TO THIS MONTH FOR REAL ESTATE.

IN NOVEMBER, WE WERE AT 99.83% COLLECTIONS AND DECEMBER WE'RE AT 99.84%.

SO WE'RE LOOKING TO COLLECT $308,176.82.

FOR PERSONAL PROPERTY.

LAST MONTH WE WERE AT 97.75%.

THIS MONTH WE'RE AT 97.86%.

AND WE HAVE AN OUTSTANDING BALANCE OF $1,106,247.21.

AS FAR AS THE SOLID WASTE FEE, WE'RE STILL AT 79.21% AND WE'RE LOOKING TO COLLECT $1,056,372.15.

ANY QUESTIONS, MS. EDWARDS? ALL RIGHT.

WE THANK YOU. THANK YOU VERY MUCH.

SANDY, EXCUSE ME.

GOOD. I'M A COUPLE OF QUESTIONS WITH THE VEHICLE THAT'S OUT OF DATE.

IN OTHER WORDS, THE LICENSE HAS NOT BEEN RENEWED AND HASN'T BEEN RENEWED FOR, SAY, THREE YEARS.

OR MAYBE MORE. AND HAS NO INTENTION OF USING IT.

IS THAT REQUIRED TO HAVE A STICKER OR THE VEHICLE LICENSE DECAL.

[00:15:05]

SO IN OTHER WORDS, IF THEY WANT TO SCRAP THE VEHICLE OR WHATEVER, THEY WOULD NEED TO SAY IT'S BEING USED FOR PARTS AND THEY NEED TO GET WITH THE COMMISSION OF REVENUE'S OFFICE ACTUALLY TO GET THAT TAKEN CARE OF.

SO IT'S A DMV MATTER.

IT IS. DMV AND COMMISSIONER OF REVENUE.

THANK YOU. YOU'RE WELCOME.

OK. ANIMAL CONTROL.

COOPERATIVE EXTENSION.

COMMUNITY DEVELOPMENT.

SOLID WASTE QUANTITIES.

PERSONNEL. MR. THROWER? OH, YES. HONORABLE BOARD MEMBERS.

WE DID HAVE THREE EMPLOYEES HIRED RECENTLY.

CHARLES [INAUDIBLE] IN THE SHERIFF'S OFFICE.

LEWIS ROBERTSON, PUBLIC UTILITIES AND JASON MUELLER SHERIFF'S OFFICE.

WE HAD ONE EMPLOYEE SEPARATION, COBY BIRD IN THE SHERIFF'S OFFICE AND TWO COMPENSATION BOARD ADJUSTMENTS, JOHN MCGIFFEN AND NAKIA ADAMS. SHERIFF'S OFFICE. THANK YOU.

OKAY. WE'LL.

NO QUESTIONS WE'LL MOVE ON TO NUMBER NINE FINANCIAL MATTERS.

[9. Financial Matters]

THE VAST MAJORITY OF THIS APPROPRIATION IS THE ANNUAL LEASE PAYMENT FOR THE FORMER [INAUDIBLE] ELEMENTARY SCHOOL FOR USE AND CONTEMPORARY COURTS BUILDING.

IF I HAVE ANY QUESTIONS OR DISCUSSION ABOUT THAT.

YOU'VE GOT TO HAVE IT. SO I GUESS WE BETTER MAKE THE MOTION TO APPROVE IT.

ALL RIGHT. IS THERE A SECOND? SECOND. ANY FURTHER DISCUSSION.

ALL THOSE IN FAVOR OF THE APPROPRIATION ORDINANCE SAY AYE.

AYE. ARE THERE ANY OPPOSITION OR NOS.

THAT IS UNANIMOUS.

THAT IS APPROVED.

[INAUDIBLE] THE BILL LIST.

PAY THE BILLS. I THINK EVERYBODY'S HAD AN OPPORTUNITY TO LOOK AT THAT.

ANYBODY HAVE ANY QUESTIONS? I HAD ONE QUESTION ON PAGE 14.

THERE WAS A $3,500 FOR A DUMPSTER REPAIR.

WHAT THE HECK WAS THAT INVOLVED? THE METAL IS VERY EXPENSIVE AND WE HAD STARTED AT ONE TIME TRYING TO BUY NEWER DUMPSTERS, BUT THE GRADE OF METAL ON THE NEWER DUMPSTERS WAS OF SUCH POOR QUALITY THAT WE FOUND OUT IT WAS BEST TO GET THE METAL COMPANY TO REPAIR.

THE ONES THAT WE HAD.

WHAT'S A NEW DUMPSTER COST.

I DON'T RECALL RIGHT NOW.

IT'S BEEN A FEW YEARS AGO SINCE I LOOKED.

ALL RIGHT. THAT ANSWERED MY QUESTION.

[INAUDIBLE] IT'S ALWAYS GOT ONE IN THERE.

YEAH, RIGHT.[INAUDIBLE] IT'S A LOT OF WORK, BUT IT'S STILL A WHOLE LOT CHEAPER THEN BUYING A NEW ONE.

THE RECYCLE BIN IN [INAUDIBLE] SAYS NO NEWSPAPERS AND ONLY DATED CARDBOARD OR SOMETHING, AND THAT'S MISLEADING. ALL RIGHT.

ANY OTHER QUESTIONS ON THE BILLS? IF NOT ENTERTAIN A MOTION TO PAY THE BILLS.

SO MOVE.

THERE A SECOND? SECOND. SECOND.

ANY FURTHER DISCUSSION? IF NOT ALL THOSE IN FAVOR SAY AYE.

AYE. OPPOSED? NO. IT'S UNANIMOUS.

WE'LL PAY THE BILLS.

OK MOVING TO NUMBER TEN THE APPOINTMENTS.

[10. Appointments]

MR. PETER COPELAND OF FRANKLIN DISTRICT IS NOT WISH TO BE REAPPOINTED.

SUPERVISOR WHITE DO YOU HAVE ANYBODY IN MIND? YEAH, I GOT SOMEBODY. ALL RIGHT.

TAMI CONNELLY.

ALL RIGHT. SHE WAS ON THE PLANNING COMMISSION.

SHE'S A APPRAISER AND REALTOR AND EVERYTHING, SO SHE'D BE GOOD FOR IT.

[00:20:01]

ALL RIGHT. [INAUDIBLE] ANYONE LIKE TO MAKE A SECOND ON THAT.

SECOND. THANK YOU. ALL RIGHT.

THEY DON'T MEET VERY OFTEN.

I DON'T THINK THEY'VE MET IN THE LAST COUPLE OF YEARS OR SO.

SO IT'S NOT A DEMANDING.

I TALKED TO PETER THIS MORNING.

HE SAID THEY HAD ONE MEETING ABOUT THE BELMONT PEANUT SIGN THEY WANTED TO PUT ON 58.

SO THAT WAS THEY DID HAVE ONE THIS YEAR.

I DIDN'T SEE THE SIGN THIS WEEKEND.

THEY HAVE ONE AND THEY HAVE ORGANIZATIONAL MEETING EVERY YEAR.

SO THEY HAVE LIKE TWO MEETINGS A YEAR.

SO SHE SAID SHE WOULD DO IT.

ALL RIGHT. ALL THOSE IN FAVOR OF THE MOTION.

AYE. OPPOSED, NO.

IT'S UNANIMOUS.

NUMBER B IS THE INDUSTRIAL DEVELOPMENT AUTHORITY.

AND MICHAEL SMITH AND COLTON PULLEY BOTH HAVE INDICATED THEY WISH TO BE RECONSIDERED.

I THINK THAT'S A NO BRAINER.

I MAKE A MOTION THAT WE GO WITH THAT.

SECOND. SECOND.

ALL THOSE IN FAVOR SAY AYE.

AYE. OK DOWN TO SEE THE CITIZENS TRANSPORTATION ADVISORY COMMITTEE.

I THINK THEY MEET QUARTERLY.

THAT'S CORRECT. AND [INAUDIBLE] DOESN'T WANT TO COME BACK.

AND MR. RANDOLPH COOK AND ASH HUTCHINS HAVE SERVED OUR SECOND TERM AND CAN'T SERVE A THIRD TERM.

[INAUDIBLE] YES.

TO REPLACE [INAUDIBLE] WOULD BE LEE ANDREW WATFORD.

I'D LIKE TO NOMINATE LINDA [INAUDIBLE] FOR THE AT-LARGE.

FOR THE AT LARGE.

YES, I THINK SHE WOULD GO TAKE THE [INAUDIBLE].

IS IT? IT'S A [INAUDIBLE] OPEN.

YES. OKAY.

YOU KNOW, 6 TO 1 AND A HALF A DOZEN THE OTHER.

I GUESS SO. GOOD.

ANYBODY HAVE ANYBODY FOR THE AT LARGE.

[INAUDIBLE]. ALL RIGHT.

SO WE'LL GO THROUGH THAT NEXT MEETING THEN.

JERUSALEM DISTRICT. I TALKED WITH LINDA SIMMONS THIS MORNING.

SHE'S WILLING TO SERVE ON THAT.

BE VERY GOOD APPOINTMENT FOR THAT, BECAUSE HE'S VERY ADAMANT ABOUT TRAFFIC SAFETY.

SO I'LL MAKE A RECOMMENDATION THAT WE APPOINT HER.

SECOND. ANY FURTHER DISCUSSION.

ALL THOSE IN FAVOR OF MS. SIMMONS.

AYE. OPPOSED, NO. OKAY.

SHE IS APPOINTED. WE HAVE WESTERN TIDEWATER COMMUNITY SERVICE BOARD.

FORTUNATELY, [INAUDIBLE] AND MISS ANGELA VICK HAVE WISHED TO BE CONSIDERED FOR REAPPOINTMENT.

I CAN MAKE A MOTION CONCERNING THAT.

I MOVE THAT THEY BE REAPPOINTED.

ALL RIGHT, SO SECOND. SECOND.

ALL RIGHT. ALL THOSE IN FAVOR SAY AYE.

AYE. ALL RIGHT.

THAT'S UNANIMOUS ALSO.

LIKE PEOPLE THAT WANT TO COME BACK AND DO THE STUFF MAKES IT EASY.

ALL RIGHT. NUMBER 11, WE HAVE TWO PARTS OF THIS.

[11. FY 2022 Comprehensive Annual Financial Report Southampton County - Annual Comprehensive Financial Report]

GO AHEAD.

OKAY. MS. KIMBERLY JACKSON, CPA, A PARTNER WITH THE FIRM [INAUDIBLE] JONES AND ASSOCIATES, WILL PRESENT THE FISCAL YEAR 22 COMPREHENSIVE ANNUAL FINANCIAL REPORT VIRTUALLY IN JUST A FEW MOMENTS.

SHE'S BEEN WITH US SINCE THE BEGINNING OF THE MEETING.

TONIGHT, YOU HAVE RECEIVED AN ELECTRONIC COPY OF THE COMPLETED FISCAL YEAR 22 AUDIT.

PRIOR TO THIS MEETING, THE BOUND COPIES ARE IN [INAUDIBLE].

THEY DID NOT ARRIVE TODAY BUT SHOULD BE IN THE BUILDING BY THE END OF THIS WEEK.

SO WE WILL GET YOU YOUR BOUND COPIES IN THE PACKET.

[00:25:04]

IF YOU TURN TO THE SECOND PAGE DOWN AT THE BOTTOM, YOU'LL SEE THAT AS PAGE 171 ACTUALLY.

AND THIS IS THE SCHEDULE OF FINDINGS AND QUESTION COST.

THE REPORT INCLUDES AN UNMODIFIED OPINION WITH REGARDS TO THE FINANCIAL STATEMENTS, WITH NO MATERIAL WITNESS WEAKNESSES, NO DEFICIENCIES, AND NO INSTANCES OF NONCOMPLIANCE, FINDINGS OR QUESTION COST.

IN ADDITION, REGARDING THE FEDERAL AWARDS, THERE WERE NO MATERIAL WEAKNESSES AND NO SIGNIFICANT DEFICIENCIES IDENTIFIED IN THAT EITHER.

THE REPORT REGARDING COMPLIANCE FOR MAJOR FEDERAL PROGRAMS ALSO SHOWS AN UNMODIFIED OPINION.

AND JUST AS A SIDE NOTE, JUST TO REMIND US ALL, THE AUDIT IS ONLY A SNAPSHOT OF THE COUNTY'S FINANCIAL POSITION AS IT IS PRESENTED ON JUNE 30TH, 2020, TO ANY CHANGES SINCE THAT TIME ARE NOT REFLECTED IN THE AUDIT.

IF YOU WILL TURN TO THE NEXT SET OF PAGES, YOU CAN GO OVER TO PAGE 113.

THIS IS THIS REPORT SHOWS THE GENERAL FUND GENERAL NET REVENUES EXCEEDED THE NET EXPENDITURES BY $1,501,029.

SO THAT FULL REPORT SHOWS YOU BY DEPARTMENT OF REVENUES AND EXPENDITURES.

IT GIVES YOU THE TOTAL FOR EACH DEPARTMENT.

IF YOU WILL, TURN TO THE NEXT PAGE.

THAT IS 112 AND THAT IS SHOWING THAT OF THE TRANSFER THAT WE HAD ALLOCATED BUDGETED FOR THE SCHOOL BOARD.

IT WAS UNDERSPENT BY $108,586.

AND THEN WE'RE GOING TO TURN OVER TO THE NEXT SEVERAL PAGES, 44 THROUGH 47.

AND THAT'S A LISTING OF ALL OF THE DEBT THAT THE COUNTY HAS.

YOU DO SEE THAT THE LONG TERM INDEBTEDNESS, WHICH INCLUDES COMPENSATED ABSENCES, INCREASED FROM ON JULY 1ST OF 2021.

IT WAS LET'S SEE HERE.

AND IT INCREASED FROM 73.6 MILLION TO 82.7 MILLION.

YOU'LL GO TO THE NEXT PAGE, WHICH IS PAGE 11, AND THAT IS SHOWING THE COUNTY'S OVERALL NET POSITION FOR GOVERNMENTAL ACTIVITIES.

IT IMPROVED FROM 30.52 MILLION TO 30.67 MILLION, AND THE NET POSITION IN THE WATER AND SEWER FUND IMPROVED BY $354,963.

YOU TURN TO THE LAST PAGE THAT IS NUMBER 14 IN YOUR PACKET.

CAN YOU SEE THE HIGHLIGHTED ITEM DOWN THERE? THE END OF YEAR GENERAL FUND BALANCE IS CURRENTLY AT $11,379,959.

THE UNAPPROPRIATED BALANCE EQUATES TO ROUGHLY 32% OF THE GENERAL FUND EXPENDITURES.

THE GOVERNMENT FINANCE OFFICERS ASSOCIATION.

THEIR GUIDELINE IS TO MAINTAIN AT LEAST TWO MONTHS OF GENERAL FUND OPERATING EXPENSES EXPENDITURES IN OUR RESERVE FUNDS, WHICH IS RIGHT AT ABOUT 17%.

BUT PLEASE REMEMBER THAT AS WE HAD BEEN TALKING AND DOING THE BUDGET OVER THE PAST COUPLE OF YEARS, WE WERE HOPING THAT WE WOULD HAVE FUNDS TO ADD TO THE FUND BALANCE BECAUSE IN FISCAL YEAR 23 WE WERE SCHEDULED TO USE 1,298,000 FROM OUR UNAPPROPRIATED GENERAL FUND RESERVE, WITH A MILLION OF THAT GOING TOWARDS COURTHOUSE DEBT SERVICE.

SO AT THIS POINT, MISS KIM JACKSON WILL DO HER PRESENTATION.

GOOD AFTERNOON. SO [INAUDIBLE] OVER A FEW PAGES.

[00:30:01]

WELCOME, KIM. I JUST WANTED TO MAKE SURE.

SO THE FINANCIAL SECTION IS THE FIRST PART OF THE AUDIT REPORT AND INCLUDES THE INDEPENDENT AUDITOR'S REPORT, WHICH STATES THE AUDIT WAS PERFORMED IN ACCORDANCE WITH ALL APPLICABLE AUDITING STANDARDS BASED ON THE AUDIT PROCEDURES AND UNMODIFIED OPINION OR CLEAN OPINION WAS ISSUED FOR FISCAL YEAR 2022.

PAGES ONE THROUGH EIGHT ARE YOUR MANAGEMENT DISCUSSION AND ANALYSIS WHICH SUMMARIZED THE FINANCIAL RESULTS FOR THE FISCAL YEAR JUST IN A MORE CONDENSED FORMAT.

KIND OF JUST GIVES A SNAPSHOT OF EVERYTHING.

PAGE 11 IS YOUR FULL ACCRUAL BALANCE SHEET AND STATEMENT OF ACTIVITIES, WHICH INCLUDES YOUR PENSION AND OPEB ACTUARIALLY DETERMINED LIABILITIES AND OR ASSETS WHICH CAN VARY WIDELY FROM YEAR TO YEAR BASED ON VARIOUS FACTORS AND ASSUMPTIONS.

PAGE 12 IS THE BALANCE SHEET THAT MOST PEOPLE ARE MOST FAMILIAR WITH.

THE GOVERNMENTAL FUNDS.

THE MAIN OPERATING FUND.

WHICH HAS AN INCREASE IN FUND BALANCE, APPROXIMATELY 1.5 MILLION FOR FISCAL YEAR 22.

THE COUNTIES TOTAL GENERAL FUND UNASSIGNED FUND BALANCE WAS APPROXIMATELY 11.4 MILLION, AS MENTIONED, WHICH ARE THE COUNTIES FUNDS THAT ARE NOT EARMARKED FOR SPECIAL PROJECTS OR RESTRICTED FOR CERTAIN PURPOSES.

TOTAL GENERAL FUND REVENUES DECREASED APPROXIMATELY 2.9 MILLION FROM THE PRIOR YEAR, WHICH WAS BASICALLY THE COUNTY'S CARES FUNDING IN FISCAL YEAR 21, THE COUNTY'S LARGEST REVENUE SOURCE IS PROPERTY TAXES AT 60%.

INTERGOVERNMENTAL REVENUES REPRESENT THE SECOND LARGEST WHICH ARE YOUR REVENUES FROM THE STATE AND FEDERAL GOVERNMENT AT 22% OF YOUR TOTAL REVENUE? THE GENERAL FUND EXPENDITURES DECREASED APPROXIMATELY 2.9 MILLION, WHICH WAS THE SAME AS THE INCREASE.

WHICH PUBLIC SAFETY REPRESENTED A DECREASE OF 1.1 MILLION, WHICH OF COURSE A LOT OF THE CARES FUNDING WAS SPENT ON PUBLIC SAFETY IN THE PRIOR YEAR PER GUIDELINES PAGES 16 AND 17 SHARE THE COUNTY'S PROPRIETARY FUNDS, WHICH THE ENTERPRISE FUND'S TOTAL NET POSITION INCREASED APPROXIMATELY 355,000.

HOWEVER, DEPRECIATION IS 1.2 MILLION IN THERE SO WITHOUT DEPRECIATION, NET POSITION WOULD HAVE INCREASED 1.6 MILLION.

PAGES 19 AND 20 ARE THE FIDUCIARY FUND STATEMENTS WHICH WERE NEW THAT WE ADDED LAST YEAR FOR THE NEW STATEMENT.

AND AS A NET MENTIONED, YOUR LONG TERM DEBT SCHEDULE CAN BE FOUND ON PAGE 44.

WITH THE INCREASES THIS YEAR FOR THE EXTRA FUNDING FOR THE COURTHOUSE AND SOME VEHICLE PURCHASES AND EQUIPMENT.

PAGES 3843 AND 48 HAVE FOOTNOTES RELATED TO LEASES WHICH WERE A NEW REQUIREMENT THIS YEAR DUE TO THE IMPLEMENTATION OF A NEW STANDARD FROM THE GOVERNMENTAL ACCOUNTING STANDARDS BOARD REFERRED TO AS GASB 87.

PAGE 38 HAS YOUR REQUIRED DISCLOSURES FOR THE COUNTY, WHICH WAS THE COMPONENT UNIT SCHOOL BOARD BEING THE LESSOR IN PAGES 43 AND 48 HAD THE REQUIRED DISCLOSURES FOR THE COUNTIES BEING THE LESSEE, THE COUNTY COMPONENT UNIT SCHOOL BOARD FINANCIAL STATEMENTS BEGIN ON PAGE 146, WHICH IS YOUR BALANCE SHEET STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE, AND THAT'S FOLLOWED BY THE BUDGET TO ACTUAL SCHEDULES FOR THE SCHOOL BOARD FUNDS.

THE FINAL SECTION IS THE COMPLIANCE SECTION, WHICH LINDA SPOKE ABOUT.

IT INCLUDES THE AUDIT REPORTS AND OPINIONS ON INTERNAL CONTROLS, COMPLIANCE OVER MAJOR FEDERAL PROGRAMS AND COMPLIANCE WITH THE COMMONWEALTH OF VIRGINIA LAWS, REGULATIONS, CONTRACTS AND GRANTS.

WE ONLY HAD ONE INSTANCE TO REPORT IN THERE FOR COMPLIANCE, WHICH WAS REGARDING CONFLICT OF INTEREST STATEMENTS NOT BEING FILED TIMELY.

AND THEN LASTLY, AND LYNETTE, I DON'T KNOW IF THEY HAD A COPY OF THE MANAGEMENT LETTER COMMON OR NOT.

I DON'T THINK SO. YEAH.

OKAY. WE HAD ONE MANAGEMENT LETTER COMMENT WITH RESPECT TO PERSONNEL RECORDS AT THE SCHOOL BOARD THAT STATED DURING THE COURSE OF THE AUDIT WE DISCOVER NUMEROUS INSTANCES WHERE EMPLOYEE PERSONNEL RECORDS WERE NOT UPDATED TO REFLECT PAY CHANGES THAT OCCURRED DURING THE FISCAL YEAR.

WE RECOMMEND DOCUMENTING AND THE PERSONNEL FILE EACH TIME A CHANGE IN PAY OCCURS.

AND THAT IS BEING IMPLEMENTED NOW.

ANYBODY HAVE ANY QUESTIONS?

[00:35:02]

OKAY. THANK YOU.

THANK YOU. OKAY.

EVERYBODY'S HEARD BOTH OF THOSE REPORTS.

ANYBODY HAVE ANY QUESTIONS OR FURTHER COMMENTS? THAT UNSPENT BALANCE IN THE SCHOOL BOARD.

WHAT HAPPENS WITH THAT? DO THEY TURN IT BACK IN? YES, MA'AM. IT HAS BEEN TURNED BACK IN.

THAT GOES BACK TO THE SCHOOL? NO, SIR. IT WENT BACK INTO OUR GENERAL FUND TO BE REAPPROPRIATED OR REUSED.

HOWEVER, THE BOARD MAY CHOOSE DURING THE YEAR.

ALL RIGHT. IF THERE ARE NO QUESTIONS, THEN A MOTION REQUIRED TO ACCEPT THE 2022 COMPREHENSIVE ANNUAL FINANCIAL REPORT.

SO MOVED.

WE HAVE A SECOND. ALL THOSE IN FAVOR.

ANY DISCUSSION BEFORE WE VOTE.

ALL THOSE IN FAVOR SAY AYE.

AYE.

UNANIMOUS. OK MOVE ALONG HERE.

THE NEXT ONE IS NUMBER 12.

[12. FY 24 Budget Calendar and Committee Appointments]

BUDGET COMMITTEE SUPERVISOR GILLETTE SUPERVISOR CORNWELL SCHOOL BOARD.

BUDGET COMMITTEE WOULD BE SUPERVISOR FAISON AND SUPERVISOR CORNWELL.

THAT'S THE LIAISON COMMITTEE.

AND THAT'S RIGHT.

THAT'S EXACTLY WHAT IT IS.

I'D BE ABLE TO CONTINUE TO SERVE ON THAT.

OKAY, EVERYBODY HAPPY TO KEEP SERVING WHERE THEY ARE.

MOTION TO APPROVE. ALL RIGHT, THE SECOND.

SECOND. ALL THOSE IN FAVOR SAY AYE.

AYE, AYE. THOSE TWO COMMITTEES HAVE BEEN APPROVED.

WE'LL MOVE ON TO THE BUDGET CALENDAR.

DPES EVERYONE HAVE TIME TO LOOK AT THE BUDGET CALENDAR.

ANYBODY HAVE ANY QUESTIONS ABOUT THAT? IT LOOKED LIKE IT WAS LIKE IT'S BEEN THE END OF THE LAST FEW YEARS.

IS IT NOT? THAT'S CORRECT.

IT'S BASICALLY WHAT YOU ALL HAVE BEEN DOING IN THE LAST FEW YEARS.

THAT'S. THE BIGGEST DIFFERENCE IS THAT WE ARE ASKING DEPARTMENTS TO TURN IN ESTIMATES A MONTH EARLIER TO GIVE TIME TO TO GO AHEAD AND GET THINGS WORKING, WORKED INTO THE SYSTEM.

SO LETTERS WILL BE GOING OUT NEXT WEEK TO DEPARTMENTS AND ORGANIZATIONS.

ALL RIGHT. WE NEED A MOTION TO OK THE SCHEDULE.

SO MOVED. SECOND.

SECOND. ALL THOSE IN FAVOR SAY AYE.

AYE.

UNANIMOUS. OKAY.

NUMBER 13 POLLING PLACE CHANGE.

[13. Polling Place Change - Request to Authorize a Public Hearing]

WE DO HAVE AN ALTERNATIVE.

THEY FORGET THAT I'M A LITTLE CURIOUS AS TO WHY.

WHAT WERE THEIR PROBLEMS? AND IS THIS A PRECEDENT FOR THE OTHER CAR COMPANIES AROUND THE COUNTY WHERE WE ALL GO TO VOTE? NOT SO.

I HAVE A [INAUDIBLE] BURGESS, DIRECTOR OF ELECTION SOUTHAMPTON COUNTY AND I WOULD LIKE TO PRESENT TO MR. THROWER I HAVE A LETTER FROM THE CORTLAND FIRE DEPARTMENT STATING CORTLAND VOLUNTEER FIRE DEPARTMENT NOTIFIED THE VOTER REGISTRAR OFFICE ON 627 THAT THE ORGANIZATION WOULD LIKE TO DISBAND THE USE OF THE CORTLAND VOLUNTEER FIRE DEPARTMENT AS A POLLING PLACE AFTER THE NOVEMBER 2022 ELECTION.

[00:40:02]

WE HOPE THAT YOU UNDERSTAND.

AND THAT IS.

THANK YOU. APPRECIATE THAT.

NOT A LOT OF EXPLANATION. APPRECIATE IT, MA'AM.

ACTUALLY, NO EXPLANATION.[INAUDIBLE] WE DON'T WANT TO DO IT AGAIN.

WHY? I THINK I'D LIKE TO KNOW WHY.

BECAUSE I CAN SEE WHAT'S GOING TO HAPPEN TO OTHER FIRE DEPARTMENTS.

THEY'VE GOT TO FOLLOW SUIT.

WE HAVE A PROBLEM THERE THAT WE KNOW ABOUT OR.

IT IS THE RECOMMENDATION OF THE ELECTORAL BOARD.

AND I THINK AS IT STANDS CURRENTLY THAT WE DON'T HAVE CONTRACTS WITH THE FIRE DEPARTMENTS, WE HAVE CONTRACTS WITH COMMUNITY BUILDINGS AND CHURCHES AND POLLING PLACES OF THAT NATURE, AND THAT IT WOULD BE TO THE BENEFIT OF US ALL IF WE HAD CONTRACTS WITH THE FIRE DEPARTMENTS AS WELL, BECAUSE THE CONTRACT WAS ORIGINALLY DRAWN UP TO GIVE US A 12 MONTH NOTICE EITHER WAY, US OR THEM, SO THAT THEY COULDN'T JUST CUT US OFF REALLY THE LAST SECOND.

AND THAT WAS MY FEAR WHEN THEY CAME TO ME IN THIS YEAR BECAUSE I WAS ON THE VERGE OF GETTING, YOU KNOW, BALLOTS PRINTED AND GETTING READY FOR ABSENTEE VOTING.

AND I ASKED THEM IF THEY WOULD PLEASE WORK WITH ME THROUGH THE NOVEMBER ELECTION CYCLE.

SO, YES, I THINK IT WOULD BE ADVANTAGEOUS TO EVERYONE IF WE HAD CONTRACTS WITH EVERY SINGLE POLLING PLACE.

THAT BEING SAID, I ALSO I REACHED OUT TO THE COURTLAND ROYTON BUILDING AND THEY VOTED ON.

I ASKED THEM IF THEY WOULD BE THE POLLING PLACE FOR THE COURTLAND PRECINCT AND THEIR GENERAL MEMBERSHIP VOTED TO ALLOW THE USE OF THEIR BUILDING TO SOUTHAMPTON COUNTY AS A POLLING PLACE.

AND I GOT THEM TO DO A LOT OF THAT.

HOW LONG ARE THEY MAKING A COMMITMENT TO THAT? HOW LONG? ONE OF THE CONTRACTS THAT I HAVE IN MY OFFICE STOOD UP AS IT WAS A THREE YEAR CONTRACT, AND THEN IT AUTOMATICALLY RENEWS AT THE BEGINNING OF EVERY YEAR.

AND THEN I NOTICED THAT IN LOOKING AT OTHER CONTRACTS THAT THEY WERE DONE JUST AS AN ONE YEAR CONTRACT WITH AN AUTOMATIC RENEWAL. SO THAT WOULD BE UP TO, YOU KNOW, AND LOOKING AT THANK YOU AND LOOKING AT THAT, THIS VOTER REGISTRAR IS CORRECT.

YOU DO HAVE SOME CONTRACTS WITH SOME OF THE OTHER COMMUNITY POLLING PLACES, BUT I DON'T BELIEVE ANY OF THE.

I MAY BE WRONG, BUT NONE OF THE VOLUNTEER FIRE DEPARTMENT.

SO GOING FORWARD, WE'RE GOING TO SOLIDIFY CONTRACT, PUT CONTRACTS IN PLACE WITH ALL THE POLLING PLACES TO MAKE SURE EVERYBODY IS ON THE SAME PAGE IN TERMS OF USE OF THEIR FACILITIES.

THAT'S CORRECT. TO START OFF.

JUST TO GIVE YOU ALL A LITTLE UPDATE ON THE REDISTRICTING PROCESS, THE LOCAL REDISTRICTING.

I'VE BEEN WORKING WITH ELECTED STAFF AND WE ARE PLANNING ON SWITCHING TO THE NEW ENVIRONMENT BY THE END OF THIS WEEK.

AND WHEN I SAY THE NEW ENVIRONMENT, THAT'S THE THE LOCAL REDISTRICTING WILL BE IMPLEMENTED AND IN PLACE.

AND WE HAVE A SPECIAL ELECTION FOR THE FOURTH CONGRESSIONAL DISTRICT COMING UP FEBRUARY THE 21ST.

SO THOSE NEW POLLING PLACES WILL BE IN PLACE FOR THAT FOURTH CONGRESSIONAL SPECIAL ELECTION.

AND THAT'S FEBRUARY 21ST.

YES, SIR. YES.

THANKS FOR THE INFORMATION, MISS BURGESS.

DOES THE. DO WE DONATE ANY FUNDS FROM THE COUNTY TO THE FIRE DEPARTMENTS? YEAH. THEN WHY ARE WE SITTING HERE TALKING ABOUT THEM TAKING AND NOT ALLOWING US TO USE THE BUILDING? WELL, THAT'S THE QUESTION, I THINK.

DON'T WE GIVE EVERYBODY 10,000? WELL, THEY DID WHEN I'VE BEEN IN [INAUDIBLE] 30 YEARS AND IT'S NOT AN ISSUE.

THEY DONATE $10,000.

THEY USE THE FIRE DEPARTMENT.

AND I MEAN, IT'S ALL NEW TO ME.

I DON'T UNDERSTAND IT. WE WEREN'T GIVING ANY MONEY, THEN I CAN UNDERSTAND IT.

AND WE'D BE LUCKY TO GET TO [INAUDIBLE] CLUB.

I DON'T KNOW.

I JUST HAVE SO MUCH RESPECT FOR WHAT WORKED FOR THE FIRE DEPARTMENTS DO, AND I WOULD HATE TO SEE THE COUNTY PUT SOME TYPE OF, UH, RESTRICTION OR WHATEVER ON THEM TO SAY THAT WE EXPECT THEM TO DO SOMETHING BESIDES FIGHT FIRE.

TELL ME IF I'M WRONG, BUT THE PLATFORM IS NOT OWNED BY THE CANDIDATES.

AS FAR AS I'M AWARE, THE VOLUNTEER FIRE DEPARTMENTS ARE OWNED SEPARATELY, SO I DON'T KNOW ABOUT THE HISTORY OF THE COUNTY'S EXPERIENCE WITH THE VOLUNTEER FIRE DEPARTMENT, BUT IN

[00:45:03]

BUT, WELL, YOU KNOW, I THINK IT'S IMPORTANT WE FIND OUT WHAT THE PROBLEM WAS HERE SO THAT WE CAN HEAD IT OFF SO IT ISN'T A PROBLEM.

AND ONE OR THE OTHER DEPARTMENTS.

THEREFORE, I'D LIKE THAT FRIENDLY EXPLANATION OF WHY WHY, YOU KNOW, PREVENTIVE.

IT'S A PROBLEM THAT WE CAN GO TO THE OTHER FIRE DEPARTMENT AND SAY, LOOK, WE'VE HEARD THERE'S A PROBLEM HERE.

HOW CAN WE FIX THIS? YEAH, I CAN REACH OUT TO THE THE CORTLAND FOLKS THAT RUN THE FIRE DEPARTMENT AND TRY TO GET SOME MORE INFORMATION. I THINK A LOT OF TIMES IT'S JUST THEY DON'T LIKE THE INCONVENIENCE OF THEIR FACILITY BEING UTILIZED FOR SOMETHING ELSE EXCEPT FOR OTHER THAN FIGHTING FIRES.

BUT WE CAN FIND OUT MORE INFORMATION ON THAT.

WOULD IT BE OKAY IF YOU HAVE YOUR ANSWER NEXT MONTH? HAVE MY ANSWER. NO, IT WOULD NOT.

YOU MAY TO HAVE IT TONIGHT, RIGHT? I NEED TO HAVE IT TONIGHT BECAUSE TO IMPLEMENT AND FLIP THAT SWITCH TO THE NEW CURRENT ENVIRONMENT, IT NEEDS TO BE A DONE DEAL.

AND TO BE QUITE HONEST WITH YOU, ALL THE ROUTINE BUILDING IS A MUCH BETTER SET UP FOR A POLLING PLACE IN CORTLOND.

THERE'S MORE PARKING.

THE FLOW OF TRAFFIC WILL BE MUCH BETTER THERE.

THE BUILDING IS A BETTER UTILIZATION OF PEOPLE FLOWING THROUGH IT.

I ACTUALLY WHEN I FIRST STARTED CONTEMPLATING REDISTRICTING, HAD THAT DEPARTMENT ON MY RADAR.

WHAT CAN I WHERE CAN I GO TO REPLACE IT? AND I JUST DECIDED NOT TO STIR THAT POT.

AND THEY ENDED UP COMING TO ME AND SAYING THEY WANTED IT.

SO I ACTUALLY PREFER THE [INAUDIBLE] BUILDING AND I NEED THIS PLAN ACCEPTED AND IN PLACE BECAUSE I'VE GOT TO MOVE FORWARD WITH THE SPECIAL ELECTION COMING UP.

FOR ME. IT'S GOT TO HAPPEN.

SO TO BE CLEAR WITH THAT, WITHOUT ANY AGREEMENT IN PLACE WITH THE CORTLAND VOLUNTEER FIRE DEPARTMENT, YOU CAN'T MANDATE THAT YOU HAVE AN ELECTION THERE.

SO THAT'S THE REASON WE SHOULD GO TOWARDS HAVING AGREEMENTS WITH ALL THE FIRE DEPARTMENTS.

YEAH, WE DON'T HAVE CONTRACT WITH THEM.

WE CAN'T MAKE THEM DO IT.

SHE NEEDS TO KNOW SOMETHING.

BUT IT IS IN PLACE TO USE THE CORTLAND [INAUDIBLE] BUILDING IMMEDIATELY.

YEAH, THAT'S. THAT'S WHY IN THE ORDINANCE AND WE UPDATE IT, I WILL SUPPORT IT WHEN Y'ALL PUT THIS ORDINANCE TOGETHER IN THE PAST.

WE NEED TO UPDATE FROM BOYKINS PRECINCT TO BOYKINS BRANCHVILLE PRECINCT.

THAT'S JUST STUFF. THAT'S JUST A NAME, NAME, CLERICAL THING.

BUT SO WHAT WE'RE ASKING IS TO AUTHORIZE A PUBLIC HEARING AT YOUR JANUARY MEETING TO MAKE THAT OFFICIAL, THOSE CHANGES.

SECOND.

OK. WE HAVE A MOTION ON THE FLOOR TO ADVERTISE THIS.

THE PUBLIC HEARING ON JANUARY 24, 2023, THE REGULAR MEETING.

ANY FURTHER DISCUSSION? I HAVE A QUESTION. IF I MAY, BEFORE WE VOTE.

AND I DON'T KNOW WHO MAY BE BEST TO ANSWER THIS OR EDUCATE ME ON THIS, BUT MY DISTRICT, THE NORTHEAST ELECTION DISTRICT IS ALWAYS WHAT A [INAUDIBLE] DISTRICT WAS TWO POLLING PLACES.

OF COURSE, [INAUDIBLE] FIRE DEPARTMENT IS NOW THE [INAUDIBLE] PRECINCT PART OF THAT DISTRICT AS WELL, BECAUSE THAT'S WHAT IT LOOKS LIKE IN THE ORDINANCE.

IT DOES. AND I CAN EXPLAIN THAT WHEN WE WERE WORKING WITH BRANDON, THE GIS GUY, AND THE ONE THAT WAS A LINE THAT WENT DOWN THE RAILROAD RIGHT RIGHT WAY [INAUDIBLE].

THE PEOPLE ON THIS SIDE OF THAT RAILROAD RIGHT AWAY WOULD HAVE HAD TO GO TO BERLIN TO VOTE.

AND I SAID, WELL, THAT'S A TIME THOSE PEOPLE WILL JUST BE BESIDE THEMSELVES IF THEY HAVE TO GO TO BERLIN.

AND BRANDON SAID, WELL, IT'S NOT AN INCORPORATED TOWN WELL, IT MIGHT NOT BE INCORPORATED, BUT IT IS.

IT'S A VILLAGE. AND HE SUGGESTED THAT WE CREATE THAT SMALL PRECINCT THAT IS PART OF YOUR DISTRICT AND THEY'LL JUST USE THEY CAN STILL USE THE FIREHOUSE AS A LOCATION.

SO [INAUDIBLE] FIREHOUSE WILL BE A POLLING LOCATION FOR YOUR DISTRICT.

[00:50:01]

GOT YOU. AND THAT WAS JUST TO KEEP THE PEOPLE IN [INAUDIBLE].

[INAUDIBLE]. BECAUSE I LIVE THERE.

I DON'T THINK. THANK YOU.

YES, SIR. ANY QUESTIONS? WHERE'S A FIFTH ONE? WHAT'S YOUR DISTRICT? NORTHEAST.

AND THE REST OF IT [INAUDIBLE].

IT'S NOT ON THE HANDOUT.

IT'S IN THE AGENDA PACKET, BUT IT'S THE NORTHEAST ELECTION DISTRICT.

RIGHT. IS IS THE TOP OF THE SECOND PAGE.

SO NOW THE PAGE, IT'S IN THE AGENDA PACKET ITSELF.

ANY FURTHER DISCUSSION.

WE HAVE A MOTION AND THE SECOND.

ALL THOSE IN FAVOR OF THE MOTION SAY AYE.

AYE. OPPOSED. OKAY.

WE'LL HAVE THAT PUBLIC HEARING IN JANUARY.

OK. NUMBER 14 ORGANIZATIONAL MATTERS.

[14. 2023 Organizational Matters]

MOTION TO DO SO.

ALL THOSE IN FAVOR SAY AYE. AYE.

OKAY. SECOND PART IS THE JANUARY 2023 HOLIDAY SCHEDULE.

THE FIRST HOLIDAY IS JANUARY TWO, NEW YEAR'S DAY, AND THE SECOND IS JANUARY 16TH, WHICH IS MARTIN LUTHER KING JUNIOR DAY.

WE'LL ENTERTAIN A MOTION TO ACCEPT THOSE HOLIDAYS.

SO THE SECOND.

SECOND. ALL THOSE IN FAVOR SAY AYE.

AYE. THAT'S UNANIMOUS ALSO.

ALL RIGHT. PROJECT UPDATES.

[15. Project Updates]

WE DO HAVE A FEW VERY BRIEF UPDATES.

THE COURTHOUSE RENOVATION, AS YOU'RE AWARE, DOMINION ENERGY DID COMPLETE THE PRIMARY LINE AND TRANSFORMER RELOCATION WORK.

HEARTLAND CONSTRUCTION CONTINUALLY REVISES THE PROJECT SCHEDULE BASED ON THE DELAY PERTAINING TO THAT WORK.

SO THE LATEST SUBSTANTIAL COMPLETION DATE IS SLATED FOR DECEMBER OF 23, THE FINAL BEING IN JANUARY OF 24.

THE CONSTRUCTION CONTRACT, INCLUDING CHANGE ORDERS, NOW STANDS AT $22,021,483.74. YOU DO HAVE THE LATEST CERTIFIED PAY APPLICATION ATTACHED. WE'VE PROCESSED THE CONTRACTORS FIRST 13 PAY APPLICATIONS AND HAVE PAID THEM $8,149,916.35.

THE INSURRECTION TRAIL AND SUPERVISOR UPDIKE KNOWS MUCH MORE ABOUT THIS PROJECT THAN I DO, BUT THEY HAVE BEEN WORKING ON THE FINAL IMPROVEMENTS TO THE REBECCA VAUGHAN HOUSE AND A TEMPORARY OPENING WAS HELD ON OCTOBER 30TH.

VERY NICE LOOKING HOUSE.

WE'RE LOOKING FORWARD TO THAT OPENING, HOPEFULLY SOON.

WE DID MEET COUNTY STAFF DID MEET WITH THE HISTORICAL SOCIETY CIRCLE C COMMUNICATIONS, AND WE'VE BEEN DISCUSSING THE INSTALLATION OF THE TRAIL SIGNS AND WE ANTICIPATE CIRCLE C COMMUNICATIONS INSTALLING MOST OF THE SIGNS, 14 OF THOSE WITHIN THE NEXT COUPLE OF MONTHS, HOPEFULLY BY THE END OF JANUARY. THE REMAINING FIVE SIGNS WILL BE INSTALLED BY HARTLEY CONSTRUCTION AT THE END OF THE COURTHOUSE RENOVATION.

THE NEWSOME'S HOUSING AND DRAINAGE IMPROVEMENT PROJECT.

AS YOU'RE AWARE, WE DO HAVE MONTHLY MEETINGS.

WE DID HAVE OUR LAST MEETING ON DECEMBER 14TH.

CONTRACTS HAVE BEEN AWARDED TO BLUEPRINT BUILDERS FOR REHABS 223 200 THOMASON ROAD AND 224 THOMASTON ROAD.

AND WE ANTICIPATE THE CONTRACTOR STARTING ON THOSE REHABS IN THE NEXT COUPLE OF WEEKS.

GOOD NEWS. AND WE'RE ALSO PREPARING EASEMENTS FOR THE DRAINAGE IMPROVEMENTS IN THE NEIGHBORHOOD.

WE DID HAVE A COMMUNITY CLEANUP BACK IN EARLY TO MID-OCTOBER.

THE RADIO NEEDS PROJECT.

AS YOU'RE AWARE, WE'VE RETAINED CTA CONSULTANTS LLC TO PUT SOME RECOMMENDATIONS TOGETHER ON HOW WE MOVE FORWARD ON OUR RADIO PROJECT.

[00:55:01]

AND THE FRANKLIN CITY MANAGER AND I ARE IN THE PROCESS OF REVIEWING THAT INFORMATION AND DISCUSSING NEXT STEPS ON THE PROJECT.

SO I ANTICIPATE CTA WILL BE COMING TO Y'ALL'S MEETING IN THE NEXT MONTH OR TWO TO TALK ABOUT NEXT STEPS ON THAT PROJECT.

SO WE'RE MAKING PROGRESS.

THANK YOU, SIR. ANY QUESTIONS CONCERNING ANY OF THOSE REPORTS? OKAY. NUMBER 16.

[16. Miscellaneous]

YOU HAVE THAT IN FRONT OF YOU IN THE TABLE TONIGHT.

WE HAVE TO DO THAT ONCE A YEAR.

CAN'T HAND IT IN BEFORE JANUARY ONE OR LATER THAN FEBRUARY OR TWO.

IF YOU HANDED IT ON FEBRUARY TWO, YOU HAVE TO PAY THE GROUNDHOG $250.

OKAY. CORRESPONDENCE.

IF I HAVE ANY COMMENTS, I WOULD LIKE TO ASK HOW MANY PEOPLE WERE ON THE VIRTUAL CIRCUIT TONIGHT THUS.

IT LOOKS LIKE TEN. WHAT ARE WE DOING TO ADVERTISE THAT? GET THAT WORD OUT.

WE ASKED [INAUDIBLE] TO DO AN ARTICLE, BUT HE PUT A SENTENCE IN THERE, NOT AN ARTICLE.

AND LIKE I SAID, WHEN WE GET THE FACEBOOK PAGE SET UP FOR THE COUNTY, WE'LLSEND OUT INFORMATION ON THAT.

SO HOPEFULLY WE'LL HAVE PEOPLE SUBSCRIBE TO THE COUNTY FACEBOOK PAGE AND THEY'LL BE INFORMED OF BEING ABLE TO STREAM THE COUNCIL, THE BOARD MEETINGS HERE AS WELL.

THERE'S $180 A PERSON TONIGHT, 1800 DOLLARS A MONTH THAT IS THAT CORRECT? SOMETHING LIKE THAT. AND WE NEED TO GET THAT OUT.

I TALKED TO PEOPLE. THEY DON'T HAVE ANY IDEA ABOUT IT.

I LIKE TO SEE CAN PUSH THE TIDEWATER NEWS TO PUT SOMETHING IN AND.

WHATEVER WE NEED TO DO.

WE HAVE OUR OFFER.

FORGIVE ME FOR ASKING IF THIS HAS BEEN DONE IN THE PAST OR NOT.

THIS ROOM TO THE SCHOOL BOARD TO UTILIZE IT FOR THEIR MEETINGS AS WELL.

I THINK ABOUT THEM BEING ABLE TO UTILIZE THAT SAME TECHNOLOGY.

THEN YOU COULD DIVIDE IT OUT BY HOWEVER MANY PEOPLE THAT ARE WATCHING THEIR LIVE STREAMED MEETINGS AS IT GETS CHEAPER, LESS EXPENSIVE.

AT THE SCHOOL. IT WOULD NOT.

IT WOULD NOT BECAUSE.

IN THE CONTRACT WITH THEM.

SUSAN, YOU CORRECT ME, THERE ARE X NUMBER OF LIVE FEEDS AND IT'S FOR BOARD MEETINGS AND OUR PLANNING COMMISSION, BUT IT DOES NOT INCLUDE OTHER MEETINGS.

THAT PRICE IS FOR WHAT WE DO.

I'VE HEARD PEOPLE WHENEVER A SCHOOL BOARD MEETING WAS, THEY COULDN'T GET ON TO TO WATCH THAT.

OKAY. ANY OTHER COMMENTS ON THAT? WE REALLY NEED TO GET THIS ADVERTISED.

I LIKE I SAID, IT'S JUST NOT MANY PEOPLE KNOW ANYTHING ABOUT IT.

I WILL SAY THAT WE DO HAVE PEOPLE COME BACK AND WATCH THE RECORDING.

THEY MAY NOT WATCH IT LIVE, BUT THERE'S A SIGNIFICANT AMOUNT OF PEOPLE THAT I SAY SIGNIFICANT FOR THE TEAM, 30, 40.

YOU KNOW, THEY GO BACK AND REVIEW IT.

OKAY. ALL RIGHT.

LATE ARRIVING MATTERS.

[17. Late Arriving Matters]

HOW DO WE ANSWER PEOPLE THAT COME TO US ABOUT MOVING FORWARD WITH FIVE DISTRICTS AS IT PERTAINS TO THE SCHOOL BOARD THAT HAS, I THINK, NINE SEATS.

PLANNING COMMISSION. [INAUDIBLE] ANSWER TO THAT QUESTION AND I KIND OF PUT FEELERS OUT TO WHO SETS LIKE THE VOTING SCHEDULE AND ALL THAT.

AND I THINK IT MIGHT BE SOMETHING THAT RICHARD [INAUDIBLE] TO HELP US TO SET UP A SCHEDULE AND HOW IT'S DONE.

I DON'T HAVE ANY IDEA.

I'D SAY ONLY ONE IT WOULD AFFECT BECAUSE THEY ARE NOW MOVING FORWARD ELECTED.

AM I CORRECT ON THAT? THAT'S CORRECT, YES.

[01:00:01]

AND THIS IS THE QUESTION I'M POSING.

DO THE CURRENT NUMBERS OF THE SCHOOL BOARD, ARE THEY LIKE THE BOARD OF SUPERVISORS? DO THEY GET TO FINISH THEIR TERM? YES. AND THEN THE NEXT WHEN THEIR TERM ENDS AND IT FALLS INTO AN ELECTION SCHEDULE AND THERE ARE QUESTIONS THAT WE ALL, I THINK, NEED ANSWERS TO.

THE PLANNING COMMISSION, TOO, WOULD BE AFFECTED.

OH, YEAH. THEY'RE APPOINTED, BUT THEY'RE NOT ELECTED.

NO. THERE'S NINE MEMBERS, SO WE GO TO ONE FROM EACH DISTRICT AND WE HAVE FOUR QUESTIONS WE HAVE TO AT LARGE NOW.

WELL, I'M ASSUMING THE ATTORNEY GENERAL ONLY HAD AN ISSUE IF IF IT WERE ELECTED POSITIONS.

THAT'S CORRECT. THAT'S CORRECT, RICHARD.

THAT'S CORRECT. AND ALL THE SCHOOL BOARD, MY THINKING AND I'VE THOUGHT ABOUT IT, YOU KNOW, I DON'T REPRESENT THE SCHOOL BOARD.

SCHOOL BOARD TRADITIONALLY GETS THE OWN ATTORNEY.

I WAS HOPING THAT THEY WOULD BRING SOMEBODY FORWARD WHO I WOULD, OF COURSE, ON YOUR BEHALF, WORK WITH THEM.

BUT I THINK IT'S UP TO THEM, TO SOME EXTENT, TO COME FORWARD WITH A PLAN.

AN ANSWER TO AN EARLIER QUESTION.

I'M THINKING THAT THE MEMBERS SERVED OUT THEIR TERM THAT THEY WERE APPOINTED FOR, AND THEN WE MOVED TO ELECTIONS AND SOMEWHAT SIMILAR FASHION TO THE SUPERVISORS.

BUT DON'T WE NEED SOME KIND OF AN OFFICIAL EXPLANATION? YOU MEAN AS TO THE SCHOOL BOARD? YEAH, I THINK WE GOT THE OFFICIAL ANSWER FOR THE BOARD OF SUPERVISORS.

YEAH, YEAH, FROM THE ATTORNEY GENERAL'S OFFICE.

BUT I DON'T KNOW THAT THE COUNTIES HAD AN OFFICIAL EXPLANATION OF HOW THE SCHOOL BOARD MOVES FORWARD.

IF. IF IT'S BEEN IN THE PAPER.

I HAVEN'T SEEN IT.

NO, IT HAS NOT.

AND IT'S DEFINITELY. IT HAS NOT.

I HAVEN'T HEARD ANYTHING [INAUDIBLE] SCHOOL BOARD MEMBER OR SCHOOL OFFICIAL AS TO HOW THEY WERE ACT IN FURTHERANCE OF HAVING AN ELECTED SCHOOL BOARD.

MAYBE WE OUGHT TO JUST ADDRESS SOME CORRESPONDENCE TO THE DIVISION SUPERINTENDENT AND SAY, AS YOU'RE AWARE, WE HAVE AND I HAVE AN ELECTED SCHOOL BOARD AND AS YOU'RE AWARE.

YOU NEED A PLAN NEEDS TO BE FORMULATED AS TO.

WHO YOUR NUMBERS REPRESENT, ETC..

BUT WE DO NEED TO MOVE FORWARD ON.

MR. [INAUDIBLE] CAN YOU ADDRESS THAT? I CAN I CAN GET WITH THE SCHOOL SUPERINTENDENT.

BUT RICHARD AND I HAVE TALKED A LITTLE BIT ABOUT THIS AND IT REALLY SEEMS TO BE IN THE S CHOOL SYSTEMS COURT WITH THEIR ATTORNEY, IT SEEMS LIKE, GOING FORWARD. BUT YES, I CAN I CAN HAVE SOME DISCUSSIONS WITH THE SCHOOL SUPERINTENDENT REGARDING THAT.

WHO IS THEIR ATTORNEY MIGHT I ASK.

THEIR TERMS COME UP.

AND THEN THAT'LL GIVE YOU MORE OF AN IDEA.

[INAUDIBLE] HAVE TO HAVE AN ELECTION.

SO THAT'S PRETTY CUT AND DRIED.

THAT'D BE PRETTY SIMPLE.

FIGURE THAT PART OUT. ALL RIGHT.

WE'LL SEE IF WE CAN GET THAT BACK TO US.

LIKE, MAYBE, THOUGH I HAVE SOME IDEA.

GOOD QUESTION. MS.

[01:05:04]

I DIDN'T MEAN TO PUT YOU ON THE HOT SEAT THERE.

ANYBODY ELSE HAVE ANYTHING ELSE? MAYBE BY THE NEXT MEETING THE HEAT WILL BE ON.

A REAL GOOD IDEA. FREEZE! EVERYBODY, HAVE A MERRY CHRISTMAS AND A HAPPY NEW YEAR.

PLEASE. BE SAFE.

BE CAREFUL. SUPPORT YOUR COUNTRY.

IT NEEDS IT. YEAH.

MOVE TO ADJOURN. WE ARE ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.